Australian Capital Territory
Territory Records (Records Disposal Schedule – Arts and Cultural Development Records) Approval 2004 (No 1)*
Notifiable instrument NI2004—179
made under the
Territory Records Act 2002, s 19

I approve the Records Disposal Schedule – Arts and Cultural Development Records.

David Wardle
Director of Territory Records
15 June 2004

Records Disposal Schedule
Arts & Cultural Development 

INTRODUCTION
Purpose
Scope
Authority
Structure and relationship to the Territory Version of Keyword AAA
Territory Version of Keyword AAA
Guidelines for use
Coverage of authority
Format of record
Electronic records
Destruction of records
Updating the Records Disposal Schedule
Assistance in using the Records Disposal Schedule
RELATED LEGISLATION
Definitions
Agency
Appraisal
Business Classification Scheme
Principal Officer
Records
Records of an Agency
Records Disposal Schedule
Records Management Program
Recordkeeping Systems
Scope Note
Sentencing
Territory Archives
BUSINESS CLASSIFICATION SCHEME
ARTS & CULTURAL DEVELOPMENT
Accidents (Events)
Acquisition
Addresses (presentations)
Advice
Agreements
Arrangements
Audit
Authorisation
Celebrations
Committees
Conferences
Construction
Contracting out
Customer Service
Donations
Events
Exhibitions
Functions
Grant Funding
Insurance
Liaison
Maintenance
Marketing
Meetings
Museums and Galleries management
Planning
Policy
Procedures
Reporting
Research
Reviewing
Security
Stocktake
Tendering
Visits
RECORDS DISPOSAL SCHEDULE
Classes for retention as Territory Archives

INTRODUCTION
The Records Disposal Schedule - Arts & Cultural Development is the official authority for the disposal of records relating to Arts & Cultural Development function.

It is one of a series of Records Disposal Schedules authorised by the Director of Territory Records in accordance with the provisions of the Territory Records Act 2002. It is to be used in conjunction with the Territory Administrative Records Disposal Schedule (TARDiS). 

Purpose
The purpose of this Records Disposal Schedule is to provide for the authorised disposal of Arts & Cultural Development records created or maintained by ACT Government agencies. 

Scope
This Records Disposal Schedule applies to all ACT Government agencies as defined in the Territory Records Act 2002. 
It applies to records in any format, including electronic records. 

Authority
The Director of Territory Records, in consultation with stakeholders and the Territory Records Advisory Council, has approved this Records Disposal Schedule for use. The Schedule does not take effect until is has been incorporated into an agency’s Records Management Program that has been signed off by the Principal Officer of the agency. 

Even so, officers using this Records Disposal Schedule should apply it with caution. They should be aware that the authorisations for disposal are given in terms of the Territory Records Act 2002 only. Officers must not dispose of records in contravention of this Records Disposal Schedule or other requirements. 

This Records Disposal Schedule will remain in force until a new schedule supersedes it or the Director of Territory Records withdraws it from use. 

Structure and relationship to the Territory Version of Keyword AAA
A Records Disposal Schedule generally specifies retention periods. That is, how long records are to be retained by the agency before being destroyed or retained as Territory Archives. 

Retention periods set down in this schedule are minimum periods only and an agency may keep records for a longer period if considered necessary for business requirements. Reasons for longer retention could include legal requirements, administrative need or agency directives. An agency must not dispose of any records where it is aware of possible legal action for which the records may be required as evidence. 

The Records Disposal Schedule – Arts & Cultural Development has a hierarchical structure that reflects its arrangement according to functions and activities, rather than by subject, and its close relationship to the Territory Version of Keyword AAA. The Records Disposal Schedule is designed to be applicable to all Arts & Cultural Development records regardless of titling conventions used, so that records, which have not been titled using the terminology represented by this Records Disposal Schedule, may still be sentenced with relative ease. 

Territory Version of Keyword AAA
The Territory Version of Keyword AAA is the general administrative thesaurus produced by the Territory Records Office. The structure and terms used in this Records Disposal Schedule are closely related to those used in the Territory Version of Keyword AAA, which is based on functional analysis of business activity. This methodology (i.e. the analysis of business activity) produces a hierarchical model of an organisation's business activity. The hierarchical model also represents a classification scheme for the records that documents functions, activities and transactions. 

The disposal actions listed in this Records Disposal Schedule were determined through the process of appraisal in accordance with Territory Records Office Standard for Records Management No.2 - Appraisal. Appraisal is based upon the same type of analysis of business activity employed in the classification scheme used in the Territory Version of Keyword AAA. Essentially, appraisal involves attaching record retention periods and disposal decisions (and even records creation requirements and rules) to the same classification scheme. 

 Guidelines for use
Coverage of authority 
The Records Disposal Schedule – Arts & Cultural Development 
covers all Arts & Cultural Development records 

•	is intended to cover most Arts & Cultural Development records common to all ACT Government agencies; 
•	is intended to be used in conjunction with TARDiS; 
•	specifies the minimum period records should be kept (retention periods); 
•	specifies whether, upon the expiry of the retention periods, the records may be destroyed or are required as Territory Archives; and 
•	is applicable to records created and maintained in any format, including electronic or formats such as microfiche. 

Layout of the schedule 
This Records Disposal Schedule begins with an introduction incorporating definitions and the business classification scheme. Then each of the functions and activity disposal sets or ‘disposal classes’ relating to the functions are described. These are followed by a composite list of classes designated ‘Retain as Territory Archives’. The functions and activity disposal sets show the following details: 

Function This is the broad level business function and is displayed in bold capital letters at the top of each page. It is the highest level in the business classification scheme. It is followed by the scope note, which provides definitions of the function and a collective view of the business activities that make that function unique. 

Activity Activities are the processes or operations that make up the business function. They are set in bold and italics below the function statement. This is the second level of the business classification scheme. The scope of the activity encompasses all of the transactions that take place in relation to this activity. Activities can relate to many functions with the scope notes covering all of these relationships (eg the activity
‘Policy’ is linked to all of the functions. However, each function and activity set
represents a unique unit. 

Entry No. This is the disposal class number allocated based on the function and activity set and the class number of the record. The barcode is the same as the Entry No. and may be used in an automated recordkeeping system. 

Description of Records 
This is the description of the records documenting the business function, activity and transactions. The descriptions can relate to one record such as a register or a group of records documenting a particular set of transactions. 

Disposal Action 
This is the minimum period a record must be kept for and is the trigger event from which the disposal date can be calculated. 

Format of record
This Records Disposal Schedule is applicable to any record that performs the function prescribed, irrespective of format. Records may include: 
•	cards, 
•	registers, 
•	files, 
•	microfilm, 
•	microfiche, 
•	COM (computer output microfiche), 
•	electronic records, including various electronic media, and 
•	any other formats. 

Electronic records 
Refers to records created, communicated and maintained by means of electronic equipment. Information could be maintained/stored in a number of ways - on the database (the main database or a special archives database); on magnetic media; on optical disks or on separate hardcopy (paper, COM). 

Electronic records must be readily accessible for the length of the specified retention period. Routine treatment (such as wiping, updating, alterations or rerecording) does constitute disposal. 

Destruction of records
When the approved disposal date for the destruction of records has been reached, appropriate arrangements for their destruction should be made. It is the responsibility of each agency to ensure that its records are destroyed in a secure and appropriate manner as indicated in the agency Records Management Program. 

Updating the Records Disposal Schedule
Records Disposal Schedules are reviewed and updated from time to time. For suggested amendments or alterations to this schedule please contact the Director of Territory Records. 

Assistance in using the Records Disposal Schedule
Agencies requiring any assistance in the interpretation or implementation of any Records Disposal Schedule are encouraged to contact the Director of Territory Records. 

RELATED LEGISLATION

The following legislation is related to the record classes covered by this Records Disposal Schedule: 

Territory Records Act 2002 
Freedom of Information Act 1989 
Occupational Health and Safety Act 1989 
Occupational Health and Safety Regulations 1991 
Cultural Facilities Corporation Act 1997

Definitions

Agency
The Executive, an ACT Court, the Legislative Assembly Secretariat, an administrative unit, a Board of Inquiry, a Judicial or Royal Commission, any other prescribed authority, or an entity declared under the regulations of the Territory Records Act 2002 to be an agency. 

Appraisal
The process of evaluating business activities to: 

•	determine which records need to be captured; 
•	how long the records need to be kept to meet business needs; and 
•	meet the requirements of organisational accountability and community expectations. 

Business Classification Scheme 
A hierarchical scheme for identifying and defining the functions, activities and transactions an agency performs in the conduct of its business, and the relationships between them. 

Principal Officer 
The Chief Executive of an administrative unit, or its equivalent in other types of agencies. 

Records 
Information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transaction of business. This recorded information must be maintained or managed by the agency to provide evidence of their business activities. Records can be in written, electronic or any other form. 

Records of an Agency 
Records, in writing, electronic or any other form, under the control of an agency or to which it is entitled to control, kept as a record of its activities, whether it was created or received by the agency. 

Records Disposal Schedule
A document approved by the Director of Territory Records, which sets out the types of records an agency must make and how long they must be kept. 

Records Management Program
A document which complies with section 16 of the Territory Records Act 2002 by setting out the means by which an agency will manage its records, and is approved by the agency’s Principal Officer. 

Recordkeeping Systems 
Information systems that capture, maintain and provide access to records over time. While the term is often associated with computer software, Recordkeeping Systems also encompass policies, procedures, practices and resources which are applied within an agency to ensure that full and accurate records of business activity are made and kept. 

Scope Note 
An explanation of terms used in describing the records and the context in which they were made and used. 

Sentencing 
The process of applying appraisal decisions to individual records by determining the part of a Records Disposal Schedule which applies to the record and assigning a retention period consistent with that part. 

Territory Archives 
Records preserved for the benefit of present and future generations. 

BUSINESS CLASSIFICATION SCHEME

ARTS & CULTURAL DEVELOPMENT
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.

Accidents (Events)
The activities involved in dealing with mishaps causing injury or damage events and festivals. Also includes measures to prevent accidents occurring.

Acquisition
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions.

Addresses (presentations)
The activity of giving addresses for training, professional, 	community relations or sales purposes. Includes speeches and multi-media presentations.

Advice
The activities associated with offering opinions by or to the agency as to an action or judgement. Includes the process of advising.

Agreements
The processes associated with the establishment, maintenance, review and negotiation of agreements.

Arrangements
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space.

Audit
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits.

Authorisation
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action.

Celebrations
The activities associated with arranging and managing festivities to honour a particular activity.

Committees
The activities associated with the management of committees and task forces. Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agendas etc.

Conferences
The activities involved in arranging or attending conferences held either by the agency or by other agency’s. Includes registrations, publicity, and reports of participants etc.

Construction
The process of making or building something.

Contracting out
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. 

Customer Service
The activities associated with the planning, monitoring and evaluation of services provided to customers by the agency.

Donations
The activities associated with managing money, items, artefacts or property donated to the agency, or by the agency and or its staff to charities etc. Includes managing unsolicited donations.

Events
Activities relating to the arrangements, bookings and support for local suppliers to attend, display or promote events such as trade displays, the regular Christmas Pageant, Carols by Candlelight, etc.

Exhibitions
The activities associated with using agency material in mounted displays for the purpose of informing or educating the viewer, or promoting the activities, services, projects or programs of the agency.

Functions
The process of organising and managing an official or formal social occasion conducted by the agency to enhance its internal and external relationships, or to promote its services and image.

Grant Funding
The activities associated with the application for and receipt of grants.

Insurance
The process of taking out premiums to cover loss or damage to property or premises, and to cover customers and staff against injury or death resulting from incidents on the agency's premises or whilst engaged during employment.

Liaison
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures.

Maintenance
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc.

Marketing
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation.

Meetings
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings.

Museums and Galleries management
The activities of operating museums and galleries, including development and management of collections, exhibitions, and public programs.

Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions 

Policy
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined.

Procedures
Standard methods of operating laid down by an agency according to formulated policy.

Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion 

Research
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc.

Reviewing
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities.

Security
The activities associated with measures taken to protect people, premises, equipment or information from accidental or intentional damage or from unauthorised access. Includes the security classification of personnel and criminal record checks.

Stocktake
The activities associated with the examination, counting and valuing of goods in the agency with the view to reassessing the need for replacing those goods, and to identify missing items and determine the condition of the existing items.

Tendering
The activities involved in receiving and assessing tenders, of making offers and finalising by contract arrangements for the supply, sale or purchase of goods and services.

Visits
The activities involved in arranging visits by other agencies, the public and students to the agency, with a view to inform, educate or promote the services, operation and role of the organisation. Includes arranging visits by staff to other agencies.

RECORDS DISPOSAL SCHEDULE

Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Accidents (Events)
The activities involved in dealing with mishaps causing injury or damage during events and festivals. Includes damage or injury to people and property during events and festivals. Also includes measures to prevent accidents occurring.
Entry 	Description of Records	Disposal Action
1.1.1	Accident/incident reports of personal injuries during 	Destroy 7 years after 
*1.1.1*	events and festivals to members of the public aged 18 	accident/incident
	years or over, not resulting in claims for compensation.
1.1.2	Accident/incident reports of personal injuries during 	Destroy when person
*1.1.2*	events and festivals to members of the public aged under 	reaches 25 years of 
	18 years, not resulting in claims for compensation.	age, or 7 years after 
	last action, 
	whichever is later
1.1.3	Accident/incident reports and supporting  	Destroy 30 years after
*1.1.3*	documentation of death, serious personal injury, 	last action
	dangerous occurrences and incapacity to the public
	during events and festivals. Includes accident registers.
	[For accident reports for Territory employees refer to 
	the TARDiS]
Acquisition
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions.
Entry 	Description of Records	Disposal Action
1.3.1	Records documenting the acquisition of goods and 	Retain as Territory 
*1.3.1*	services required to support the arts and cultural 	Archives
	development function where there is no tender or 
	contract.

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Addresses (presentations)
The activity of giving addresses for training, professional, community relations or sales purposes. Includes speeches and multi-media presentations.
Entry 	Description of Records	Disposal Action
1.4.1	Final version of addresses made by the Chief Minister or 	Retain as Territory 
*1.4.1*	portfolio Minister or senior agency officers at major 	Archives 
	public occasions.
1.4.2	Final versions of other addresses delivered in the routine	Destroy 2 years after 
*1.4.2*	promotion of the agency's service or products.	last presentation 
1.4.3	Working papers documenting the development of 	Destroy when 
*1.4.3*	addresses, including drafts.	reference ceases
Advice
The activities associated with offering opinions by or to the agency as to an action or judgement. Includes the process of advising.
Entry 	Description of Records	Disposal Action
1.5.1	Records documenting the receipt and provision of advice	Destroy 7 years after 
*1.5.1*	provided on the arts and cultural development function.	action completed

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Agreements
The processes associated with the establishment, maintenance, review and negotiation of agreements.
Entry 	Description of Records	Disposal Action
1.6.1	Agreements relating to the provenance of items in the collection.	Retain as Territory 
*1.6.1*		Archives		

1.6.2	Final version of agreements and memoranda of 	Destroy 7 years after 
*1.6.2*	understanding made to support the arts and cultural 	expiry of agreement
	development function.
1.6.3	Records documenting negotiation, establishment, 	Destroy 2 years after 
*1.6.3*	maintenance and review of agreements.	agreement is 
	superseded
Arrangements
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space.
Entry 	Description of Records	Disposal Action
1.11.1	Records documenting routine arrangements for the use of 	Destroy 1 year after 
*1.11.1*	properties/facilities.  Includes parking arrangements and 	action completed
	facility bookings.	

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Audit
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits.
Entry 	Description of Records	Disposal Action
1.13.1	Final internal and external audit report relating to the 	Destroy 5 years after 
*1.13.1*	arts and cultural development function. Includes the final	action completed
	reports from audits conducted by the ACT Auditor 
	General's Office.
1.13.2	Records documenting the planning and conduct of 	Destroy 5 years after 
*1.13.2*	internal and external audits relating to the arts and 	action completed
	cultural development function.  
	Includes: 
	- liaison with the auditing body
	- notes taken at opening and exit interviews
	- draft report
	- comments.
Authorisation
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action.
Entry 	Description of Records	Disposal Action
1.14.1	Delegations of power to agency staff to authorise 	Destroy 2 years after 
*1.14.1*	administrative action relating to the arts and cultural 	delegation expires
	development function.

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Celebrations
The activities associated with arranging and managing festivities to honour a particular activity.
Entry 	Description of Records	Disposal Action
1.17.1	Programs, invitations, guest lists and photographs 	Retain as Territory 
*1.17.1*	relating to celebratory festivities held to honour an event	Archives 
	of major importance to an agency eg a significant 
	anniversary.
1.17.2	Records documenting routine arrangements supporting 	Destroy 10 years after 
*1.17.2*	celebrations to honour an event of major importance to an	action completed
	agency.  Includes catering, venue bookings and entertainment.	

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Committees
The activities associated with the management of committees and task forces. Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agendas etc.
Entry 	Description of Records	Disposal Action
1.20.1	Records of external committees formed to manage or 	Retain as Territory 
*1.20.1*	advise on arts and cultural development. 	Archives 
	Includes: 
	documents establishing the committee; 
	final versions of minutes;
	reports; 
	recommendations; 
	supporting documents such as briefing papers and 
	discussion papers. 
1.20.2	Records of internal committees formed to manage or 	Destroy 7 years after 
*1.20.2*	advise on arts and cultural development. 	action completed 
	Includes: 
	documents establishing the committee; 
	final versions of minutes; 
	reports; 
	recommendations; 
	supporting documents such as briefing papers and 
	discussion papers.
1.20.3	Working papers documenting the conduct and 	Destroy 3 years after 
*1.20.3*	administration of committees which consider matters 	action completed
	relating to the arts and cultural development function. 
	Includes:
	- agenda
	- notices of meetings
	- draft minutes.	

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Conferences
The activities involved in arranging or attending conferences held either by the agency or by other agency’s. Includes registrations, publicity, and reports of participants etc.
Entry 	Description of Records	Disposal Action
1.22.1	Records documenting arrangements for agency 	Destroy 3 years after 
*1.22.1*	conferences including program development, arranging 	action completed
	speakers, promotion, managing registrations and venue 
1.22.2	Reports assessing the conduct of agency conferences.	Destroy 3 years after 
*1.22.2*	action completed
1.22.3	Copies of unpublished proceedings, reports, speeches 	Destroy when 
*1.22.3*	and papers from agency conferences.  Includes 	reference ceases
	presentations by agency staff.
1.22.4	Records documenting the attendance of staff at 	Destroy when 
*1.22.4*	conferences arranged by other organisations. Includes 	reference ceases
	the completed conference registration forms, programs 
	and conference promotion material.
1.22.5	Copies of published conference proceedings and official 	Destroy when 
*1.22.5*	reports received at conferences arranged by other 	reference ceases
	organisations.
1.22.6	Participants' reports on conferences arranged by other 	Destroy 3 years after 
*1.22.6*	organisations.	action completed

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Construction
The process of making or building something.
Entry 	Description of Records	Disposal Action
1.24.1	Records documenting construction activities carried out 	Retain as Territory 
*1.24.1*	on public art pieces of territory significance (see note).  	Archives 
	 	Includes:
	- records of consultations (eg with owners and local 
	authorities)
	- specifications
	- building plans
	- project management records.
	[Public art pieces of territory significance are those
	listed on the ACT Heritage Places Register or which
	have national significance including natural, historic and
	 indigenous significance and are listed in the Register of the 
	National Estate, by the World Heritage Commission,
	 classified by the National Trust listings.]
1.24.2	Records documenting construction activities 	Destroy 7 years after 
*1.24.2*	on public art pieces not proceeded with.	decision to suspend 
	construction 
1.24.3	Working papers documenting the construction activities	Destroy when 
*1.24.3*	on public art pieces without territory significance.	reference ceases

1.24.4	Records documenting the construction activities for 	Destroy when 
*1.24.4*	public art pieces without territory significance.	property is disposed 
	Includes:	of or transfer to new 
	- records of consultations (eg with owners and local 		      owners
	authorities)
	- specifications
	- building plans
	- project management records.	

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Contracting out
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing.
Entry 	Description of Records	Disposal Action
1.25.1	Records documenting contract management relating to 	Retain as Territory
*1.25.1*	conservation activities.  	Archives
	Includes: 
	- minutes of meetings with main stakeholders,
- performance and evaluation reports, and
- contracts.

1.25.2	Records documenting contract management relating to 	Destroy 7 years after 
*1.25.2*	the arts and cultural development function.  	completion or other 
	Includes:	termination of 
	- minutes of meetings with main stakeholders	agreement or contract
	- performance and evaluation reports.

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Customer Service
The activities associated with the planning, monitoring and evaluation of services provided to customers by the agency.
Entry 	Description of Records	Disposal Action
1.30.1	Records documenting the planning, monitoring and 	Destroy 3 years after 
*1.30.1*	evaluation of customer services provided to the agency's 	last action
	public clients.
1.30.2	Records documenting the development of service charters	Destroy 3 years after 
*1.30.2*	and directives relating to the provision of services to the	policy is superseded
	agency's public clients.  Includes copies of internal 
	directives and charters.
1.30.3	Records documenting the management of specific 	Destroy 3 years after 
*1.30.3*	customer services provided to the public eg managing an 	action completed
	enquiry desk, a telephone information service or 
	interpreter service.  
	Includes 
- planning,
- monitoring and 
- evaluation of services eg carrying out customer surveys.

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Donations
The activities associated with managing money, items, artefacts or property donated to the agency, or by the agency and or its staff to charities etc. Includes managing unsolicited donations.
Entry 	Description of Records	Disposal Action
1.39.1	Records documenting donations of money, items, 	Retain as Territory 
*1.39.1*	artefacts or property that are of territory significance.	Archives 
	
1.39.2	Records documenting all other donations of money that 	Destroy 7 years after 
*1.39.2*	are that are not of territory significance.	donation received
1.39.3	Records documenting all other donations of items, 	Destroy 7 years after 
*1.39.3*	artefacts or property that are not of territory significance.	disposal of item
1.39.4	Records documenting donations of money and items 	Destroy 7 years after 
*1.39.4*	made by the agency to public organisations and groups, 	donation was made
	including charities.

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Event Management
Activities relating to the arrangements, bookings and support for local suppliers to attend, display or promote events such as trade displays, the regular Christmas Pageant, Carols by Candlelight, etc.
Entry 	Description of Records	Disposal Action
1.45.1	Records relating to the organisation and staging of 	Retain as Territory 
*1.45.1*	events and celebrations of local, state or national 	Archives 
	significance or those organised to mark major 
	anniversaries of significant people, structures or events, 
	such as:
	- Canberra Day
	- Australia Day 
	- Significant community festivals 
1.45.2	Records relating to administrative arrangements, 	Destroy 5 years after 
*1.45.2*	promotion, displays, community liaison, schedules for all	last action
	other events, including regular events such as:
	- Open days
	- Community Expo.
1.45.3	Records relating to the management of regular and 	Destroy 3 years after 
*1.45.3*	routine events organised by agencies.	last action
Exhibitions
The activities associated with using agency material in mounted displays for the purpose of informing or educating the viewer, or promoting the activities, services, projects or programs of the agency.
Entry 	Description of Records	Disposal Action
1.47.1	Records documenting the mounting of displays. 	Destroy 7 years after 
*1.47.1*	Includes exhibition brief and design, and arrangements 	action completed
	for setting up a display. Also includes material on loan.

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Functions (social)
The process of organising and managing an official or formal social occasion conducted by the agency to enhance its internal and external relationships, or to promote its services and image.
Entry 	Description of Records	Disposal Action
1.52.1	Records documenting the organisation and management 	Destroy 7 years after 
*1.52.1*	of an official or formal social occasion. Includes venue 	action completed
	bookings, guest lists, invitations and catering.
Grant Funding
The activities associated with the application for and receipt of grants.
Entry 	Description of Records	Disposal Action
1.53.1	Records documenting successful applications for 	Retain as Territory 
*1.531*	departmental and territorial grant funding to carry out 	Archives
	arts and cultural development activities.
1.53.2	Records documenting unsuccessful applications for 	Destroy 3 years after 
*1.53.2*	departmental and territorial grant funding.	action completed

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Insurance
The process of taking out premiums to cover loss or damage to property or premises, and to cover customers and staff against injury or death resulting from incidents on the agency's premises or whilst engaged during employment.
Entry 	Description of Records	Disposal Action
1.63.1	Property, facility and public art insurance policies.	Destroy 7 years after 
*1.63.1*	policy expires
1.63.2	Records documenting the annual renewal of property, 	Destroy 1 year after 
*1.63.2*	facility and public art insurance policies.	action completed
Liaison
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures.
Entry 	Description of Records	Disposal Action
1.71.1	Records documenting liaison activities undertaken with 	Destroy 3 years after 
*1.71.1*	professional associations, private sector organisations 	action completed
	and community groups.  Includes collaboration on 
	projects, exchange of information and all the activities of 
	a member of an organisation.

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Maintenance
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc.
Entry 	Description of Records	Disposal Action
1.74.1	Records documenting repairs made to properties, 	Retain as Territory 
*1.74.1*	facilities and public art of territory significance (see 	Archives 
	functional scope note) after a disaster eg fire, floods etc.
1.74.2	Records documenting repairs made to properties, 	Destroy when 
*1.74.2*	facilities and public art without territory significance 	property is disposed 
	(see functional scope note) after a disaster eg fire, floods 	of or transfer to new 
	etc.
1.74.3	Records documenting major maintenance work carried 	Retain for the life of 
*1.74.3*	out during the lifetime of a building or a piece of public 	the property and 
	art.	transfer to new owner
	of the property 
1.74.4	Records documenting the removal, and disposal of 	Destroy 75 years after
*1.74.4*	hazardous materials (including asbestos) from the fabric 	removal of hazardous
	materials
1.74.5	Records documenting removal, storage and disposal of 	Destroy 75 years after
*1.74.5*	hazardous waste (eg chemicals from laboratories and 	last action
	pesticides).
1.74.6	Records documenting the removal of non-toxic waste, 	Destroy 2 years after 
*1.74.6*	including classified waste.	action completed

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Maintenance - Continued
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc.
Entry 	Description of Records	Disposal Action
1.74.7	Records documenting the maintenance of cooling water 	Destroy 7 years after 
*1.74.7*	systems.  Includes operating and maintenance manuals, 	action completed
	test results and service log sheets for cooling towers.
1.74.8	Records documenting routine upkeep, repair and 	Destroy 2 years after 
*1.74.8*	maintenance activities (eg cleaning, painting, pest 	action completed
	control, grounds maintenance and electrical 
	maintenance.
1.74.9	Records documenting the monitoring of building 	Destroy 3 years after 
*1.74.9*	management systems or energy management systems.	action completed
Marketing
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation.
Entry 	Description of Records	Disposal Action
1.75.1	Records documenting the marketing related to arts and 	Destroy 7 years after 
*1.75.1*	cultural development activities.  Includes records 	action completed
	covering arrangements for advertising campaigns and 
	promotional photographs.

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Meetings
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings.
Entry 	Description of Records	Disposal Action
1.77.1	Final version of minutes and supporting documents 	Destroy 7 years after 
*1.77.1*	tabled at meetings held to support the arts and cultural 	action completed
	development function.  Includes meetings with external 
	agencies.
1.77.2	Working papers documenting the conduct and 	Destroy when 
*1.77.2*	administration of meetings held to support the arts and 	reference ceases
	cultural development function.  Includes agenda, notices 
	of meetings and draft minutes.
Museums and Galleries management
The activities of operating museums and galleries, including development and management of collections, exhibitions, and public programs.
Entry 	Description of Records	Disposal Action
1.81.1	Records documenting the management of items, artefacts 	Retain as Territory 
*1.81.1*	or property that are of long-term value or ongoing benefit	Archives
	to the nation.

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs.
Entry 	Description of Records	Disposal Action
1.85.1	Final version of a section or business unit's plans 	Destroy 3 years after 
*1.85.1*	relating to arts and cultural development activities.	plan is superseded
Policy
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined.
Entry 	Description of Records	Disposal Action
1.86.1	Records documenting the development and 	Destroy 5 years after 
*1.86.1*	establishment of a sections arts and cultural development	policy is superseded
	policies. 
	Includes:
	- policy proposals
	- research papers
	- results of consultations
- supporting reports 
- major drafts 
- final policy documents.
1.86.2	Records documenting comments made on the 	Destroy 1 year after 
*1.86.2*	development of government-wide community relations 	promulgation of the 
	policies.	new policy
1.86.3	Working papers documenting the development of all art 	Destroy 1 year after 
*1.86.3*	and cultural development policies.	promulgation of the 
	new policy
1.86.4	Copies of policy documents and supporting papers.	Destroy when 
*1.86.4*	reference ceases	

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Procedures
Standard methods of operating laid down by an agency according to formulated policy.
Entry 	Description of Records	Disposal Action
1.88.1	Master set of manuals, handbooks, directives etc 	Retain as Territory 
*1.88.1*	detailing conservation procedures.	Archives 

1.88.2	Master set of manuals, handbooks, directives etc 	Destroy when 
*1.88.2*	detailing procedures supporting the arts and cultural 	procedures are 
	development function.	superseded
1.88.3	Records documenting the development of Branch 	Destroy 1 year after 
*1.88.3*	procedures supporting the arts and cultural development 	production of 
	function.	procedures
1.88.4	Copies of manuals, handbooks, directives etc.	Destroy when 
*1.88.4*	reference ceases	

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns.
Entry 	Description of Records	Disposal Action
1.97.1	Working papers documenting the development of all 	Destroy when 
*1.97.1*	reports. Includes drafts and comments received.	reference ceases
1.97.2	Final versions of periodic internal reports on general 	Destroy 3 years after 
*1.97.2*	administrative matters used to monitor and document 	action completed
	recurring activities to support the arts and cultural 
	development function.
1.97.3	Final version of internal formal reports and reports made 	Destroy 5 years after 
*1.97.3*	to external agencies relating to the arts and cultural 	action completed
	development function.

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Research
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc.
Entry 	Description of Records	Disposal Action
1.100.1	Records documenting detailed research carried out to 	Destroy 5 years after 
*1.100.1*	support the arts and cultural development function.	action completed
1.100.2	Records documenting routine research carried out to 	Destroy when 
*1.100.2*	support the arts and cultural development function.	reference ceases
Reviewing
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities.
Entry 	Description of Records	Disposal Action
1.102.1	Records documenting a review of Branch programs and 	Destroy 5 years after 
*1.102.1*	operations supporting the arts and cultural development 	action completed
	function.  Includes documents establishing the review, 
	final report and action plan.
1.102.2	Working papers documenting a review of Branch 	Destroy 2 years after 
*1.102.2*	programs and operations supporting the arts and cultural	action completed
	development function.

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Security
The activities associated with measures taken to protect people,  premises, equipment or information from accidental or intentional damage or from unauthorised access.  Includes the security classification of personnel and criminal record checks.
Entry 	Description of Records	Disposal Action
1.107.1	Records documenting property and facility guarding, 	Destroy 2 years after 
*1.107.1*	surveillance and patrol operations.  Includes rosters and 	last action
	security reports.
1.107.2	Records documenting property and facility access 	Destroy 3 years after 
*1.107.2*	controls to secure areas. 	action completed
	Includes:
	- access registers (eg visitor books)
	- keys register
	- security data logs
	- issue of security passes to visitors
	- reports on responses to alarm warnings.
Stocktake
The activities associated with the examination, counting and valuing of goods in the agency with the view to reassessing the need for replacing those goods, and to identify missing items and determine the condition of the existing items.
Entry 	Description of Records	Disposal Action
1.113.1	Records documenting stocktakes of agency's 	Retain as Territory 
*1.113.1*	art and cultural collection.	Archives

1.113.2	Records documenting stocktakes of agency's 	Destroy 2 years after 
*1.113.2*	publications (eg stocktake lists) which relate to arts and 	action completed
	cultural development activities.  Includes 
	recommendations for the reprint/reproduction of a 
	publication.	

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Tendering
The activities involved in receiving and assessing tenders, of making offers and finalising by contract arrangements for the supply, sale or purchase of goods and services.
Entry 	Description of Records	Disposal Action
1.116.1	Records documenting the development and issue of 	Destroy 7 years after 
*1.116.1*	tender documentation.  Includes Statement of 	tender process 
	Requirements, Request for Proposals, Expression of 	completed
	Interest, Request for Tender (RFT) and draft contract.
1.116.2	Evaluation of tenders received against selection criteria.  	Destroy 7 years after 
*1.116.2*	Includes records documenting arrangements for carrying 	tender process 
	out the evaluation process, evaluation report, 	completed
	recommendations, final report and public notices.
1.116.3	Records documenting post-offer negotiations and due 	Destroy 7 years after 
*1.116.3*	diligence checks.	tender process 
	completed
1.116.4	Records of unsuccessful tenders or a tender process 	Destroy 2 years after 
*1.116.4*	where there is no suitable bidder, or where the tender 	tender process 
	process has been discontinued.  Includes submissions, 	completed or 
	notification of outcome and reports on debriefing 	decision made not to 
	sessions.	continue with the 
		tender
1.116.5	Signed contracts under seal resulting from tenders and 	Destroy 12 years after
*1.116.5*	supporting records.	completion or other 
	termination of contract
1.116.6	Signed simple contracts and agreements resulting from 	Destroy 7 years after 
*1.116.6*	tenders and supporting records.	completion or other 
	termination of contract

	Arts and Cultural Development Records Disposal Schedule May 2004
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Visits
The activities involved in arranging visits by other agencies, the public and students to the agency, with a view to inform, educate or promote the services, operation and role of the organisation. Includes arranging visits by staff to other agencies.
Entry 	Description of Records	Disposal Action
1.122.1	Records documenting arrangements for visits or tours 	Destroy 5 years after 
*1.122.1*	made by important Arts and Cultural development 	action completed
	industry representatives.
1.122.2	Records documenting arrangements for visits or tours by 	Destroy 2 years after 
*1.122.2*	other Arts and Cultural development industry 	action completed

Classes for retention as Territory Archives

	Arts and Cultural Development Records Disposal Schedule May 2004
Classes for retention as Territory Archives
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Acquisition
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions.
Entry 	Description of Records	Disposal Action
1.3.1	Records documenting the acquisition of goods and 	Retain as Territory 
*1.3.1*	services required to support the arts and cultural 	Archives
	development function where there is no tender or 
	contract.
Addresses (presentations)
The activity of giving addresses for training, professional, community relations or sales purposes. 
Includes speeches and multi-media presentations.
Entry 	Description of Records	Disposal Action
1.4.1	Final version of addresses made by the Chief Minister or 	Retain as Territory 
*1.4.1*	portfolio Minister or senior agency officers at major 	Archives 
	public occasions.
Agreements
The processes associated with the establishment, maintenance, review and negotiation of agreements.
Entry 	Description of Records	Disposal Action
1.6.1	Agreements relating to the provenance of items in the collection.	Retain as Territory 
*1.6.1*										Archives	
Celebrations
The activities associated with arranging and managing festivities to honour a particular activity.
Entry 	Description of Records	Disposal Action
1.17.1	Programs, invitations, guest lists and photographs 	Retain as Territory 
*1.17.1*	relating to celebratory festivities held to honour an event	Archives 
	of major importance to an agency eg a significant 
	anniversary.	

	Arts and Cultural Development Records Disposal Schedule May 2004
Classes for retention as Territory Archives
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For 
example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Committees
The activities associated with the management of committees and task forces. Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agendas etc.
Entry 	Description of Records	Disposal Action
1.20.1	Records of external committees formed to manage or 	Retain as Territory 
*1.20.1*	advise on arts and cultural development. 	Archives 
	Includes: 
	documents establishing the committee; 
	final versions of minutes;
	reports; 
	recommendations; 
	supporting documents such as briefing papers and 
	discussion papers.
Construction
The process of making or building something.
Entry 	Description of Records	Disposal Action
1.24.1	Records documenting construction activities carried out 	Retain as Territory 
*1.24.1*	on properties of territory significance (see functional 	Archives 
	scope note).  
	Includes:
	- records of consultations (eg with owners and local 
	authorities)
	- specifications
	- building plans
	- project management records.
	[A property, facility or public art piece of territory 
	significance are those listed on the ACT Heritage 
	Places Register or which have national significance 
	including natural, historic and indigenous significance
	 and are listed in the Register of the National Estate, by 
	the World Heritage Commission, classified by the 
	National Trust Listings.

	Arts and Cultural Development Records Disposal Schedule May 2004
Classes for retention as Territory Archives
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Contracting out
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing.
Entry 	Description of Records	Disposal Action
1.25.1	Records documenting contract management relating to 	Retain as Territory
*1.25.1*	conservation activities.  	Archives
	Includes: 
	- minutes of meetings with main stakeholders,
- performance and evaluation reports, and
- contracts.	
Donations
The activities associated with managing money, items, artefacts or property donated to the agency, or by the agency and or its staff to charities etc. Includes managing unsolicited donations.
Entry 	Description of Records	Disposal Action
1.39.1	Records documenting donations of money and items, 	Retain as Territory 
*1.39.1*	artefacts or property that are of long-term value or 	Archives 
	ongoing benefit to the nation.
Event Management
Activities relating to the arrangements, bookings and support for local suppliers to attend, display or promote events such as trade displays, the regular Christmas Pageant, Carols by Candlelight, etc.
Entry 	Description of Records	Disposal Action
1.45.1	Records relating to the organisation and staging of 	Retain as Territory 
*1.45.1*	events and celebrations of local, state or national 	Archives 
	significance or those organised to mark major 
	anniversaries of significant people, structures or events, 
	such as:
	- Australia Day 
- Significant community festivals 
	– Significant receptions

	Arts and Cultural Development Records Disposal Schedule May 2004
Classes for retention as Territory Archives
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Grant Funding
The activities associated with the application for and receipt of grants.
Entry 	Description of Records	Disposal Action
1.53.1	Records documenting successful applications for 	Retain as Territory 
*1.531*	departmental and territorial grant funding to carry out 	Archives
	arts and cultural development activities.
Maintenance
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc.
Entry 	Description of Records	Disposal Action
1.74.1	Records documenting repairs made to properties, 	Retain as Territory 
*1.74.1*	facilities and public art of territory significance (see 	Archives 
	scope note) after a disaster eg fire, floods etc.
Museums and Galleries management
The activities of operating museums and galleries, including development and management of collections, exhibitions, and public programs.
Entry 	Description of Records	Disposal Action
1.81.1	Records documenting the management of items, artefacts 	Retain as Territory 
*1.81.1*	or property that are of long-term value or ongoing benefit	Archives
	to the nation.
Procedures
Standard methods of operating laid down by an agency according to formulated policy.
Entry 	Description of Records	Disposal Action
1.88.1	Master set of manuals, handbooks, directives etc 	Retain as Territory 
*1.88.1*	detailing conservation procedures.				     Archives

Arts and Cultural Development Records Disposal Schedule May 2004
Classes for retention as Territory Archives
Arts and Cultural Development
The function of arranging, promoting or encouraging arts or cultural events and services. For example, visual arts, craft, music, performing arts, literature, cultural activities and services.
Stocktake
The activities associated with the examination, counting and valuing of goods in the agency with the view to reassessing the need for replacing those goods, and to identify missing items and determine the condition of the existing items.
Entry 	Description of Records	Disposal Action
1.113.1	Records documenting stocktakes of agency's 	Retain as Territory 
*1.113.1*	art and cultural collection.	Archives