Australian Capital Territory
Territory Records (Records Disposal Schedule – Waste Management Records) Approval 2004 (No 1)
Notifiable instrument NI2004—336
made under the
Territory Records Act 2002, s 19 (Approval of schedules for the disposal of records)

I approve the Records Disposal Schedule – Waste Management Records.

David Wardle
Director of Territory Records
1 September 2004

	

Records Disposal Schedule
Waste Management Records

INTRODUCTION
Purpose
Scope
Authority
Structure and relationship to the Territory Version of Keyword AAA
Territory Version of Keyword AAA
Guidelines for use
Coverage of authority
Format of record
Electronic records
Destruction of records
Updating the Records Disposal Schedule
Assistance in using the Records Disposal Schedule
RELATED LEGISLATION
DEFINITIONS
Agency
Appraisal
Business Classification Scheme
Principal Officer
Records
Records of an Agency
Records Disposal Schedule
Records Management Program
Recordkeeping Systems
Scope Note
Sentencing
Territory Archives
BUSINESS CLASSIFICATION SCHEME
WASTE MANAGEMENT
Acquisition
Advice
Arrangements
Committees
Compliance
Construction
Contracting out
Decisions review
Horticultural services
Liaison
Maintenance
Meetings
Notifications
Planning
Policy
Procedures
Reporting
RECORDS DISPOSAL SCHEDULE
CLASSES FOR RETENTION AS TERRITORY ARCHIVES

INTRODUCTION
The Records Disposal Schedule – Waste Management Records is the official authority for the disposal of records relating to Waste Management Records.

It is one of a series of Records Disposal Schedules authorised by the Director of Territory Records in accordance with the provisions of the Territory Records Act 2002. It is to be used in conjunction with the Territory Administrative Records Disposal Schedule (TARDiS). 

Purpose
The purpose of this Records Disposal Schedule is to provide for the authorised disposal of Waste Management Records created or maintained by ACT Government agencies. 

Scope
This Records Disposal Schedule applies to all ACT Government agencies as defined in the Territory Records Act 2002. 

It applies to records in any format, including electronic records. 

Authority
The Director of Territory Records, in consultation with stakeholders and the Territory Records Advisory Council, has approved this Records Disposal Schedule for use. The Schedule does not take effect until is has been incorporated into an agency’s Records Management Program that has been signed off by the Principal Officer of the agency. 

Even so, officers using this Records Disposal Schedule should apply it with caution. They should be aware that the authorisations for disposal are given in terms of the Territory Records Act 2002 only. Officers must not dispose of records in contravention of this Records Disposal Schedule or other requirements. 

This Records Disposal Schedule will remain in force until a new schedule supersedes it or the Director of Territory Records withdraws it from use. 

Structure and relationship to the Territory Version of Keyword AAA
A Records Disposal Schedule generally specifies retention periods. That is, how long records are to be retained by the agency before being destroyed or retained as Territory Archives. 

Retention periods set down in this schedule are minimum periods only and an agency may keep records for a longer period if considered necessary for business requirements. Reasons for longer retention could include legal requirements, administrative need or agency directives. An agency must not dispose of any records where it is aware of possible legal action for which the records may be required as evidence. 

The Records Disposal Schedule – Waste Management Records has a hierarchical structure that reflects its arrangement according to functions and activities, rather than by subject, and its close relationship to the Territory Version of Keyword AAA. The Records Disposal Schedule is designed to be applicable to all Waste Management Records regardless of titling conventions used, so that records, which have not been titled using the terminology represented by this Records Disposal Schedule, may still be sentenced with relative ease. 

Territory Version of Keyword AAA
The Territory Version of Keyword AAA is the general administrative thesaurus produced by the Territory Records Office. The structure and terms used in this Records Disposal Schedule are closely related to those used in the Territory Version of Keyword AAA, which is based on functional analysis of business activity. This methodology (ie the analysis of business activity) produces a hierarchical model of an organisation's business activity. The hierarchical model also represents a classification scheme for the records that documents functions, activities and transactions. 

The disposal actions listed in this Records Disposal Schedule were determined through the process of appraisal in accordance with Territory Records Office Standard for Records Management No.2 - Appraisal. Appraisal is based upon the same type of analysis of business activity employed in the classification scheme used in the Territory Version of Keyword AAA. Essentially, appraisal involves attaching record retention periods and disposal decisions (and even records creation requirements and rules) to the same classification scheme. 

 Guidelines for use
Coverage of authority 
The Records Disposal Schedule – Waste Management Records:
•	is intended to cover most Waste Management records common to all ACT Government agencies; 
•	is intended to be used in conjunction with TARDiS; 
•	specifies the minimum period records should be kept (retention periods); 
•	specifies whether, upon the expiry of the retention periods, the records may be destroyed or are required as Territory Archives; and 
•	is applicable to records created and maintained in any format, including electronic or formats such as microfiche. 

Layout of the schedule 
This Records Disposal Schedule begins with an introduction incorporating definitions and the business classification scheme. Then each of the functions and activity disposal sets or ‘disposal classes’ relating to the functions are described. These are followed by a composite list of classes designated ‘Retain as Territory Archives’. The functions and activity disposal sets show the following details: 

Function This is the broad level business function and is displayed in bold capital letters at the top of each page. It is the highest level in the business classification scheme. It is followed by the scope note, which provides definitions of the function and a collective view of the business activities that make that function unique. 

Activity Activities are the processes or operations that make up the business function. They are set in bold and italics below the function statement. This is the second level of the business classification scheme. The scope of the activity encompasses all of the transactions that take place in relation to this activity. Activities can relate to many functions with the scope notes covering all of these relationships (eg the activity
‘Policy’ is linked to all of the functions. However, each function and activity set
represents a unique unit. 

Entry No. This is the disposal class number allocated based on the function and activity set and the class number of the record. The barcode is the same as the Entry No. and may be used in an automated recordkeeping system. 

Description of Records 
This is the description of the records documenting the business function, activity and transactions. The descriptions can relate to one record such as a register or a group of records documenting a particular set of transactions. 

Disposal Action 
This is the minimum period a record must be kept for and is the trigger event from which the disposal date can be calculated. 

Format of record
This Records Disposal Schedule is applicable to any record that performs the function prescribed, irrespective of format. Records may include: 
•	cards, 
•	registers, 
•	files, 
•	microfilm, 
•	microfiche, 
•	COM (computer output microfiche), 
•	electronic records, including various electronic media, and 
•	any other formats. 

Electronic records 
Refers to records created, communicated and maintained by means of electronic equipment. Information could be maintained/stored in a number of ways - on the database (the main database or a special archives database); on magnetic media; on optical disks or on separate hardcopy (paper, COM). 

Electronic records must be readily accessible for the length of the specified retention period. Routine treatment (such as wiping, updating, alterations or rerecording) does constitute disposal. 

Destruction of records
When the approved disposal date for the destruction of records has been reached, appropriate arrangements for their destruction should be made. It is the responsibility of each agency to ensure that its records are destroyed in a secure and appropriate manner as indicated in the agency Records Management Program. 

Updating the Records Disposal Schedule
Records Disposal Schedules are reviewed and updated from time to time. For suggested amendments or alterations to this schedule please contact the Director of Territory Records. 

Assistance in using the Records Disposal Schedule
Agencies requiring any assistance in the interpretation or implementation of any Records Disposal Schedule are encouraged to contact the Director of Territory Records. 

RELATED LEGISLATION

The following legislation is related to the record classes covered by this Records Disposal Schedule: 

Territory Records Act 2002 
Freedom of Information Act 1989 
Occupational Health and Safety Act 1989 
Occupational Health and Safety Regulations 1991 
Administrative Decisions (Judicial Review) Act 1989
Bushfire Act 1936
Bushfire Regulations 1938
Civil Law (Wrongs) Act 2002
Civil Law (Wrongs) Regulations 2003
Dangerous Substances (General) Regulations 2004
Dangerous Substances Act 2004
Environment Protection Act 1997 - 
Environment Protection Regulations 1997
Land (Planning and Environment) Act 1991
Land (Planning and Environment) Regulations 1992
Lands Acquisition Act 1994
Limitation Act 1985
Litter Act 1977
Nature Conservation Act 1980
Planning and Land Act 2002
Planning and Land Regulations 2003
Trade Measurement (Weighbridges) Regulations 1991
Trade Measurement Act 1991
Waste Minimisation Act 200
Waste Minimisation Regulations 2001

DEFINITIONS

Agency
The Executive, an ACT Court, the Legislative Assembly Secretariat, an administrative unit, a Board of Inquiry, a Judicial or Royal Commission, any other prescribed authority, or an entity declared under the regulations of the Territory Records Act 2002 to be an agency. 

Appraisal
The process of evaluating business activities to: 

•	determine which records need to be captured; 
•	how long the records need to be kept to meet business needs; and 
•	meet the requirements of organisational accountability and community expectations. 

Business Classification Scheme 
A hierarchical scheme for identifying and defining the functions, activities and transactions an agency performs in the conduct of its business, and the relationships between them. 

Principal Officer 
The Chief Executive of an administrative unit, or its equivalent in other types of agencies. 

Records 
Information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transaction of business. This recorded information must be maintained or managed by the agency to provide evidence of their business activities. Records can be in written, electronic or any other form. 

Records of an Agency 
Records, in writing, electronic or any other form, under the control of an agency or to which it is entitled to control, kept as a record of its activities, whether it was created or received by the agency. 

Records Disposal Schedule
A document approved by the Director of Territory Records, which sets out the types of records an agency must make and how long they must be kept. 

Records Management Program
A document which complies with section 16 of the Territory Records Act 2002 by setting out the means by which an agency will manage its records, and is approved by the agency’s Principal Officer. 

Recordkeeping Systems 
Information systems that capture, maintain and provide access to records over time. While the term is often associated with computer software, Recordkeeping Systems also encompass policies, procedures, practices and resources which are applied within an agency to ensure that full and accurate records of business activity are made and kept. 

Scope Note 
An explanation of terms used in describing the records and the context in which they were made and used. 

Sentencing 
The process of applying appraisal decisions to individual records by determining the part of a Records Disposal Schedule which applies to the record and assigning a retention period consistent with that part. 

Territory Archives 
Records preserved for the benefit of present and future generations. 

BUSINESS CLASSIFICATION SCHEME

WASTE MANAGEMENT
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal. Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Acquisition
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions.

Advice
The activities associated with offering opinions by or to the agency as to an action or judgment. Includes the process of advising.

Agreements
The processes associated with the establishment, maintenance, review and negotiation of agreements.

Arrangements
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space.

Committees
The activities associated with the managing of committees and task forces. Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda.
Compliance
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series.
Construction
The process of making or building something.

Contracting out
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing.

Decisions review
The activities associated with the review of decisions referred to external bodies, for instance the Commissioner for Land and Planning and the ACT Administrative Appeals Tribunal.

Horticultural services
The services provided in relation to tree, turf and flower growing, supply and landscaping, including nursery production 	of plants.

Liaison
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures.

Maintenance
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc.

Meetings
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings.

Notifications
The activities of notifying businesses and residents of a failure to comply with the Department's standards and 	regulations, inappropriate practices, or the Department's intention to take action. Includes the management of notices.

Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs.

Policy
The activities associated with developing and establishing decisions, directions and precedents which act as a 	reference for future decision making, as the basis from which the agency's operating procedures are determined.

Procedures
Standard methods of operating laid down by an organisation according to formulated policy.

Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination 	or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns.

Service Provision
The activities relating to services provided by an agency on a long term basis or by other agencies. Includes requests and applications for services, assessment of eligibility and entitlements, liaison with other agencies regarding the provision of services. Also includes activities to lobby for services and to increase service provision.  Also includes the installation, operation and removal of temporary facilities in parks and reserves, such as water, electricity, temporary toilets, etc. for special outdoor events.

Standards
The process of implementing industry or organisational benchmarks for services and processes to enhance the quality and efficiency of the agency.

Tendering
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services.

RECORDS DISPOSAL SCHEDULE

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Acquisition
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions.
Entry 	Description of Records	Disposal Action
1.1.1	Records documenting the acquisition of properties for 	Retain as Territory 
*1.1.1*	landfill operations and hazardous or toxic waste 	Archives 
	management, including compulsory acquisitions.  
	Includes:
	
	• investigations into and reports on the property
	• environmental impact assessments
	• budgetary estimates
	• cost benefit analyses.
1.1.2	Records documenting the acquisition of properties for 	Destroy 7 years after 
*1.1.2*	waste management other than for landfill and hazardous 	disposal of property
	or toxic waste management .  Includes:
	
	• investigations into and reports on the property
	• environmental impact assessments
	• budgetary estimates
	• cost benefit analyses.
1.1.3	Deeds and certificates of title for property owned by the 	Transfer to new 
*1.1.3*	agency.	owner when property
	is disposed of.

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Advice
The activities associated with offering opinions by or to the agency as to an action or judgement. Includes the process of advising.
Entry 	Description of Records	Disposal Action
1.2.1	Records relating to advice given as to action to be taken 	Retain as Territory 
*1.2.1*	or not taken to address landfill or hazardous or toxic 	Archives 
	waste issues of waste management.  Includes records of 
	conversations where advice is given over the telephone 
	or orally.
	[For advice relating to contract management for the 
	Waste Management function see Agreements.]
1.2.2	Records relating to routine advice given as to action to 	Destroy 6 years after 
*1.2.2*	be taken or not taken to address issues of waste 	action completed
	management not related to toxic waste handling or 
	landfills. Includes records of conversations where advice
	is given over the telephone or orally.	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Agreements
The processes associated with the establishment, maintenance, review and negotiation of agreements.
Entry 	Description of Records	Disposal Action
1.3.1	Final version of accepted agreements with vendors or 	Destroy 7 years after 
*1.3.1*	other agencies on the waste management function (eg 	expiry or other 
	Memoranda of Understanding, licence agreements).	termination of 
	agreement
	[See Tendering for the retention and disposal of 
	Contracts.]
1.3.2	Records on negotiations, establishment, maintenance and	Destroy 7 years after 
*1.3.2*	 review of agreements. Includes correspondence between 	expiry or other 
	parties to agreements.	termination of 
	agreement	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Arrangements
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space.
Entry 	Description of Records	Disposal Action
1.4.1	Records detailing arrangements made to support events 	Destroy 1 year after 
*1.4.1*	relating to the waste management function. Includes 	event
	arrangements for guest speakers.
	[For arrangements made to support other events hosted
	by the agency,
	 use COMMUNITY RELATIONS - Functions; 
	COMMUNITY RELATIONS - Celebrations 
	and/or COMMUNITY RELATIONS - Ceremonies, or 
	ARTS AND CULTURAL DEVELOPMENT - Functions; 
	ARTS AND CULTURAL DEVELOPMENT – Celebrations
	 and/or ARTS AND CULTURAL DEVELOPMENT - Ceremonies.
	
	See FLEET MANAGEMENT for arrangements for 
	garaging of official vehicles.]	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Audit
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits.
Entry 	Description of Records	Disposal Action
1.5.1	Records relating to auditing of the operations of landfill 	Retain as Territory 
*1.5.1*	and hazardous or toxic waste facilities.	Archives 
1.5.2	Records relating to auditing of the operations of waste 	Destroy 7 years after 
*1.5.2*	management facilities and services other than landfills 	action completed or expiry
	and hazardous or toxic waste facilities and services.	or cancellation of contract, 
		whichever is the later

Authorisation
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action.
Entry 	Description of Records	Disposal Action
1.6.1	Delegations of power relating to the waste management 	Destroy 7 years after 
*1.6.1*	function.	delegation expires
1.6.2	Authorisations for actions supporting the waste 	Destroy 7 years after 
*1.6.2*	management function.	authorisation expires	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Committees
The activities associated with the management of committees and task forces. Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agendas etc.
Entry 	Description of Records	Disposal Action
1.7.1	Records of internal and external committees formed to 	Destroy 3 years after 
*1.7.1*	consider matters relating to the waste management 	last action
	function. Includes:
	
	- documents establishing the committee
	- final versions of minutes
	- reports
	- recommendations
	- supporting documents such as briefing papers and 
	- discussion papers.
1.7.2	Working papers documenting the conduct and 	Destroy when 
*1.7.2*	administration of committees which consider matters 	reference ceases
	relating to the waste management function. Includes:
	
	- agenda
	- notices of meetings
	- draft minutes.	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Construction
The process of making or building something.
Entry 	Description of Records	Disposal Action
1.8.1	Records of construction activities carried out for the 	Retain as Territory 
*1.8.1*	waste management function. Includes:	Archives 
	
	• records of consultations 
	• specifications
	• plans, designs and drawings
	• project management records.	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Contracting out
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing.
Entry 	Description of Records	Disposal Action
1.9.1	Records on the management of contracts relating to the 	Retain as Territory 
*1.9.1*	management and operation of landfills.  Includes:	Archives 
	
	• minutes of meetings with main stakeholders
	• performance and evaluation reports
	• records of conversation
	• photographs
	• variations, amendments to contracts.
	• photographs.
	[See Tendering for Contract Register]
1.9.2	Records on the management of contracts relating to the  	Destroy 7 years after 
*1.9.2*	management of waste facilities and services, excluding 	completion or other 
	landfills.  Includes:	termination of 
	
	• minutes of meetings with main stakeholders
	• performance and evaluation reports
	• records of conversation
	• photographs
	• variations, amendments to contracts.
	• photographs.	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Decisions review
The activities associated with the review of decisions referred to external bodies, for instance the Commissioner for Land and Planning and the ACT Administrative Appeals Tribunal.
Entry 	Description of Records	Disposal Action
1.10.1	Records of reviews of decisions by an external authority,	Destroy 5 years after 
*1.10.1*	eg the Commissioner for Land and Planning and the 	action completed
	ACT Administrative Appeals Tribunal.
1.10.2	Records documenting applications for reviews of 	Destroy 18 months 
*1.10.2*	decisions that were not proceeded with (eg if the 	after action 
	application for review is considered frivolous or 		      completed
	vexatious).	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Horticultural services
The services provided in relation to tree, turf and flower growing,  supply and landscaping, including nursery production of plants.
Entry 	Description of Records	Disposal Action
1.11.1	Records documenting the provision of horticultural 	Retain as Territory 
*1.11.1*	services dealing with site remediation and rehabilitation 	Archives 
	of landfill sites.
	
1.11.2	Records documenting the provision of horticultural 	Destroy 7 years after 
*1.11.2*	services in support of the waste management function not	action completed
	relating to landfills.
1.11.3	Records documenting routine upkeep activities at waste 	Destroy 2 years after 
*1.11.3*	management facilities (eg pest control, grounds and 	action completed
	garden maintenance).

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Implementation
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met and includes first aid treatment.
Entry 	Description of Records	Disposal Action
1.12.1	Records on the implementation of counter-disaster plans 	Retain as Territory 
*1.12.1*	after disasters such as fire and floods involving landfill 	Archives 
	sites. Includes a copy of the plan implemented in the 
	disaster recovery process.
1.12.2	Records on the implementation of counter-disaster plans 	Destroy 7 years after 
*1.12.2*	after disasters such as fires and floods for waste 	plan is superseded
	management facilities other than landfill sites. Includes a 
	copy of the plan implemented in the disaster recovery 
	process.
1.12.3	Records documenting the implementation of plans (other 	Destroy 5 years after 
*1.12.3*	than counter disaster plans), policies and procedures 	plan is superseded
	relating to waste management.	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Liaison
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures.
Entry 	Description of Records	Disposal Action
1.13.1	Records on liaison activities with professional 	Destroy 3 years after 
*1.13.1*	associations, private sector organisations and 	action completed
	community groups relating to the waste management 
	function. Includes collaboration on projects, exchange of 
	information and all the activities of a member of an
	organisation.
	[For subscriptions to publications of professional 
	bodies where the subscriber does not have to be a 
	member of a organisation, use INFORMATION 
	MANAGEMENT - Acquisitions.
	
	[For liaison activities between governments see 
	GOVERNMENT RELATIONS]]	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Maintenance
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc.
Entry 	Description of Records	Disposal Action
1.14.1	Records documenting maintenance and repairs made to 	Retain as Territory 
*1.14.1*	landfill facilities.	Archives 
1.14.2	Records on the maintenance of facilities for the 	Retain as Territory 
*1.14.2*	processing, monitoring, storage and disposal of 	Archives 
	hazardous waste (eg chemicals and pesticides), includes 
	leachate systems at landfill sites.
1.14.3	Records documenting major maintenance work carried 	Destroy 7 years after 
*1.14.3*	out during the lifetime of waste management properties 	property is disposed 
	and facilities other than landfills, (sometimes referred to 	of
	as the maintenance history).
1.14.4	Records of routine upkeep, repair and maintenance 	Destroy 2 years after 
*1.14.4*	activities at waste management properties and facilities 	action completed
	(eg cleaning, painting, pest control, grounds 
	maintenance and electrical maintenance).
	[For material safety data sheets, use OCCUPATIONAL
	HEALTH & SAFETY - Health Promotion.]	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Marketing
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation.
Entry 	Description of Records	Disposal Action
1.15.1	Records on the marketing of waste management activities.	Destroy 3 years after 
*1.15.1*	 Includes records covering arrangements for advertising 	action completed
	campaigns and promotional photographs.
	[See also COMMUNITY RELATIONS - Marketing, 
	- INFORMATION MANAGEMENT - Marketing, 
	- PUBLICATION - Marketing.]
Meetings
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings.
Entry 	Description of Records	Disposal Action
1.16.1	Final version of accepted minutes and supporting 	Destroy 7 years after 
*1.16.1*	documents tabled at meetings held to support the waste 	action completed
	management function.  Includes meetings with external 
	external agencies.
1.16.2	Working papers documenting the conduct and 	Destroy when 
*1.16.2*	administration of meetings held to support the property 	reference ceases
	management function. Includes agenda, notices of 
	meetings and draft minutes.	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Notifications
The activities of notifying businesses and residents of a failure to comply with the Department's standards and regulations, inappropriate practices, or the Department's intention to take action. Includes the management of notices.
Entry 	Description of Records	Disposal Action
1.17.1	Records of the issue of non-compliance notices relating 	Destroy 7 years after 
*1.17.1*	to the management of waste to residents and businesses 	matter settled
	that result in legal action.
1.17.2	Records of the issue of non-compliance notices relating 	Destroy 2 years after 
*1.17.2*	to the management of waste to residents and businesses 	last action
	that result in routine administrative, minor punitive action
	or no action.	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs.
Entry 	Description of Records	Disposal Action
1.18.1	Final version of plans to support the management of 	Retain as Territory 
*1.18.1*	landfills, eg	Archives 
	
	• counter disaster plan
	• annual maintenance plans
	• acquisition and disposal plans
	• space usage plans.
1.18.2	Final version of plans to support the management of 	Destroy 6 years after 
*1.18.2*	waste facilities or services other than landfills, eg	plan is superseded
	
	• counter disaster plan
	• annual maintenance plans
	• acquisition and disposal plans
	• space usage plans.
1.18.3	Working papers used in developing all waste 	Destroy 1 year after 
*1.18.3*	management plans. Includes draft plans, reports 	adoption of the final 
	analysing issues, and comments received from other areas 	      plan
	of the agency.
1.18.4	Copies of all waste management plans.	Destroy when 
*1.18.4*	reference ceases	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Policy
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined.
Entry 	Description of Records	Disposal Action
1.19.1	Records on the development and establishment of waste 	Retain as Territory 
*1.19.1*	management policies relating the landfill sites and 	Archives 
	hazardous or toxic waste. Includes:
	
	• policy proposals
	• research papers
	• results of consultations
	• supporting reports
	• major drafts
	• final policy documents.
1.19.2	Records on the development and establishment of waste 	Destroy 7 years after 
*1.19.2*	management policies other than those relating to landfill 	policy is superseded
	sites and hazardous or toxic waste. Includes:
	
	• policy proposals
	• research papers
	• results of consultations
	• supporting reports
	• major drafts
	• final policy documents.
1.19.3	Records documenting comments made on the 	Destroy 2 years after 
*1.19.3*	development of government-wide waste management 	promulgation of new 
	policy.	policy
1.19.4	Working papers documenting the development of all 	Destroy 2 years after 
*1.19.4*	waste management policies.	promulgation of new 
	policy

1.19.5	Copies of policy documents and supporting papers.	Destroy when 
*1.19.5*	reference ceases

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Procedures
Standard methods of operating laid down by an agency according to formulated policy.
Entry 	Description of Records	Disposal Action
1.20.1	Master set of agency manuals, handbooks, directives etc. 	Retain as Territory 
*1.20.1*	detailing procedures supporting the waste management 	Archives 
	function. Includes emergency procedures.
1.20.2	Records documenting the development of agency 	Retain as Territory 
*1.20.2*	procedures supporting the management of landfills and 	Archives 
	hazardous or toxic waste.
1.20.3	Records documenting the development of agency 	Destroy 2 years after 
*1.20.3*	procedures supporting the waste management function 	procedures are 
	other than for landfill or hazardous or toxic waste.	superseded
1.20.4	Copies of manuals, handbooks, directives etc.	Destroy when 
*1.20.4*	reference ceases

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Programs
Activities relating to a grouping of related projects managed under a common business strategy to achieve a desired outcome. 
Tip: Add subject of program or name of program as free text if appropriate.
Entry 	Description of Records	Disposal Action
1.21.1	Records on ACT Government programs for activities 	Destroy 15 years 
*1.21*1*	supporting the waste management function. Includes 	after action 
	work progress reports against business plans and work 	      completed
	plans.	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns.
Entry 	Description of Records	Disposal Action
1.22.1	Master copies of final versions of formal internal reports 	Retain as Territory 
*1.22.1*	and reports made to external agencies relating to the  	Archives 
	management of landfills and hazardous or toxic waste, 
	including statistical reports.
1.22.2	Master copies of final versions of formal internal reports 	Destroy 5 years after 
*1.22.2*	and reports made to external agencies relating to the 	action completed
	waste management function, excluding landfills and 
	hazardous or toxic waste, including statistical reports.
1.22.3	Final version of periodic internal reports on general 	Destroy 3 years after 
*1.22.3*	administrative matters used to monitor and document 	action completed
	recurring activities to support the waste management 
	function, including statistical reports.
1.22.4	Working papers documenting the development of all 	Destroy 1 year after 
*1.22.4*	reports.  Includes drafts, comments received, raw 	action completed
	statistical data.
1.22.5	Copies of waste management reports.	Destroy when 
*1.22.5*	reference ceases	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Service provision
The activities relating to services provided by an agency on a long term basis or by other agencies. Includes requests and applications for services, assessment of eligibility and entitlements, liaison with other agencies regarding the provision of services. Also includes activities to lobby for services and to increase service provision.  Also includes the installation, operation and removal of temporary facilities in parks and reserves, such as water, electricity, temporary toilets, etc. for special outdoor events.
Entry 	Description of Records	Disposal Action
1.23.1	Records on waste management services provided by an 	Retain as Territory 
*1.23.1*	agency on a long term basis or by other agencies. 	Archives 
	Includes requests and applications for services, 
	assessment of eligibility and entitlements, liaison with 
	other agencies regarding the provision of services at 
	landfill sites and for the management of hazardous or 
	toxic waste. Also includes activities to lobby for 
	services and to increase service provision.
1.23.2	Records on waste management services provided by an 	Destroy 7 years after 
*1.23.2*	agency on a long term basis or by other agencies. 	action completed
	Includes requests and applications for services, 
	assessment of eligibility and entitlements, liaison with 
	other agencies regarding the provision of services. Also 
	includes activities to lobby for services and to increase 
	service provision.  Also includes the installation, 
	operation and removal of temporary facilities in parks and
	reserves, such as water, waste facilities, temporary 
	toilets, etc. for special outdoor events.	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Standards
The process of implementing industry or agency benchmarks for services and processes to enhance the quality and efficiency of the agency.
Entry 	Description of Records	Disposal Action
1.24.1	Records on the implementation of industry and agency 	Retain as Territory 
*1.24.1*	standards to support the management of landfills and 	Archives 
	hazardous or toxic waste.
1.24.2	Records on the implementation of industry and agency 	Destroy 7 years after 
*1.24.2*	standards to support the waste management function, 	standard is 
	exclude landfills and hazardous or toxic waste.	implemented	

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Tendering
The activities involved in receiving and assessing tenders, of making offers and finalising by contract arrangements for the supply, sale or purchase of goods and services.
Entry 	Description of Records	Disposal Action
1.25.1	Records documenting the development and issue of 	Destroy 7 years after 
*1.25.1*	tender documentation for the waste management function.	completion or other 
	 Includes Statement of Requirements, Request for 	termination of 
	Proposals, Expressions of Interest, Requests for Tender 	      contract
	(RFT) and draft contracts.
1.25.2	Evaluation of tenders for the waste management function 	Destroy 7 years after 
*1.25.2*	received against selection criteria. Includes records 	completion or other 
	documenting arrangements for carrying out the 	termination of 
	evaluation process, tender briefings, evaluation reports, 	      contract
	recommendations, final reports and public notices.
1.25.3	Records documenting post-offer negotiations and due 	Destroy 7 years after 
*1.25.3*	diligence checks for waste management tenders.	completion or other 
termination of 
contract
1.25.4	Records of unsuccessful tenders or a tender process for 	Destroy 5 years after 
*1.25.4*	the waste management function where there is no suitable	tender process 
	 bidder, or where the tender process has been 	completed or 
	discontinued. Includes submissions, notification of 	decision made not to 
	outcome and reports on debriefing sessions.	continue with the 
		contract
1.25.5	Signed contracts under seal relating to the waste 	Destroy 12 years 
*1.25.5*	management function resulting from tenders and 	after completion or 
	supporting records.	other termination of 
		contract
1.25.6	Signed simple contracts and agreements relating to the 	Destroy 7 years after 
*1.25.6*	waste management function resulting from tenders and 	completion or other 
	supporting records.	termination of 
	agreement or contract

Waste Management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory. Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Tendering - (Continued)
The activities involved in receiving and assessing tenders, of making offers and finalising by contract arrangements for the supply, sale or purchase of goods and services.
Entry 	Description of Records	Disposal Action
1.25.7	Contract register.	Destroy 7 years after 
*1.25.7*	last entry	

CLASSES FOR RETENTION AS TERRITORY ARCHIVES

Classes for retention as Territory Archives
Waste management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory.  Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Acquisition
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions.
Entry 	Description of Records	Disposal Action
1.1.1	Records documenting the acquisition of properties for 	Retain as Territory 
*1.1.1*	landfill operations and hazardous or toxic waste 	Archives 
	management, including compulsory acquisitions.  
	Includes:
	
	• investigations into and reports on the property
	• environmental impact assessments
	• budgetary estimates
	• cost benefit analyses.
Advice
The activities associated with offering opinions by or to the agency as to an action or judgement. Includes the process of advising.
Entry 	Description of Records	Disposal Action
1.2.1	Records relating to advice given as to action to be taken 	Retain as Territory 
*1.2.1*	or not taken to address landfill or hazardous or toxic 	Archives 
	waste issues of waste management.  Includes records of 
	conversations where advice is given over the telephone 
	or orally.
	[For advice relating to contract management for the 
	Waste Management function see Agreements.]	

Classes for retention as Territory Archives
Waste management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory.  Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Audit
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits.
Entry 	Description of Records	Disposal Action
1.5.1	Records relating to auditing of the operations of landfill 	Retain as Territory 
*1.5.1*	and hazardous or toxic waste facilities	Archives 
Construction
The process of making or building something.
Entry 	Description of Records	Disposal Action
1.8.1	Records of construction activities carried out for the 	Retain as Territory 
*1.8.1*	waste management function.  Includes:	Archives 
	
	• records of consultations 
	• specifications
	• plans, designs and drawings
	• project management records.	

Classes for retention as Territory Archives
Waste management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory.  Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Contracting out
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing.
Entry 	Description of Records	Disposal Action
1.9.1	Records on the management of contracts relating to the 	Retain as Territory 
*1.9.1*	management and operation of landfills.  Includes:	Archives 
	
	• minutes of meetings with main stakeholders
	• performance and evaluation reports
	• records of conversation
	• photographs
	• variations, amendments to contracts.
	• photographs
	[See Tendering for Contract Register]
Horticultural services
The services provided in relation to tree, turf and flower growing, supply and landscaping, including nursery production of plants.
Entry 	Description of Records	Disposal Action
1.11.1	Records documenting the provision of horticultural 	Retain as Territory 
*1.11.1*	services dealing with site remediation and rehabilitation 	Archives 
	of landfill sites.

Classes for retention as Territory Archives
Waste management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory.  Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Implementation
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met and includes first aid treatment.
Entry 	Description of Records	Disposal Action
1.12.1	Records on the implementation of counter-disaster plans 	Retain as Territory 
*1.12.1*	after disasters such as fire and floods involving landfill 	Archives 
	sites. Includes a copy of the plan implemented in the 
	disaster recovery process.
Maintenance
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc.
Entry 	Description of Records	Disposal Action
1.14.1	Records documenting maintenance and repairs made to 	Retain as Territory 
*1.14.1*	landfill facilities.	Archives 
1.14.2	Records on the maintenance of facilities for the 	Retain as Territory 
*1.14.2*	processing, monitoring, storage and disposal of 	Archives 
	hazardous waste (eg chemicals and pesticides), includes 
	leachate systems at landfill sites.	

Classes for retention as Territory Archives
Waste management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory.  Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs.
Entry 	Description of Records	Disposal Action
1.18.1	Final version of plans to support the management of 	Retain as Territory 
*1.18.1*	landfills, eg	Archives 
	
	• counter disaster plan
	• annual maintenance plans
	• acquisition and disposal plans
	• space usage plans.
Policy
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined.
Entry 	Description of Records	Disposal Action
1.19.1	Records on the development and establishment of waste 	Retain as Territory 
*1.19.1*	management policies relating the landfill sites and 	Archives 
	hazardous or toxic waste. Includes:
	
	• policy proposals
	• research papers
	• results of consultations
	• supporting reports
	• major drafts
	• final policy documents.	

Classes for retention as Territory Archives
Waste management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory.  Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Procedures
Standard methods of operating laid down by an agency according to formulated policy.
Entry 	Description of Records	Disposal Action
1.20.1	Master set of agency manuals, handbooks, directives etc. 	Retain as Territory 
*1.20.1*	detailing procedures supporting the waste management 	Archives 
	function. Includes emergency procedures.
1.20.2	Records documenting the development of agency 	Retain as Territory 
*1.20.2*	procedures supporting the management of landfills and 	Archives 
	hazardous or toxic waste.
Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns.
Entry 	Description of Records	Disposal Action
1.22.1	Master copies of final versions of formal internal reports 	Retain as Territory 
*1.22.1*	and reports made to external agencies relating to the  	Archives 
	management of landfills and hazardous or toxic waste, 
	including statistical reports.	

Classes for retention as Territory Archives
Waste management
The function of providing waste services, strategic planning and policy advice for the collection, acceptance, processing, storage and disposal of waste and for waste reduction in the Territory.  Includes activities relating to the management and operation of landfills, greenwaste processing, recycling operations and hazardous waste disposal.  Also includes activities relating to domestic refuse collection and disposal, recycling strategies and marketing and research into waste management solutions for resource recovery.
Service provision
The activities relating to services provided by an agency on a long term basis or by other agencies. Includes requests and applications for services, assessment of eligibility and entitlements, liaison with other agencies regarding the provision of services. Also includes activities to lobby for services and to increase service provision.  Also includes the installation, operation and removal of temporary facilities in parks and reserves, such as water, electricity, temporary toilets, etc. for special outdoor events.
Entry 	Description of Records	Disposal Action
1.23.1	Records on waste management services provided by an 	Retain as Territory 
*1.23.1*	agency on a long term basis or by other agencies. 	Archives 
	Includes requests and applications for services, 
	assessment of eligibility and entitlements, liaison with 
	other agencies regarding the provision of services at 
	landfill sites and for the management of hazardous or 
	toxic waste. Also includes activities to lobby for 
	services and to increase service provision.
Standards
The process of implementing industry or agency benchmarks for services and processes to enhance the quality and efficiency of the agency.
Entry 	Description of Records	Disposal Action
1.24.1	Records on the implementation of industry and agency 	Retain as Territory 
*1.24.1*	standards to support the management of landfills and 	Archives 
	hazardous or toxic waste.