Australian Capital Territory
Territory Records (Records Disposal Schedule – ACT Director of Public Prosecutions Records) Approval 2008 (No 1)
Notifiable instrument NI2008—60
made under the
Territory Records Act 2002, s 19 (Approval of schedules for the disposal of records)

1.	Name of Instrument
This instrument is the Territory Records (Records Disposal Schedule – ACT Director of Public Prosecutions Records) Approval 2008 (No 1)
2.	Approval
I approve the Records Disposal Schedule – ACT Director of Public Prosecutions Records.
3.	Commencement
This instrument commences on the day after notification.

David Wardle
Director of Territory Records
3 March 2008

Records Disposal Schedule
ACT Director of Public Prosecutions Records

Table of Contents
INTRODUCTION	3
PURPOSE	3
SCOPE	3
AUTHORITY	3
STRUCTURE AND RELATIONSHIP TO THE TERRITORY VERSION OF KEYWORD AAA	3
Territory Version of Keyword AAA	3
GUIDELINES FOR USE	3
Coverage of authority	3
Layout of the schedule	3
FORMAT OF RECORD	3
Electronic records	3
DESTRUCTION OF RECORDS	3
UPDATING THE RECORDS DISPOSAL SCHEDULE	3
ASSISTANCE IN USING THE RECORDS DISPOSAL SCHEDULE	3
RELATED LEGISLATION	3
DEFINITIONS	3
Agency	3
Appraisal	3
Business Classification Scheme	3
Principal Officer	3
Records	3
Records of an Agency	3
Records Disposal Schedule	3
Records Management Program	3
Recordkeeping Systems	3
Scope Note	3
Sentencing	3
Territory Archives	3
BUSINESS CLASSIFICATION SCHEME	3
ACT DIRECTOR OF PUBLIC PROSECUTIONS 175	3
RECORDS DISPOSAL SCHEDULE	3
ACT DIRECTOR OF PUBLIC PROSECUTIONS 175	3
ACT Court of Appeal - Appeals 380	3
ACT Supreme Court - Appeals 381	3
ACT Supreme Court - Sentencing 382	3
ACT Supreme Court - Trials 383	3
Bail applications 384	3
Breaches of Recognizance 385	3
Cases 016	3
Childrens Court - Prosecutions 386	3
Confiscation of criminal assets (COCA) 387	3
Coronial inquests 388	3
Court Exhibits 389	3
Family Violence Prosecutions 390	3
High Court of Australia - Appeals 391	3
Magistrates Court Proceedings 392	3
Ngambra Circle Sentencing Court Records 395	3
Regulatory or Municipal Prosecutions 393	3
Representations (defence solicitors) 394	3
RETAIN AS TERRITORY ARCHIVES	3
ACT DIRECTOR OF PUBLIC PROSECUTIONS 175	3
ACT Court of Appeal - Appeals 380	3
ACT Supreme Court - Appeals 381	3
ACT Supreme Court - Sentencing 382	3
ACT Supreme Court - Trials 383	3
Bail applications 384	3
Confiscation of criminal assets (COCA) 387	3
Coronial inquests 388	3
High Court of Australia - Appeals 391	3
Ngambra Circle Sentencing Court Records 395	3

INTRODUCTION
The Records Disposal Schedule - ACT Director of Public Prosecutions Records is the official authority for the disposal of records relating to ACT Director of Public Prosecutions Records.
It is one of a series of Records Disposal Schedules authorised by the Director of Territory Records in accordance with the provisions of the Territory Records Act 2002. It is used in conjunction with the Territory Administrative Records Disposal Schedule (TARDiS).
PURPOSE
The purpose of this Records Disposal Schedule is to provide for the authorised disposal of ACT Director of Public Prosecutions records created or maintained by ACT Government Agencies.
SCOPE
This Records Disposal Schedule applies to records created or maintained by ACT Government Agencies. It applies to records in any format, including electronic records.
AUTHORITY
The Director of Territory Records, in consultation with stakeholders and the Territory Records Advisory Council, has approved this Records Disposal Schedule for use. The schedule does not take effect until it has been incorporated into an agency's Records Management Program that has been signed off by the Principal Officer of the agency.
Even so, officers using this Records Disposal Schedule should apply it with caution. They should be aware that the authorisations for disposal are given in terms of the Territory Records Act 2002 only. Officers must not dispose of records in contravention of this Records Disposal Schedule or other requirements.
This Records Disposal Schedule will remain in force until a new schedule supersedes it or the Director of Territory Records withdraws it from use.
STRUCTURE AND RELATIONSHIP TO THE TERRITORY VERSION OF KEYWORD AAA
A Records Disposal Schedule generally specifies retention periods. That is, how long records are to be retained by the agency before being destroyed or retained as Territory Archives.
Retention periods set down in this schedule are minimum periods only and an agency may keep records for a longer period if considered necessary for business requirements. Reasons for longer retention could include legal requirements, administrative need or agency directives. An agency must not dispose of any records where it is aware of possible legal action for which the records may be required as evidence.
The Records Disposal Schedule - ACT Director of Public Prosecutions Records has a hierarchical structure that reflects its arrangements according to functions and activities, rather than by subject, and this also reflects a close relationship to the Territory Version of Keyword AAA. The Records Disposal Schedule is designed to be applicable to all ACT Director of Public Prosecutions records regardless of titling conventions used, so that records, which have not been titled using the terminology represented by this Records Disposal Schedule, may still be sentenced with relative ease.
Territory Version of Keyword AAA
The Territory Version of Keyword AAA is the general administrative thesaurus produced by the Territory Records Office. The structure and terms used in this Records Disposal Schedule are closely related to those used in the Territory Version of Keyword AAA, which is based on functional analysis of business activity. This methodology (i.e., the analysis of business activity) produces a hierarchical model of an organisation's business activity. The hierarchical model also represents a classification scheme for the records that document functions, activities and transactions.
The disposal actions listed in this Records Disposal Schedule were determined through the process of appraisal in accordance with Territory Records Office Standard for Records Management No.2 - Appraisal. Appraisal is based upon the same type of analysis of business activity employed in the classification scheme used in the Territory Version of Keyword AAA. Essentially, appraisal involves attaching record retention periods and disposal decisions (and even records creation requirements and rules) to the same classification scheme.
GUIDELINES FOR USE
Coverage of authority
The Records Disposal Schedule - ACT Director of Public Prosecutions Records:
•	covers all ACT Director of Public Prosecutions records;
•	is intended to be used in conjunction with TARDiS;
•	specifies the minimum period records should be kept (retention periods) 
•	specifies whether, upon the expiry of the retention periods, the records may be destroyed or are required as Territory Archives; and
•	is applicable to records created and maintained in any format, including electronic or formats such as microfiche.

Layout of the schedule
This Records Disposal Schedule begins with an introduction incorporating definitions and the business classification scheme. Then each of the functions and activity disposal sets or 'disposal classes' relating to the functions are described. These are followed by a composite list of classes designated 'Retain as Territory Archives'. The functions and activity disposal sets show the following details:
Function. 
This is the broad level business function and is displayed in bold capital letters at the top of each page. It is the highest level in the business classification scheme. It is followed by the scope note, which provides definitions of the function and a collective view of the business activities that make that function unique.
Activity.
Activities are the processes or operations that make up the business function. They are set in bold and italics below the function statement. This is the second level of the business classification scheme. The scope of the activity encompasses all of the transactions that take place in relation to the activity. Activities can relate to many functions with the scope notes covering all of these relationships (e.g., the activity 'Policy' is linked to all of the functions). However, each function and activity set represents a unique unit.
Entry No.
This is the disposal class number allocated based on the function and activity set and the class number of the record. The barcode is the same as the Entry No. and may be used in an automated recordkeeping system.
Description of Records.
This is the description of the records documenting the business function, activity and transactions. The descriptions can relate to one record such as a register or a group of records documenting a particular set of transactions.
Disposal Action.
This is the minimum period a record must be kept for and is the trigger event from which the disposal date can be calculated.

FORMAT OF RECORD
This Records Disposal Schedule is applicable to any record that performs the function prescribed, irrespective of format. Records may include:
•	cards;
•	registers;
•	files;
•	microfilm;
•	COM (computer output microfiche);
•	electronic records, including various electronic media, and
•	any other formats.

Electronic records
Refers to records created, communicated and maintained by means of electronic equipment. Information could be maintained/stored in a number of ways - on the database (the main database, or a special archives database); on magnetic media; on optical disks; or on separate hardcopy (paper, COM).
Electronic records must be readily accessible for the length of the specified retention period. Routine treatment (such as wiping, updating, alterations or re-recording) does not constitute disposal.
DESTRUCTION OF RECORDS
When the approved disposal date for the destruction of records has been reached, appropriate arrangements for their destruction should be made. It is the responsibility of each agency to ensure that its records are destroyed in a secure and appropriate manner as indicated in the agency Records Management Program.
UPDATING THE RECORDS DISPOSAL SCHEDULE
Records Disposal Schedules are reviewed and updated from time to time. For suggested amendments or alterations to this schedule please contact the Director of Territory Records.
ASSISTANCE IN USING THE RECORDS DISPOSAL SCHEDULE
Agencies requiring any assistance in the interpretation or implementation of any Records Disposal Schedule are encouraged to contact the Director of Territory Records.
RELATED LEGISLATION
The following legislation is related to the records classes covered by this Records Disposal Schedule:
Children and Young Peoples Act 1999
Confiscation of Criminal Assets 2003
Court Procedures Act 2004
Crimes Act 1900
Criminal Code 2002
Director of Public Prosecutions Act 1990
Freedom of Information Act 1999
High Court of Australia Act 1979 (Cwlth)
Territory Records Act 2002

DEFINITIONS

Agency
The Executive, an ACT Court, the Legislative Assembly Secretariat, an administrative unit, a Board of Inquiry, a Judicial or Royal Commission, any other prescribed authority, or an entity declared under the regulations of the Territory Records Act 2002 to be an agency.
Appraisal
The process of evaluating business activities to:
•	determine which records need to be captured;
•	determine how long the records need to be kept to meet business needs; and
•	meet the requirements of organisational accountability and community expectations.
Business Classification Scheme
A hierarchical scheme for identifying and defining the functions, activities and transactions an agency performs in the conduct of its business, and the relationships between them.
Principal Officer
The Chief Executive of an administrative unit, or its equivalent in other types of agencies.
Records
Information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transition of business. This recorded information must be maintained or managed by the agency to provide evidence of their business activities. Records can be in written, electronic or any other form.
Records of an Agency
Records, in writing, electronic or any other form, under the control of an agency or to which it is entitled to control, kept as a record of its activities, whether it was created or received by the agency.

Records Disposal Schedule
A document approved by the Director of Territory Records, which sets out the types of records an agency must make and how long they must be kept.
Records Management Program
A document that complies with Section 16 of the Territory Records Act 2002 by setting out the means by which an agency will manage its records, and is approved by the agency's Principal Officer.
Recordkeeping Systems
Information systems that capture, maintain and provide access to records over time. While the term is often associated with computer software, Recordkeeping Systems also encompass policies, procedures, practices and resources that are applied within an agency to ensure that full and accurate records of business activity are made and kept.
Scope Note
An explanation of terms used in describing the records and the context in which they were made and used.
Sentencing
The process of applying appraisal decisions to individual records by determining the part of a Records Disposal Schedule that applies to the record and assigning a retention period consistent with that part.
Territory Archives
Records preserved for the benefit of present and future generations.

BUSINESS CLASSIFICATION SCHEME
ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
ACT Court of Appeal - Appeals 380
Activities relating to appeals heard in the ACT Court of Appeal in relation to criminal prosecutions.
ACT Supreme Court - Appeals 381
Activities associated with appeals heard in the ACT Supreme Court in relation to criminal prosecutions.
ACT Supreme Court - Sentencing 382
The activities associated with sentencing criminal defendants in the ACT Supreme Court.
ACT Supreme Court - Trials 383
Activities relating to the prosecution of criminal trials in the ACT Supreme Court.
Bail applications 384
Applications for bail in the ACT Supreme Court.
Breaches of Recognizance 385
Breaches of recognizance in the ACT Supreme Court.
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]
Childrens Court - Prosecutions 386
The activity of dealing with criminal and traffic charges against persons who are under the age of 18 years.
Confiscation of criminal assets (COCA) 387
The activities relating proceedings commenced to deprive people of the proceeds of crime and of property used for criminal activity.
Coronial inquests 388
Activities relating to hearings heard in the ACT Coronial Court in which the Director of Public Prosecutions appears as Counsel assisting the Coroner.
Court Exhibits 389
A document or object produced and identified in court as evidence
Family Violence Prosecutions 390
Activities relating to the prosecution of offences classified as Family Violence offences.
High Court of Australia - Appeals 391
Activities related to appeals heard in the High Court of Australia.
Magistrates Court Proceedings 392
Activities relating to the prosecution of criminal matters in the ACT Magistrates Court
Ngambra Circle Sentencing Court Records 395
Records of activities associated with the Ngambra Circle Sentencing Court for Aboriginal and Torres Strait Islander persons who have been charged with and pleaded guilty to an offence that are referred to the Circle Sentencing Court by the Magistrates Court.
Regulatory or Municipal Prosecutions 393
Activities in relation to the prosecution of offences contained in legislation other than the Crimes Act 1900 and Criminal Code 2002.
Representations (defence solicitors) 394
Activities relating to representations made by defence solicitors in respect to prosecution of offences of a defendant.

RECORDS DISPOSAL SCHEDULE
ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
ACT Court of Appeal - Appeals 380
Activities relating to appeals heard in the ACT Court of Appeal in relation to criminal prosecutions.

Entry No.	Description of Records	Disposal Action	
175.380.001	Records relating to appeals in the ACT Court of Appeal. Includes:
- notice of appeal,
- notice of solicitor acting,
- appeal documentation from Magistrates Court,
- appeal book, and
- appeal notice to the Australian Federal Police.	Retain as Territory Archives	
*175.380.001*			
ACT Supreme Court - Appeals 381
Activities associated with appeals heard in the ACT Supreme Court in relation to criminal prosecutions.

Entry No.	Description of Records	Disposal Action	
175.381.001	Records relating to appeals conducted in the ACT Supreme Court. Includes:
- appeal papers,
- notice of appeal, and
- appeal book.	Retain as Territory Archives	
*175.381.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
ACT Supreme Court - Sentencing 382
The activities associated with sentencing criminal defendants in the ACT Supreme Court.

Entry No.	Description of Records	Disposal Action	
175.382.001	Records relating to sentencing in the ACT Supreme Court. Includes:
- pre-sentence report,
- committal papers from ACT Magistrates Court,
- notice of acting solicitor,
- indictment,
- criminal record,
- prosecution report, and
- appeal results notice to the Australian Federal Police.	Retain as Territory Archives	
*175.382.001*			
ACT Supreme Court - Trials 383
Activities relating to the prosecution of criminal trials in the ACT Supreme Court.

Entry No.	Description of Records	Disposal Action	
175.383.001	Records relating to trials in the ACT Supreme Court. Includes:
- pre-sentence report,
- committal papers,
- indictment,
- prosecution report,
- Section 90A certificate, and
- notice to discontinue a prosecution.	Retain as Territory Archives	
*175.383.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
Bail applications 384
Applications for bail in the ACT Supreme Court.

Entry No.	Description of Records	Disposal Action	
175.384.001	Records relating to applications for bail in the ACT Supreme Court. Include:
- bail application, and
- affidavit.	Retain as Territory Archives	
*175.384.001*			
Breaches of Recognizance 385
Breaches of recognizance in the ACT Supreme Court.

Entry No.	Description of Records	Disposal Action	
175.385.001	Records relating to prosecution of breaches of recognizance. Includes:
- copy of breach of recognizance,
- paper exhibits, and
- status of case.	Destroy 10 years after action completed	
*175.385.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
175.016.001	Records relating to the prosecution of any offence in the ACT that is not considered a family violence or municipal offence. Includes: 
- charges; 
- statement of facts, 
- prior criminal history, 
- witness statements, 
- victim impact statements, 
- compensation schedule. 
- bail report, 
- Australian Federal Police brief adjudication sheet, and
- section 192 drug certificate. 

[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file. Can be used where it is considered necessary to keep records relating to particular records together. In such cases sentence the file with the longest retention period for any activity on the file.]	Destroy 10 years after action completed	
*175.016.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
Childrens Court - Prosecutions 386
The activity of dealing with criminal and traffic charges against persons who are under the age of 18 years.

Entry No.	Description of Records	Disposal Action	
175.386.001	Childrens Court case files	Destroy 10 years after person is 18 years old	
*175.386.001*			
Confiscation of criminal assets (COCA) 387
The activities relating proceedings commenced to deprive people of the proceeds of crime and of property used for criminal activity.

Entry No.	Description of Records	Disposal Action	
175.387.001	Records relating to the confiscation of criminal assets. Includes:
- order of Magistrates Court and Supreme Court
- affidavit in support of application,
- affidavit of service,
- application for exclusion order filed by defendant, and
- affidavit in support of defendant's application.	Retain as Territory Archives	
*175.387.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
Coronial inquests 388
Activities relating to hearings heard in the ACT Coronial Court in which the Director of Public Prosecutions appears as Counsel assisting the Coroner.

Entry No.	Description of Records	Disposal Action	
175.388.001	Records relating to cases where the Director of Public Prosecutions is requested by the Coroner to assist at an inquest. Includes:
- post mortem results,
- life extinct statement,
- identification statement,
- forensic notes,
- crime scene images, and
- expert reports.	Retain as Territory Archives	
*175.388.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
Court Exhibits 389
A document or object produced and identified in court as evidence

Entry No.	Description of Records	Disposal Action	
175.389.001	Audio/video exhibits, or any other media format.	Transfer 6 months after action completed to the Australian Federal Police	
*175.389.001*			
175.389.002	Tape record of interviews.	Transfer 6 months after action completed to the Australian Federal Police	
*175.389.002*			
175.389.003	Physical exhibits.	Transfer 6 months after action completed to the Australian Federal Police	
*175.389.003*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
Family Violence Prosecutions 390
Activities relating to the prosecution of offences classified as Family Violence offences.

Entry No.	Description of Records	Disposal Action	
175.390.001	Records relating to the prosecution of offences classified as family violence offences. Includes:
- charges;
- statement of facts;
- victim impact statements;
- compensation schedule; and 
- paper exhibits.	Destroy 10 years after action completed	
*175.390.001*			
High Court of Australia - Appeals 391
Activities related to appeals heard in the High Court of Australia.

Entry No.	Description of Records	Disposal Action	
175.391.001	Records relating to appeals conducted in the High Court of Australia. Includes:
- notice of appeal,
- notice of appearance,
- application for special leave to appeal,
- application book, and
- appeal book.	Retain as Territory Archives	
*175.391.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
Magistrates Court Proceedings 392
Activities relating to the prosecution of criminal matters in the ACT Magistrates Court

Entry No.	Description of Records	Disposal Action	
175.392.001	Records relating to the prosecutions of any offence in the ACT Magistrates Court. Includes:
- charges,
- statement of facts,
- prior criminal history,
- witness statements,
- victim impact statements,
- compensation schedule,
- bail report,
- Australian Federal Police brief adjudication sheet, and
- section 192 drug certificated	Destroy 10 years after action completed	
*175.392.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
Ngambra Circle Sentencing Court Records 395
Records of activities associated with the Ngambra Circle Sentencing Court for Aboriginal and Torres Strait Islander persons who have been charged with and pleaded guilty to an offence that are referred to the Circle Sentencing Court by the Magistrates Court.

Entry No.	Description of Records	Disposal Action	
175.395.001	Records relating to the establishment of the Ngambra Circle Sentencing Court.	Retain as Territory Archives	
*175.395.001*			
175.395.002	Records of referral and assessment for the person's acceptability for Circle Sentencing and the consent of the person.	Retain as Territory Archives	
*175.395.002*			
175.395.003	Records of sentence.	Retain as Territory Archives	
*175.395.003*			
Regulatory or Municipal Prosecutions 393
Activities in relation to the prosecution of offences contained in legislation other than the Crimes Act 1900 and Criminal Code 2002.

Entry No.	Description of Records	Disposal Action	
175.393.001	Records relating to the prosecution of offences contained in legislation other than the Crimes Act 1900 and Criminal Code 2002. Includes:
- copy of summons,
- statement of facts,
- paper exhibits.
- results,
- brief of evidence,
- witness list, and
- criminal history.	Destroy 10 years after action completed	
*175.393.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
Representations (defence solicitors) 394
Activities relating to representations made by defence solicitors in respect to prosecution of offences of a defendant.

Entry No.	Description of Records	Disposal Action	
175.394.001	Records relating to representations made by particular defence solicitors in respect to prosecution of particular offences of a particular defendant. Includes:
- charges,
- statement of facts,
- paper exhibits,
- representation letter from defendant/defence,
- registration of drugs/substances seized or acquired, and
- statements from Australian Federal Police members.	Destroy 20 years after action completed	
*175.394.001*			

RETAIN AS TERRITORY ARCHIVES
ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
ACT Court of Appeal - Appeals 380
Activities relating to appeals heard in the ACT Court of Appeal in relation to criminal prosecutions.

Entry No.	Description of Records	Disposal Action	
175.380.001	Records relating to appeals in the ACT Court of Appeal. Includes:
- notice of appeal,
- notice of solicitor acting,
- appeal documentation from Magistrates Court,
- appeal book, and
- appeal notice to the Australian Federal Police.	Retain as Territory Archives	
*175.380.001*			
ACT Supreme Court - Appeals 381
Activities associated with appeals heard in the ACT Supreme Court in relation to criminal prosecutions.

Entry No.	Description of Records	Disposal Action	
175.381.001	Records relating to appeals conducted in the ACT Supreme Court. Includes:
- appeal papers,
- notice of appeal, and
- appeal book.	Retain as Territory Archives	
*175.381.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
ACT Supreme Court - Sentencing 382
The activities associated with sentencing criminal defendants in the ACT Supreme Court.

Entry No.	Description of Records	Disposal Action	
175.382.001	Records relating to sentencing in the ACT Supreme Court. Includes:
- pre-sentence report,
- committal papers from ACT Magistrates Court,
- notice of acting solicitor,
- indictment,
- criminal record,
- prosecution report, and
- appeal results notice to the Australian Federal Police.	Retain as Territory Archives	
*175.382.001*			
ACT Supreme Court - Trials 383
Activities relating to the prosecution of criminal trials in the ACT Supreme Court.

Entry No.	Description of Records	Disposal Action	
175.383.001	Records relating to trials in the ACT Supreme Court. Includes:
- pre-sentence report,
- committal papers,
- indictment,
- prosecution report,
- Section 90A certificate, and
- notice to discontinue a prosecution.	Retain as Territory Archives	
*175.383.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
Bail applications 384
Applications for bail in the ACT Supreme Court.

Entry No.	Description of Records	Disposal Action	
175.384.001	Records relating to applications for bail in the ACT Supreme Court. Include:
- bail application, and
- affidavit.	Retain as Territory Archives	
*175.384.001*			
Confiscation of criminal assets (COCA) 387
The activities relating proceedings commenced to deprive people of the proceeds of crime and of property used for criminal activity.

Entry No.	Description of Records	Disposal Action	
175.387.001	Records relating to the confiscation of criminal assets. Includes:
- order of Magistrates Court and Supreme Court
- affidavit in support of application,
- affidavit of service,
- application for exclusion order filed by defendant, and
- affidavit in support of defendant's application.	Retain as Territory Archives	
*175.387.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
Coronial inquests 388
Activities relating to hearings heard in the ACT Coronial Court in which the Director of Public Prosecutions appears as Counsel assisting the Coroner.

Entry No.	Description of Records	Disposal Action	
175.388.001	Records relating to cases where the Director of Public Prosecutions is requested by the Coroner to assist at an inquest. Includes:
- post mortem results,
- life extinct statement,
- identification statement,
- forensic notes,
- crime scene images, and
- expert reports.	Retain as Territory Archives	
*175.388.001*			
High Court of Australia - Appeals 391
Activities related to appeals heard in the High Court of Australia.

Entry No.	Description of Records	Disposal Action	
175.391.001	Records relating to appeals conducted in the High Court of Australia. Includes:
- notice of appeal,
- notice of appearance,
- application for special leave to appeal,
- application book, and
- appeal book.	Retain as Territory Archives	
*175.391.001*			

ACT DIRECTOR OF PUBLIC PROSECUTIONS 175
The function provided by the Director of Public Prosecutions in the ACT Supreme Court, the ACT Court of Appeal and the High Court of Australia for the Territory or Territory authorities of indictable and summary offences against Territory law. Also the restraint of and confiscation of assets used in, or derived from, the commission of criminal offences; also the pursuit of civil remedies relating to criminal offences and tax liabilities; and assisting the Coroner at coronial inquests (into deaths) and inquiries (into fires).
Ngambra Circle Sentencing Court Records 395
Records of activities associated with the Ngambra Circle Sentencing Court for Aboriginal and Torres Strait Islander persons who have been charged with and pleaded guilty to an offence that are referred to the Circle Sentencing Court by the Magistrates Court.

Entry No.	Description of Records	Disposal Action	
175.395.001	Records relating to the establishment of the Ngambra Circle Sentencing Court.	Retain as Territory Archives	
*175.395.001*			
175.395.002	Records of referral and assessment for the person's acceptability for Circle Sentencing and the consent of the person.	Retain as Territory Archives	
*175.395.002*			
175.395.003	Records of sentence.	Retain as Territory Archives	
*175.395.003*