CHANGE OF RULES OR OBJECTS OF AN ASSOCIATION – FORM A8
Associations Incorporation Act 1991	
PURPOSE 

This form is to be used when an association wishes to change its rules or objects under the Associations Incorporation Act 1991 (the Act).  You can access the legislation at www.legislation.act.gov.au.  You may also obtain further information and forms at www.ors.act.gov.au.
	
PRIVACY

The Act authorises the Registrar-General to collect the personal information required by this form for the purposes of altering the rules or objects of an association under Division 3.4 of the Act.  The Registrar-General prevents any unreasonable intrusion into a person’s privacy in accordance with the Privacy Act 1988 (C’wlth).  The Registrar-General provides identifiable information to law enforcement organisations and authorised organisations that have legal authority to request information under prescribed circumstances.
	
CONTACT
	
Office of Regulatory Services Shopfront
255 Canberra Avenue, Fyshwick ACT 2609	Office of Regulatory Services Postal Address
GPO Box 158, Canberra City ACT 2601	
Opening Hours 9:00am to 4:30pm Monday to Friday	Website www.ors.act.gov.au      Email ors.bil@act.gov.au 	
General Enquiries (02) 6207 3000
	Fax Number (02) 6207 0424
	
INSTRUCTIONS FOR COMPLETION 

•	Complete this form using a black pen only.
•	Please print; ensuring writing is clear and legible. 
•	This office will not accept lodgement of this form if it is not completed in full.
	
IMPORTANT INFORMATION

•	The model rules contained within the Associations Incorporation Regulation 1991 cannot be altered – if the association has previously adopted the model rules, it will be necessary to adopt a new set of rules in place of the model rules.
•	If the constitution/rules are being amended for consistency with ACT gaming laws, a copy of the proposed amendments must be provided to the ACT Gambling and Racing Commission for approval prior to convening the special resolution and submitting this form.
•	The committee members are held accountable for ensuring that the association operates in compliance with the applicable laws, including the Associations Incorporation Act 1991 (the Act) and the Associations Incorporation Regulation 1991 (the Regulation).
•	The public officer is responsible for acting as a point of contact between the association and the community and is expected to be able to represent the association in dealings with the Office of Regulatory Services. 
•	The Act prohibits any person from serving as a committee member or the public officer if that person is insolvent or bankrupt, without leave from the ACT Supreme Court under S 63 of the Act.  A search should be conducted of the records held by the Insolvency and Trustee Service Australia (ITSA) before accepting the nomination of a person as a committee member.
•	If the association, the public officer or a committee member fails to meet their statutory obligations under the Act (such as failure to lodge annual returns), the Registrar-General may make an application to the ACT Civil and Administrative Tribunal (ACAT) for the disqualification of the office-holder.  The disqualification will be for a period the ACAT considers appropriate if satisfied that the extent of noncompliance justifies disqualification.
	
TRANSLATING AND INTERPRETING SERVICE 
If you require further information or require advice, a language assistance service is available by phoning the Translating and Interpreting Service (TIS) on 13 14 50.

CHANGE OF RULES OR OBJECTS OF AN ASSOCIATION – FORM A8
Associations Incorporation Act 1991	
NAME OF ASSOCIATION                                        	ASSOCIATION 
NUMBER	A0	
                                                                                                                                                                                        Inc.	
	
DATE OF SPECIAL RESOLUTION		

PARTICULARS OF CHANGE  (select one only)	

If the association operates under rules other than the model rules, and has altered those rules, place an X here.
Please attach        -A written statement of the specific amendments
and tick if              -A full updated copy of the rules 
applicable:            -The completed constitution/rules checklist must be attached to this form
-If the association’s objects and purposes are not shown in the rules, a full copy must be attached
		
                                 -A written statement of the specific amendments
- 		
Please attach        -A full updated copy of the rules 
		
and tick box:         -The completed constitution/rules checklist 	 	
                                -If the association’s objects and purposes are not shown in the rules, a full copy must be attached	     	
 If the association previously operated under the model rules and has adopted a new set of rules, place an X here.
		
Please attach        -A full, updated copy of the rules
		
and tick box:         -A completed constitution rules/checklist
		
                                -If the association’s objects and purposes are not shown in the rules, a full copy must be attached
		
If the association has now adopted the model rules in their entirety in place of a set of previous rules, place an X here.
Please attach:      -A full copy of the objects and purposes (it is not necessary to attach a copy of the model rules)

		
If the association has altered its objects and purposes, without altering its rules, place an X here.
		
Please attach       -A full, updated copy of the objects and purposes
		
and tick box:        -A full copy of the rules
		
                               -Completed constitution/rules checklist            		

STATEMENT BY COMMITTEE MEMBERS (must be signed by two current committee members)	

As a current member of this association, I confirm that the particulars shown on this form and the attached documents are true and correct, and that the special resolution passed by the members to make the amendments identified above met the requirements of S 70 of the Associations Incorporation Act 1991.  I have read the Privacy statement and important information on the front of this form.	

Signature:         
                                                                                            
Name:         
    
Position: 
                                                                                                                                                      Date:       	/            /	
Signature: 
 
Name:           
  
Position:   
                                                                                                                                  Date:       	/            /	

                          ASSOCIATION CONSTITUTION/RULES CHECKLIST

Under Schedule 1 of the Associations Incorporation Act 1991, matters to be provided for in the rules of the association, other than the model rules should be clearly identified.  

Please indicate where the following matters are addressed within the association’s constitution/rules.  Please note that every criteria listed below is required to be included within the association’s rules and should indicate the specific clause reference.

1. Membership Qualifications	Cla           use N    Clause No. 	
State any qualification that is a prerequisite to being admitted to membership of the association.		
	
2. Fees and Subscriptions	Clause             N   Clause No.	
State the amount of any entrance fee, subscription or other charge payable by members of the association.		
	
3. Members’ Liability	     Clause No. 	
State the liability (if any) of members of the association to contribute towards payment of the debts and liabilities of the association or the costs, charges and expenses of winding-up the association.		
	
4. Discipline	Clause No.	
State - 	a)	The procedure (if any) for disciplining members;		
	b)	The way (if any) in which a member may appeal in respect of any disciplinary action taken against the member; and,		
	c)	The way (if any) in which a member may make representations to, or appear before, the association or its delegate, in relation to any charge made against the member.		
	
5. Committee of the Association	Clause No.	
1)	State the name, constitution and powers of the committee of the association.		
2)	Make provision for the following matters in relation to the committee:		
	a)	The election or appointment of members of the committee;		
	b)	The term of office of members of the committee;		
	c)	Any grounds on which the office of a member of the committee is taken to have become vacant;		
	d)	The manner of filling a casual vacancy in the office of a committee member;		
	e)	The number of members that constitute a quorum at a meeting of the committee; and,		
	f)	The procedure to be followed at a meeting of the committee.		
	
6. General Meetings	Clause No.	
Make provision for the following matters in relation to general meetings of the association:		
	a)	The frequency with which general meetings of the association are to be convened;		
	b)	The way in which general meetings and special meetings of the association are to be convened;		
	c)	The procedure to be followed at a general meeting of the association;		
	d)	The number of members that constitutes a quorum at a general meeting of the association;		
	e)	Whether or not members of the association are entitled to vote by proxy at a general meeting; and,		
	f)	The time within which and the manner in which notices of general meetings and notices of motion are to be given, published or circulated.		
	
7. Financial Year	Clause No.	
State the date when the financial year of the association ends.		
	
8. Funds	Clause No.	
1)	State the source from which the funds of the association are to be or may be derived.		
2)	State the way in which the funds of the association are to be managed and, in particular, the mode of drawing and signing cheques on behalf of the association.		
	
9. Common Seal 	Clause No.	
Provide for the custody and use of the common seal of the association.		
	
10. Custody of Books and Documents	Clause No.	
Make provision for the custody of any books, documents or securities of the association.		
	
11. Inspection of Books and Documents	Clause No.	
Provide for the inspection by members of any books or documents of the association.		

12. Gaming (if association holds a club licence)	Clause No.	
Make provision for amendment of rules if directed by the ACT Gambling and Racing Commission, without a vote by members.