Type of Application
•	New Application		
(If you attended a pre-application meeting or received pre- application written advice- please provide the proposal number)	
Insert Proposal Number to which this application relates (if applicable)

20………………..	

Lease/Site Details Please Print

If more than one lease/site, attach the following details for each lease/site

Block	

Section	
	Unit (if applicable)		
		
Suburb	

District	

Street Number	

Street Name	

Postcode	

Applicant Details Please Print

Surname	
		First Name		
		
Company Name	

Position held in company			Australian Company/Business Number (ACN/ABN)		
		
Postal Address	

Suburb	
		State			Postcode		
				
Phone Number Business Hours			Mobile		
		
EMAIL ADDRESS	
	
Lessee (Property Owners) Details Please Print

1st Lessee’s Details (or Government Land Custodian)

Surname	
		First Name		
		
Company Name	

Position held in company			Australian Company/Business Number (ACN/ABN)		
		
Postal Address	

Suburb	
		State			Postcode		
				
Phone Number Business Hours			Mobile		
		
EMAIL ADDRESS	

2nd Lessee’s Details (or Government Land Custodian)

Surname	
		First Name		
		
Company Name	

Position held in company			Australian Company/Business Number (ACN/ABN)		
		
Postal Address	

Suburb	
		State			Postcode		
				
Phone Number Business Hours			Mobile		
		
EMAIL ADDRESS	

All lessees must sign authorising the lodgement of this development application. In doing so the lessee gives authority to the applicant to negotiate any dealings in relation to the application through to its determination.  If there are more than two lessees please ensure that the details and authorisation are attached to the application.

Notice of Decision and Plans

Unless otherwise specified your notice of decision and/or plans will be returned via email

•	EMAIL		•	POST TO ME		•	HOLD FOR COLLECTION	

Fully Describe Your Proposal 

EXAMPLE: The consolidation of Blocks X & Y Section Z, Suburb, a variation of the lease to permit 7 residential units, the demolition of two detached houses and the erection of one and two storey buildings comprising of 7 residential units

	

	

	

	

	

Use of the Land 

Describe the proposed use of the land or the proposed use of a building or structure on the land. Example: Residential use for a maximum of 7 residential units

Is the Use consistent with the current Crown lease?
	•	YES 	•	NO	

Assessment Track, Zone, Development/Precinct Code

Please indicate which assessment track applies to this development application

•	MERIT		•	IMPACT		

NOTE: The Planning and Land Authority may refuse to accept a development application made in an incorrect assessment track.  If the Planning and Land Authority assesses an application made in the incorrect assessment track it must refuse the application (S.114 (3))

Please specify which Zone applies to this application: 				

Please specify which development/precinct code applies to this application:	

Type of Development

Please indicate which type of development applies to this development application

•	Multiple Dwelling

	•	New Development
       Number of new dwellings to be constructed  ______
       Total Number of Dwellings                             ______
•	Additions/Alternations to existing
•	Outbuildings (carports, garages, pergolas etc)
	
•	Mixed Use
Combined non-residential & residential developments	•	New Building
       Number of non-residential Units     ______
       Number of residential dwellings      ______
       Total number of Units                      ______
•	Additions/Alterations to existing
	
•	Non-Residential
Including commercial and industrial
	•	New Building
•	Addition/Alteration to existing
	
•	Lease Variation	•	Clause Changes
•	Consolidation
•	Subdivision
•	Encroachment
•	Other (please specify) _________________________________
	
•	Public Works
	Includes roads, stormwater drainage, parks, electricity, gas, water, sewerage, telecommunications	
•	Home Business
	Additions and alterations associated with application for home business application (Home Business form also to be submitted with this application)	
•	Community Use Includes institutional
	•	Rural	•	Signage
	
•	Habitable Suite
	•	Relocatable Unit	•	Other (please specify) ______________________	

Gross Floor Area (GFA) and Cost of Works

Gross Floor Area Calculation

A  -  Gross Floor Area (existing)		____________ m2

B  -  Gross Floor Area to be demolished		____________ m2

C  -  Gross Floor Area to be added		____________ m2

D  -  Total Gross Floor Area of development (A-B+C)		____________ m2

E -     COST OF WORKS at D (*)   		$ ________________

Other Area Calculation (not already included in the areas provided above)

F  -  Area of other BCA Class 10 structures included in this application
(e.g. metal carport, pergola, deck, verandah)		____________ m²

G  - Parking areas – undercover		____________ m²

H -     COST OF WORKS (F & G)	$ ________________

Cost of Associated Works

I  -  Cost of all associated works such as landscaping	$ _________________

J -    Cost of all public works and/or off site works		$ _________________

K -   TOTAL COST OF WORKS (E+H+I+J)	$__________________

*Cost of works MUST be calculated in accordance with the Building (General) (Cost of Building Work) Determination 2012 (No 1) – this can be located on the Authority website www.actpla.act.gov.au, OR a summary of costs from a bill of quantities prepared by a quantity surveyor supplied with application.

A summary of costs from a bill of quantities MAY be requested for proposals where cost of work is between $0 and $10 million 
A summary of costs from a bill of quantities MUST be provided for \ proposals where cost of work is over $10 million.  

Refer to the Definitions Section of the Territory Plan for a definition of “gross floor area”.

Entity and/or Referral Requirements 

WHERE DA IS FOR A LEASE VARIATION ONLY PLEASE REPOND TO THE HERITAGE QUESTION ONLY

The Territory Plan requires you to consider the following items in relation to Entity requirements when preparing your development application.  If an item is relevant to your proposal you must:

MERIT & IMPACT TRACK APPLICATIONS	•	Seek entity endorsement of your proposal prior to lodgement of your development application and submit this with your development application OR 
•	Provide documentation with your application that demonstrates your proposal addresses entity requirements so it can be referred to the relevant entity by the Authority	

DEMOLITION	•	RELEVANT
•	Entity Endorsement provided
•	Required documentation provided for referral to Entity
	•	NOT RELEVANT	

HERITAGE	•	RELEVANT
•	Entity Endorsement provided
•	Required documentation provided for referral to Entity
	•	NOT RELEVANT	

TREES	•	RELEVANT
•	Entity Endorsement provided
•	Required documentation provided for referral to Entity
	•	NOT RELEVANT	
HAZARDOUS MATERIALS	•	RELEVANT
•	Entity Endorsement provided
•	Required documentation provided for referral to Entity
	•	NOT RELEVANT	
CONTAMINATION	•	RELEVANT
•	Entity Endorsement provided
•	Required documentation provided for referral to Entity
	•	NOT RELEVANT	

EROSION & SEDIMENT CONTROL
For sites less than 0.3 of a hectare
	•	RELEVANT
•	Entity Endorsement provided
•	Required documentation provided for referral to Entity

NOTE:
For works such as class 10 structures, additions and alterations, and backyard swimming pools - a note on the plan that "the development will comply with the ACT Environment Protection Authority, Environment Protection Guidelines for Construction and Land Development in the ACT, August 2007" is required. In circumstances where there is a reasonable risk that soil from the required earth works in the front of the block will impact on the stormwater system because the block slopes 
towards the street a separate Erosion & Sediment Control Plan will be required.
	•	NOT RELEVANT	

EROSION & SEDIMENT CONTROL
For sites greater than 0.3 of a hectare	•	RELEVANT
•	Entity Endorsement provided
•	Required documentation provided for referral to Entity	•	NOT RELEVANT	

WASTE MANAGEMENT 
	•	RELEVANT
•	Entity Endorsement provided
•	Required documentation provided for referral to Entity 
	•	NOT RELEVANT	

SERVICING & SITE MANAGEMENT	•	RELEVANT
•	Entity Endorsement provided
•	Required documentation provided for referral to Entity
	•	NOT RELEVANT	

UTILITIES	•	RELEVANT (please tick relevant entities)
•	Water
•	Electricity
•	Sewerage
•	Gas
•	Stormwater 
•	Entity Endorsements provided
•	Required documentation provided for referral to Entity/s 
	•	NOT RELEVANT	
VERGE CROSSOVERS	•	RELEVANT
•	Entity Endorsement provided
•	Required documentation provided for referral to Entity

Applies to development applications for multi unit housing in the RZ3 – Urban and RZ4 – Medium Density Zones in Inner North Canberra and the Gungahlin District.	•	NOT RELEVANT	

Information Requirements for Development Applications (Non Referral Matters) 
Not required for applications for Lease Variations Only – PLEASE GO TO PAGE 12 FOR LEASE VARIATION
      DOCUMENTATION REQUIREMENTS

The Territory Plan also requires you to consider the following items when preparing your development application.  If an item is relevant to your proposal you must provide documentation that demonstrates how your proposal complies with the requirements of the Territory Plan.

SUBDIVISION
(Residential Zones)
	•	RELEVANT
•	Required documentation provided 
	•	NOT RELEVANT	
NATIONAL CAPITAL PLAN	•	RELEVANT
•	Required documentation provided 
	•	NOT RELEVANT	
CRIME PREVENTION THROUGH ENVIRONMENTAL DESIGN	•	RELEVANT
•	Required documentation provided 
	•	NOT RELEVANT	
ACCESS & MOBILITY	•	RELEVANT
•	Required documentation provided 
	•	NOT RELEVANT	
TRAFFIC GENERATION	•	RELEVANT
•	Required documentation provided 
	•	NOT RELEVANT	
PARKING (CAR)	•	RELEVANT
•	Required documentation provided 
	•	NOT RELEVANT	
PARKING(BICYCLE)	•	RELEVANT
•	Required documentation provided 
	•	NOT RELEVANT	
SIGNS	•	RELEVANT
Required documentation provided 	•	NOT RELEVANT	

NEIGHBOURGHOOD PLANS	•	RELEVANT
•	Required documentation provided 
	•	NOT RELEVANT	
WATER SENSITIVE URBAN DESIGN (Mains Water Consumption)
	•	RELEVANT
•	Required documentation provided 
	•	NOT RELEVANT	
WATER SENSITIVE URBAN DESIGN
(Stormwater Quality)
	•	RELEVANT
•	Required documentation provided 
	•	NOT RELEVANT	
WATER SENSITIVE URBAN DESIGN
(Stormwater Quantity)
	•	RELEVANT
•	Required documentation provided 
	•	NOT RELEVANT	

Driveways (for works on verge only)

For proposals that include construction or modification of driveway/s please indicate works to be undertaken:	
•	Not applicable	•	Construction of additional entrance	
•	Relocation of existing entrance	•	Construction other than plain concrete	
•	Construction of new driveway	•	Other (please specify) ____________________	

PLEASE NOTE: For proposals that include construction or modification of a driveway this form MUST be signed by the land custodian (Government Land Custodian - Asset Acceptance) as the works will be undertaken on unleased land EXCEPT FOR DUAL OCCUPANCY DEVELOPMENT PROPOSALS.

Survey Requirements - S.139 (2)(i) - P & D Act 2007

If this application is for approval of a development that requires construction work to be carried out on land that has previously been developed and is not leased for rural purposes a survey certificate for the land where the development is to be carried out prepared and signed by a registered surveyor must accompany this application (unless exempt by Regulation 25 of Planning and Development Regulations 2008).

Have you provided a survey certificate with this application?		•	NOT RELEVANT
•	EXEMPT
•	YES	

Development Applications For Development Undertaken Without Approval – S.205 - P & D Act 2007

Is this application for development undertaken without approval?
	•	NO
•	YES	

If YES – Plans of the development signed by a registered surveyor confirming the location and dimensions of the development must be submitted with this application.

Conflict of Interest Declaration

Does the applicant or lessee have any association with Planning and Land Authority staff?	•	NO
•	YES	
If YES - please provide details:	

NOTE: There are penalties for deliberately giving false and misleading information. The Planning and Land Authority or Minister may revoke an approval if satisfied that the approval was obtained by fraud or misrepresentation.

Exclusion from Public Inspection

In accordance with the requirements of Sections 28 and 30 of the Planning and Development Act 2007 the Planning and Land Authority must make the details and associated documents relevant to a development application available for public inspection.

If you wish to apply to have all or part of this development application excluded from public inspection you must meet the requirements of Section 411(5) or 412(1) of the Planning and Development Act 2007.

Exclusion from Public Inspection Requested	•	YES
•	NO	
		
If Yes – please indicate under which section of 
Planning & Development Act 2007	•	S.411(5)  Restriction on Public Availability
•	*S.412(1) Restriction on Public Availability 
                     SECURITY

Please specify the information to be excluded from public inspection and provide reasons for exclusion:

* if exclusion is requested under Section 412(1) a letter, signed by a justice Minister, certifying this request satisfies the requirements Planning and Development Act 2007 must accompany this application.

Other Development Application Requirements

LODGEMENT & PAYMENT

A valid development application comprises of a completed development application form accompanied by all of the required information or documents that address the relevant rules and/or relevant criteria for it to be considered for approval.

Proposals in the Merit track have the option to comply with the rules or criteria, unless the rule is mandatory.  Where it is proposed to meet the criteria, the onus is on the applicant to demonstrate, by supporting plans and written documentation, that the proposed development satisfies the criteria and therefore the intent of the element. 

Proposals in the Impact track also have the option to justify any non-compliance with the rules and the criteria, unless the rule is mandatory.  Where it is proposed to not meet the rules and the criteria, the onus is on the applicant to justify the non-compliance by demonstrating that the proposed development is consistent with the relevant principles of the Statement of Strategic Directions.  Supporting plans and written documentation, providing consideration of the relevant Intents of the Code and the Zone objectives, are to accompany the development application. 

Once a development application is received, the documentation will be checked to ensure it meets the standard for lodgment.  If the documentation provided is acceptable, you will receive written confirmation the application is ready for lodgment and a request for the payment of the application fees. A development application is not lodged until full payment of fees is made.

If the DA documentation is not acceptable for lodgment, you will receive written advice detailing the additional information required and/or any other issues with your application. Once these things are provided the Authority will recommence the documentation check and fee payment process outlined above.

DOCUMENTATION AND PLANS

All required documentation must be provided in an electronic format on compact disc/DVD and meet the following requirements (DA form to be submitted in hardcopy if lodged over the counter)

•	Each document must be saved as a PDF and named in accordance with the naming convention as detailed on the Planning and Land Authority website. 
•	All plans must be to scale.
•	All plans must be rotated to the correct orientation i.e. they are the right way up when opened
•	All plans are to be clear and concise and generally consistent with Australian Standard 1100.301 - 1985 and Australian Standard 1100.301 supplementary - as updated from time to time.
•	The proposal number included in the naming convention is unique to the application and provided by the 
Planning and Land Authority. If you have already had dealings with the Authority about your proposal through a pre-application meeting or have requested and received pre application advice, you would already have a proposal number allocated for your development application. If you have not been allocated a proposal number, leave this number out of the file name. 
•	The documentation provided on CD/DVD either over the counter or via an electronic lodgment process (email or internet) will be considered to be the relevant documentation associated with this application.

HARDCOPY DOCUMENTATION REQUIREMENTS

In addition to DA documentation being provided on compact disc/DVD a hard copy must also be provided for the following:
•	Any report required as part of an application over 20 pages in length
•	ALL development applications that will be assessed in the IMPACT assessment track
•	Development applications for:
o	a residential building intended to be higher than 3 storeys and consisting of more than 50 units
o	a building where the total floor space of which is intended to be more than 7000m2
o	a building or structure intended to be higher than 25m
o	an application to change a concessional lease into a lease that is not concessional

Changes to a Unit Development

Your building work may have an effect on the Unit Entitlements of the Units Plan. You may require a statement from a certified valuer as to this effect. For further information please contact the Authority.

Applicant and Lessee Declaration

I/we the undersigned, hereby apply for approval to carry out the development described on the land specified in this application;

I/we declare that this application is accompanied by all of the required information or documents that address the relevant rules and/or relevant criteria for it to be considered for approval;

I/we understand that the information submitted with this application form will undergo a documentation check prior to the payment of fees and formal lodgement of the application.  Further information may be required prior to the acceptance of the development application by the Planning and Land Authority;

I /we understand that this application will be considered lodged once the relevant application fees have been paid;

I/we understand that if during the assessment of this application it is found to have been submitted in the incorrect assessment track the application will be refused and I/we will not be entitled to a refund or transfer of fees;

I/we understand that the documentation provided on CD/DVD or via the electronic lodgement process will be considered to be the relevant documentation associated with this application.  All development application documentation will be made available for public inspection including via the Internet unless exclusion has been approved;

If the time for deciding the application (prescribed period) has ended and a decision has not been reached I/we understand that the application will be deemed refused and the Planning and Land Authority will not provide written advice of this decision.  I/we also understand that the Planning and Land Authority is able to still consider the application and make a decision after the expiration of the prescribed period;

I/we hereby authorise the Planning and Land Authority its servants and agents to erect sign/s on the subject property(s) as required;

I/we hereby authorise ACT Government officers to access the subject property(s) for the purpose of evaluating the proposal (including the inspection of driveways and trees);

I/we the undersigned (lessee) appoint the applicant whose signature appears below to act on my/our behalf in relation to this Development Application. This authorises the applicant to pay all application fees, bonds and securities, liaise with the Planning and Land Authority when required, alter, amend or provide further information as necessary and receive any communications relating to this Development Application;

I understand that costs associated with the relocation of any engineering services (light poles, storm water, sumps etc) will be at my expense and that I will indemnify the ACT Government, its servants and agents against any claims arising during the relocation of these services;

I understand that construction of any driveway associated with this application may not commence until the contractor has received endorsement by the relevant government entity;

I understand that a Certificate of Design Acceptance and a Road Opening Permit and Temporary Management Plan must be obtained from the relevant government agencies prior to the start of construction works;

I/we declare that all the information given on this form and its attachments is true and complete;

If signing on behalf of a company, organisation or Government agency: -

I/we the undersigned, declare I/we have the appropriate delegation or authority to sign on behalf of the company, organisation or Government agency.

Applicant Signature (s)	
	Date		
				
1st Lessee’s Signature	
	Date		
				
2nd Lessee’s Signature	
	Date		
				
Govt Land Custodian Signature 
(unleased land only)	

	Date		
				
Delegate of Planning and Land Authority 
(unleased land only)	

	Date		

Privacy Notice
The personal information on this form is being collected to enable processing of your application. Collection of personal information is authorised by Chapters 7, 8 and 9 of the Planning and Development Act 2007. The information that you provide may be disclosed to the ACT Revenue Office and the Registrar-General’s Office. The information may be accessed by other government agencies, ACTEWAGL, ACTEW Corporation and other commercial organisations interested in development and building information. The Planning and Development Act 2007 requires the details of applications, decisions and orders to be kept on a register and made available for public inspection. Information and documentation relevant to a development application may be made available via the Internet.

Does the Commonwealth Environment Protection and Biodiversity Conservation Act 1999 (EPBC) affect your proposal
The EPBC came into operation on 16 July 2000. It establishes an environmental assessment and approval system that is separate and distinct from the ACT system. It does not affect the validity of ACT development assessment and approval processes, but may affect the assessment track. The ACT cannot provide preliminary advice on whether a proposal falls within the definition of a controlled action, or requires referral to the Commonwealth. You should consult with the Commonwealth to determine if your proposal is a controlled action before seeking any approvals under the Planning and Development Act 2007. For information about the EPBC, including the referral process and when a referral should be made, contact: the Department of the Environment, Water, Heritage and the Arts, GPO Box 787, CANBERRA ACT 2601 Telephone: 62741111.
________________________________________________________________________________________________________________
Contact Details:
Environment and Sustainable Development Directorate
Customer Service Centre
GPO Box 1908, Canberra City 2601
16 Challis Street, Dickson ACT 2602
Business Hours: 8.30am to 4.30pm weekdays (excluding Public Holidays)
Phone: (02) 6207 1923			Fax: (02) 6207 1925
TTY: (02) 6207 2622
Email: actpla.customer.services@act.gov.au			Website: www.actpla.act.gov.au

DOCUMENTATION REQUIREMENTS`
RESIDENTIAL ZONES - MULTI UNIT DEVELOPMENT HOUSING CODE

Key:

•	Required
 w   Required if relevant
   􀃅   May be requested as 
         further information 
	
Dual Occupancy	Multi Unit Housing Other than 
Dual Occupancy	Additions & Alterations and Class 10 Structures	Mixed Use	Habitable Suites & Relocatable Units	Community Facility	Public Works	Signs	Lease variation Only	
Site Plan	•		•		•		•		•		•		•		•			
Area Plan - showing proposed gross floor area (GFA) calculations	•		•			•			w			w	
Floor Plan 
For Public Register & notification 
No internal layout shown for residential units 	•		•		•		•		•						
Floor Plan 
For assessment purposes	•		•		•		•		•		•		w	w		
Elevations	•		•		•		•		•		•		•		•			
Composite Streetscape Elevation		•			•							
Sections	•		•		•		•		•		•		•		•			
Erosion and Sediment Control Plan or notation on plan stating development complies with EPA requirements	•		•		•		•		•		•					
Colour Sample Schedule 
For Additions and Alterations only	•		•		•		•		•		􀃅	􀃅	􀃅		
Demolition Plan (if relevant)	w	w	w	w		w	w			
Shadow Diagram	􀃅	•		􀃅	􀃅						
Statement Against Relevant Criteria 
Required for Merit and Impact Track DAs
	•		•		•		•		•		•		•		•		•		
Site Analysis	•		•									
Survey Certificate
Required unless exempt by P&D 
Regulation 25	•		•		•		•		•		•		•		•			
Landscape Plan	•		•			•			􀃅	􀃅	􀃅		
Relevant Entity Advice
Optional for DAs to be assessed in Merit or Impact tracks	w	w	w	w		w	w	w	w	
Documentation to satisfy relevant entity referral and non referral requirements as required by the Territory Plan 	w	w	w	w		w	w	w	w	
Driveway Plan - for works on verge only
Required if new or modified driveway is proposed	w		•			w					
Tree Management Plan	w	w	w	w	w	w	w	w		
Landscape Management & Protection Plan	w	w	w	w		w				
Waste Management Plans	w	w	w	w	w	w	w		w	
Completed Environmental Impact Statement				w		w	w		w	
Bill of Quantities – Summary of Costs
Prepared by Quantity Surveyor
May be required for projects $0 - $10 million
Must be provided for projects over $10	􀃅	􀃅	􀃅	􀃅	􀃅	􀃅	􀃅			

Key:
•	Required
 w   Required if relevant
   􀃅   May be requested as 
         further information 
        (for merit & impact track assessable DAs
           only)	
Dual Occupancy	Multi Unit Housing Other than 
Dual Occupancy	Additions & Alterations and Class 10 Structures	Mixed Use	Habitable Suites & Relocatable Units	Community Facility	Public Works	Signs	Lease variation Only	
For Lease Variations In Units Plans
•	Letter detailing change to schedule of Unit Entitlements prepared by Valuer
•	Change to schedule of Unit Entitlements (Form 2 – Units Plan)
•	Evidence of unanimous resolution by owners’ corporations 	w	w		w		w			w	
Full Valuation Report	w	w		w		w			w	
Valuation Certificate 
(for public register)	w	w		w		w			w	
Lease Variation Charge Estimate									w	
List of Interested Parties including all names and addresses or Statement advising no interested parties (includes mortgagee, sub-lessees etc)	w	w		w		w			•		
Drawings or Documents to support proposed lease use (where required)	w	w		w		w			•		
Parking Plan 									•		
Draft Survey Plan 
(for subdivision or consolidation only)	w	w		w		w			w	

ADDITIONAL DOCUMENTATION REQUIREMENTS 

Development Applications that will be assessed in the IMPACT TRACK must include:

•	a completed/final Environmental Impact Statement (EIS) including letter of completion from the Minister for Planning; OR
•	a signed letter from a delegate of the Minister for an exemption from requiring an EIS under s211 of the Planning and Development Act 2007.

Development Applications for Lease Variations ONLY must include documentation that:

•	shows the existing and proposed parking spaces on/adjacent the site, demonstrating how the parking generated by the development on the site meets the Parking and Vehicular Access General Code.
•	indicates how the lease variation will potentially impact on parking and traffic generation 
(Note:  it may be necessary to prepare a traffic and parking assessment prepared by a suitably qualified person); and
•	indicates how the additional uses will potentially impact on the surrounding sites, including noise and waste.

Development Applications for Lease Variations in Units Plans must include a certificate under the corporation’s seal confirming that:

•	all members of the owners corporation have been given notice of the proposed application; and
•	the application has been authorised by unopposed resolution

Development Applications for Relocatable Units must also include a statutory declaration stating that:

•	while the relocatable unit is occupied as a separate domicile it will be occupied only by a person who is providing care to, or receiving care from, an occupant of the main dwelling for reasons of infirmity (due to age) or disability; and
•	a description of how the relocatable unit will be removed and the site reinstated when it is no longer required.

Development Applications for Habitable Suites must also include a statutory declaration stating that:

•	while the habitable suite unit is occupied as a separate domicile it will be occupied only by a person who is providing care to, or receiving care from, an occupant of the main dwelling for reasons of infirmity (due to age) or disability; and
•	a conversion plan indicating how the additions or conversions will revert to being part of the main dwelling when the habitable suite is no longer required.

DOCUMENTATION REQUIREMENTS – DEFINITIONS & CHECKLIST	
			
Submission Requirement	Required Information		
Statement Against Relevant Criteria
MERIT & IMPACT TRACK ONLY	Preferred Format:
	A4 black and white
Merit
•	Where it is proposed to meet a criteria rather than a rule the applicant is to provide a written statement demonstrating that the proposed development satisfies the criteria and therefore the intent of the element
Impact
•	Where it is proposed to meet a criteria rather than a rule the applicant is to provide a written statement demonstrating that the proposed development satisfies the criteria and therefore the intent of the element
•	Where a proposal does not meet the rules or the criteria the applicant to provide a written statement justifying the non-compliance and demonstrating that the proposed development is consistent with the relevant principals of the Statement of Strategic Directions
	•	Supplied
•	Not required
•	Office Use	
Site Plan
	Preferred Format:
	A3 (A1 for large or complex proposals) black and white
1:200
250mm for urban areas, as appropriate for other areas
Australian Height Datum (AHD)
•	Location and identification of existing structures and trees - tree canopies to be shown to scale
•	Boundaries of the site with bearings and distances
•	Location of proposed buildings and structures with dimensions to block boundaries
•	Schedule of gross floor areas for the proposal including existing structures
•	Existing contours from site survey of the site and adjoining verge
•	All easements on the land
•	Driveway verge crossing details
•	Where they can be reasonably determined, all existing reticulated services and associated infrastructure on the site
•	Street trees, foot paths, kerbs, storm water pits, street lighting and other public assets in the verge adjacent to the site
•	The drip line of any street tree where a proposed driveway verge crossing encroaches within that drip line
•	All proposed signs
	•	Supplied
•	Not required
•	Office Use	
Floor Plan(s)
For assessment purposes
	Preferred Format:
	A3 (A1 for large or complex proposals) black and white
1:100
•	A plan for each floor including any trafficable  subfloor areas
•	Dimensions
•	Key to sections cross referenced to relevant drawing and sheet number
•	Finished floor levels related to Australian Height Datum
•	Schedule of gross floor area for each floor
•	Identification of all adaptable dwellings
•	For proposals involving alterations or additions to an existing 
•	building, identification of the existing building
•	Identification of all rooms (existing and proposed)
	•	Supplied
•	Not required
•	Office Use	
Floor Plan(s)
For public register and notification purposes	Preferred Format:
	A3 (A1 for large or complex proposals) black and white
1:100
As above with the following exceptions -
•	Floor plan is not to show interior layout of residential development
•	All windows and doors to be clearly marked to enable identification of the use of the room/space to which they relate or an indication on the floor plan as to what the space will be used for e.g. bedrooms, living area, car accommodation
	•	Supplied
•	Not required
•	Office Use	

Submission Requirement	Required Information		
Elevations
	Preferred Format:
	A3 (A1 for large or complex proposals) black and white
1:100
•	Dimensioned heights including overall heights · 
•	All proposed signs
•	Proposed external materials referenced to Colour Sample Schedule
	•	Supplied
•	Not required
•	Office Use	
Area Plan 
(of all levels)	Preferred Format:
	A3
1:200
•	Plan/s to show the proposed Gross Floor Area (GFA) calculations and the areas that have been included in GFA calculations to be highlighted	•	Supplied
•	Not required
•	Office Use	
Section(s)
	Preferred Format:
	A3 (A1 for large or complex proposals) black and white
1:100
•	Finished floor levels and ceiling levels
•	Natural and finished ground levels related to Australian Height Datum
•	Floor to ceiling heights
•	Side and rear building envelopes 
•	Long section of any proposed basement ramp showing gradients
•	Section of any sub floor areas
	•	Supplied
•	Not required
•	Office Use	
Driveway Plan
	Preferred Format:
	A3 (portrait) black and white
1:200
•	Existing ground levels and the datum mark used to obtaining levels
•	Type of kerb & gutter i.e. layback or vertical
•	Existing or intended footpaths & their alignment
•	Kerb levels at each corner of the driveway
•	Levels of each side of the driveway 2m behind the kerb and property boundary
•	Longitudinal sections
•	Location & surface levels of proposed garage and/or carport and dwelling
•	Long sections
•	Distance from kerb line to garage or carport, kerb line to property boundary, changes to levels along each side of the proposed driveway at all changes of grade and at start, midpoint and finish of all vertical curves
•	Driveway to be outside tree canopy (for both leased land & verge) & anticipated mature canopy, 1.2 metres clear of sumps and services, 1.5 metres clear of transformers, 6 metres clear of tangent point on corner block
•	Proposed uphill grade to be less than 17% & downhill grade less than 12% on verge & at right angle to kerb line (max 1:10 deviation)
	•	Supplied
•	Not required
•	Office Use	
Colour Sample Schedule
	Preferred Format:
	A4, A3, colour
•	Proposed external material colour schedule referenced to their location and use (e.g., roofing, windows, exterior walls) on elevations 
•	Schedule to identify names, codes and brands of exterior colours for materials 
	•	Supplied
•	Not required
•	Office Use	
Demolition Plan
	Preferred Format:
	A3 (A1 for large or complex proposals) black & white
1:200
•	Identification of all buildings and structures proposed to be demolished
	•	Supplied
•	Not required
•	Office Use	
Erosion & Sediment Control Plan
	Preferred Format:
	A3 (A1 for large or complex proposals) black and white
•	Prepared in accordance with ACT Environment Protection Authority, Environment Protection Guidelines for Construction and Land Development in the ACT
	•	Supplied
•	Not required
•	Office Use	
Survey Certificate
(as required by Section 139 (i) Planning & Development Act 2007)	Preferred Format:
	A3 (A1 for large or complex proposals) black and white
1:200
250mm for urban areas, as appropriate for other areas
Australian Height Datum (AHD)
•	The boundaries of the site with bearings and distances
•	The location of each building and structure on the site
•	Existing contours of the site and adjoining verge
•	Dimensions of the development
•	Prepared and signed by registered Surveyor
	•	Supplied
•	Not required
•	Office Use	

Submission Requirement	Required Information		
Composite Streetscape Elevation
	Preferred Format:
:	A3 (A1 for large or complex proposals) black and white
1:200
Prepared & certified by a suitably qualified person
Multi-Unit housing (other than Dual Occupancy), Commercial, Industrial and Institutional developments
•	Elevation plan to include elevations of adjoining properties to the extent necessary to illustrate the relationship of the proposal to the existing streetscape.
	•	Supplied
•	Not required
•	Office Use	
Landscape Plan
	Preferred Format:
	A3 (A1 for large or complex proposals) black and white
1:200
Proposed landscaping plan to include:
•	Proposed planting details, including plant species and common name, total number of each species of plant proposed and planting (pot) size to be nominated on the plan
•	Trees on the site proposed to be retained
•	Proposed landscaping
•	Tree protection zones for all protected trees affecting the site, accurately shown (including tree protection zones of trees on adjacent or adjoining blocks)
•	For proposals in heritage areas and redevelopment in established areas an evaluation of all existing trees to be provided.
•	Existing and proposed contours
•	Retaining structures boundary treatments including courtyard walls and fences
•	Surface treatments showing pervious and impervious surfaces
•	Surface storm water management including drainage and taps
•	Areas to be irrigated including type of system
•	The area of private open space to be provided
•	The percentage of private open space to be retained as planting
	•	Supplied
•	Not required
•	Office Use	
Tree Management Plan
	Preferred Format:
	A4, black and white
1:200
•	Prepared in accordance with Department of Territory and Municipal Services Guidelines for Preparing a Tree Management Plan

Each development site that contains a protected tree will require a Tree Management Plan (TMP) to be submitted with the DA.  Protected trees can also be on the neighbouring blocks and public land and must be included as part of the TMP where any part of the tree protection zone falls across the development site.
	•	Supplied
•	Not required
•	Office Use	
Shadow Diagram(s)
	Preferred Format:
	A3 (A1 for large or complex proposals) black and white
1:100
•	Existing contours (as per site plan)
•	Natural & finished ground levels related to Australian Height Datum
•	The location of proposed buildings and structures
•	Shadows cast by proposed buildings, retained buildings, existing fences and proposed fences at 9am, noon and 3pm on 21 June (Winter solstice)
•	The location of all buildings and private open space on adjoining or adjacent blocks that are affected by those shadows
•	Elevations of buildings on adjoining or adjacent blocks that contain windows to habitable rooms affected by shadows cast. Where possible the type of habitable room affected should be indicated (e.g. bedroom, dining room)
	•	Supplied
•	Not required
•	Office Use	
Landscape Management and Protection Plan	Preferred Format:
	A3 black and white
1:200
•	Location and species of existing trees in the verge areas, including height, girth, drip area and condition
•	The method proposed to allow through pedestrian access to continue within the verge during construction on the site
•	Tree protection measures, including fencing proposed to protect verge areas from access and damage during construction
•	Location of driveway across verge and existing services such as grates, hydrants, road signs, bus stops, footpaths, etc.
•	References to verge above will also apply to other surrounding Territory Land (such as laneways, parks, open space) that may be affected by the development
	•	Supplied
•	Not required
•	Office Use	

Submission Requirement	Required Information		
Waste Management Plan
Including Spoil Management Plan where relevant	Preferred Format:

	The relevant form from the Development Control Code for Best Practice Waste Management in the ACT

•	These forms are available from the Planning and Land Authority or from the ACT NOWaste website at www.nowaste.act.gov.au 
	•	Supplied
•	Not required
•	Office Use	
Site Analysis Plan	Preferred Format:
	A3 (A1 for large or complex proposals) black and white
1:100
Site analysis plan must demonstrate that site layout and building design:
a) Compliments:
•	existing or future planned built form, in terms of scale, character and massing, in the locality
•	landscape character, achieved through attention to silhouette, pattern, texture and colour
•	residential identity
•	streetscape character and functions
•	existing important site features
•	heritage places AND
b) Integrates with the surrounding environment through:
•	adequate pedestrian, cycle and vehicle links to street and open space networks
•	dwellings face the street and public open spaces
•	clear definition of the public and private realm	•	Supplied
•	Not required
•	Office Use	
List of Interested Parties	Preferred Format:
	A4 black and white
•	List of names and addresses of all persons having a registered estate or interest (e.g. mortgagees, sub lessees) in the property
	•	Supplied
•	Not required
•	Office Use	
Bill of Quantities
Summary of Costs	Preferred Format:
	A4 black and white
A Bill of Quantities is prepared by a quantity surveyor and itemises the quantities of materials and labour in a construction project including costs of all public works, offsite works and other associated works such as landscaping.
A bill of quantities summary of costs MAY be requested for proposals where cost of work is between $0 and $10 million 
A bill of quantities summary of costs MUST be provided for \ proposals where cost of work is over $10 million.  	•	Supplied
•	Not required
•	Office Use
	
Parking Plan
Lease Variations Only	Preferred Format	A3
Required for Lease Variation Applications Only
Must include:
•	A plan showing the existing and proposed parking spaces on/adjacent the site, demonstrating how the parking generated by the development on the site meets the Parking and Vehicular Access General Code	•	Supplied
•	Not required
•	Office Use
	
Lease Variation Charge Estimate	Preferred Format:
	A4 portrait, black and white
Required for proposals for a variation to a Crown lease where section 276D of the Planning and Development Act 2007 applies
Must identify the applicable schedule(s), the rate applied and the total estimated charge.	•	Supplied
•	Not required
•	Office Use	
Valuation Certificate 
(will be made available on Public Register)	Preferred Format:
	A4 portrait, black and white
Required for proposals for a variation to a Crown lease where section 277 of the Planning and Development Act 2007 applies
Prepared by an accredited valuer
•	A summary of the related valuation report giving V1 and V2 values
•	Must have been prepared less than 6 months before the date an application is lodged	•	Supplied
•	Not required
•	Office Use	
Valuation Report
	Preferred Format:
	A4 portrait, black and white
Required for proposals for a variation to a Crown lease where section 277 of the Planning and Development Act 2007 applies
Prepared by an accredited valuer
•	Clear details of any variation of lease sought and a full assessment of V1 and V2 values under the relevant sections of the Planning and Development Act 2007
•	Must have been prepared less than six months before the date an application is lodged
Valuation assessments must include all relevant information utilised in the valuation assessment and full disclosure of all matters that may affect the assessment, market evidence, supporting valuation rationale and market commentary (as considered necessary by the Planning and Land Authority), professionally drawn plans, specifications and associated costings. (The accuracy of costing may need to be verified by a relevant professional)	•	Supplied
•	Not required
•	Office Use	

VALUATION REPORT NOTES:

1.	The Planning and Land Authority may refuse to accept the valuation assessment if insufficient details, evidence or other required valuation material to allow proper assessment of V1 and V2 values have not been provided, or if API Professional Practice Standards have not been adhered to.
2.	The Planning and Land Authority may also request clearer definition or further valuation evidence, rationale, costings or other information, if it is considered necessary to properly determine a lease variation charge.
3.	Should conditions of approval or any other matters materially affect the original assessment, the Planning and Land Authority may require the valuation to be resubmitted after the relevant valuer is advised of any new or changed conditions or circumstances.

Guidelines for Valuation Reports  - Valuation reports are to be full speaking valuations presented under the following headings:

HEADING	
DESCRIPTION	

1.	Date of Inspection	

2.	Date of lease variation approval	

3.	Date of valuation	

4.	Details of current Crown lease 	
Commencement date, lease term, rental, lease purpose, gross floor area, car parking requirements and site area	

5.	Town planning	
Current land use policy

6.	Proposed lease variation	
Details of proposed changes to the purpose clause, details of proposed additional development rights	

7.	Statutory valuations - 	
Current average unimproved value for rating	

8.	Services and amenities	

9.	Location and access	

10.	Property description - 	
Land, structures, car parking

11.	Tenancies - 	
Current tenancy schedule	

12.	Contamination	

13.	Valuation basis	

14.	Reference to the appropriate section in the Planning and Development Act 2007	

15.	Valuation approach V1 and V2 	
Methodology, most appropriate method direct comparison capitalisation of income hypothetical development, brief market commentary, sales evidence, rental evidence, outgoings, reconciliation, capitalisation rate evidence of market yields, cost of works as condition of variation Valuations - calculations V1and V2

	

Note: Valuation Certificates and Valuation Reports must be prepared less than six months before the date the application is lodged