Australian Capital Territory
Territory Records (Records Disposal Schedule – Environmental Management Records) Approval 2005 (No 1)
Notifiable instrument NI2005—95
made under the
Territory Records Act 2002, s 19 (Approval of schedules for the disposal of records)

1.	Name of Instrument
This instrument is the Territory Records (Records Disposal Schedule – Environmental Management Records) Approval 2005 (No 1)
2.	Approval
I approve the Records Disposal Schedule – Environmental Management Records.
3.	Commencement
This instrument commences on the day after notification.

David Wardle
Director of Territory Records
23 February 2005

Records Disposal Schedule
Environmental Management Records 

INTRODUCTION
Purpose
Scope
Authority
Structure and relationship to the Territory Version of Keyword AAA
Territory Version of Keyword AAA
Guidelines for use
Coverage of authority
Format of record
Electronic records
Destruction of records
Updating the Records Disposal Schedule
Assistance in using the Records Disposal Schedule
RELATED LEGISLATION
Definitions
Agency
Appraisal
Business Classification Scheme
Principal Officer
Records
Records of an Agency
Records Disposal Schedule
Records Management Program
Recordkeeping Systems
Scope Note
Sentencing
Territory Archives
BUSINESS CLASSIFICATION SCHEME
ENVIRONMENTAL MANAGEMENT
Advice
Animal Welfare
Appeals (decisions)
Authorisation
Committees
Compliance
Conservation
Contracting Out
Customer Service
Evaluation
Fees and Charges Determination
Grant Funding
Horticultural Services
Implementation
Infringements
Inspections
Liaison
Licensing
Maintenance
Meetings
Notifications
Planning
Policy
Procedures
Registration
Regulation and Monitoring
Reporting
Research
Standards
Tendering
Vegetation Management
RECORDS DISPOSAL SCHEDULE
CLASSES FOR RETENTION AS TERRITORY ARCHIVES

INTRODUCTION
The Records Disposal Schedule - Environmental Management Records is the official authority for the disposal of records relating to Environmental Management function.

It is one of a series of Records Disposal Schedules authorised by the Director of Territory Records in accordance with the provisions of the Territory Records Act 2002. It is to be used in conjunction with the Territory Administrative Records Disposal Schedule (TARDiS). 

Purpose
The purpose of this Records Disposal Schedule is to provide for the authorised disposal of Environmental Management records created or maintained by ACT Government agencies. 

Scope
This Records Disposal Schedule applies to all ACT Government agencies as defined in the Territory Records Act 2002. 

It applies to records in any format, including electronic records. 
Authority
The Director of Territory Records, in consultation with stakeholders and the Territory Records Advisory Council, has approved this Records Disposal Schedule for use. The Schedule does not take effect until is has been incorporated into an agency’s Records Management Program that has been signed off by the Principal Officer of the agency. 

Even so, officers using this Records Disposal Schedule should apply it with caution. They should be aware that the authorisations for disposal are given in terms of the Territory Records Act 2002 only. Officers must not dispose of records in contravention of this Records Disposal Schedule or other requirements. 

This Records Disposal Schedule will remain in force until a new schedule supersedes it or the Director of Territory Records withdraws it from use. 
Structure and relationship to the Territory Version of Keyword AAA
A Records Disposal Schedule generally specifies retention periods. That is, how long records are to be retained by the agency before being destroyed or retained as Territory Archives. 

Retention periods set down in this schedule are minimum periods only and an agency may keep records for a longer period if considered necessary for business requirements. Reasons for longer retention could include legal requirements, administrative need or agency directives. An agency must not dispose of any records where it is aware of possible legal action for which the records may be required as evidence. 
The Records Disposal Schedule – Environmental Management Records has a hierarchical structure that reflects its arrangement according to functions and activities, rather than by subject, and its close relationship to the Territory Version of Keyword AAA. The Records Disposal Schedule is designed to be applicable to all Environmental Management records regardless of titling conventions used, so that records, which have not been titled using the terminology represented by this Records Disposal Schedule, may still be sentenced with relative ease. 

Territory Version of Keyword AAA
The Territory Version of Keyword AAA is the general administrative thesaurus produced by the Territory Records Office. The structure and terms used in this Records Disposal Schedule are closely related to those used in the Territory Version of Keyword AAA, which is based on functional analysis of business activity. This methodology (i.e. the analysis of business activity) produces a hierarchical model of an organisation's business activity. The hierarchical model also represents a classification scheme for the records that documents functions, activities and transactions. 

The disposal actions listed in this Records Disposal Schedule were determined through the process of appraisal in accordance with Territory Records Office Standard for Records Management No.2 - Appraisal. Appraisal is based upon the same type of analysis of business activity employed in the classification scheme used in the Territory Version of Keyword AAA. Essentially, appraisal involves attaching record retention periods and disposal decisions (and even records creation requirements and rules) to the same classification scheme. 

Guidelines for use
Coverage of authority 
The Records Disposal Schedule – Environmental Management Records:
•	is intended to cover most Environmental Management records common to all ACT Government agencies; 
•	is intended to be used in conjunction with TARDiS; 
•	specifies the minimum period records should be kept (retention periods); 
•	specifies whether, upon the expiry of the retention periods, the records may be destroyed or are required as Territory Archives; and 
•	is applicable to records created and maintained in any format, including electronic or formats such as microfiche. 

Layout of the schedule 
This Records Disposal Schedule begins with an introduction incorporating definitions and the business classification scheme. Then each of the functions and activity disposal sets or ‘disposal classes’ relating to the functions are described. These are followed by a composite list of classes designated ‘Retain as Territory Archives’. The functions and activity disposal sets show the following details: 

Function 
This is the broad level business function and is displayed in bold capital letters at the top of each page. It is the highest level in the business classification scheme. It is followed by the scope note, which provides definitions of the function and a collective view of the business activities that make that function unique. 

Activity 
Activities are the processes or operations that make up the business function. They are set in bold and italics below the function statement. This is the second level of the business classification scheme. The scope of the activity encompasses all of the transactions that take place in relation to this activity. Activities can relate to many functions with the scope notes covering all of these relationships (eg the activity
‘Policy’ is linked to all of the functions. However, each function and activity set
represents a unique unit. 

Entry No. 
This is the disposal class number allocated based on the function and activity set and the class number of the record. The barcode is the same as the Entry No. and may be used in an automated recordkeeping system. 

Description of Records 
This is the description of the records documenting the business function, activity and transactions. The descriptions can relate to one record such as a register or a group of records documenting a particular set of transactions. 

Disposal Action 
This is the minimum period a record must be kept for and is the trigger event from which the disposal date can be calculated. 

Format of record
This Records Disposal Schedule is applicable to any record that performs the function prescribed, irrespective of format. Records may include: 
•	cards, 
•	registers, 
•	files, 
•	microfilm, 
•	microfiche, 
•	COM (computer output microfiche), 
•	electronic records, including various electronic media, and 
•	any other formats. 
Electronic records 
Refers to records created, communicated and maintained by means of electronic equipment. Information could be maintained/stored in a number of ways - on the database (the main database or a special archives database); on magnetic media; on optical disks or on separate hardcopy (paper, COM). 

Electronic records must be readily accessible for the length of the specified retention period. Routine treatment (such as wiping, updating, alterations or rerecording) does constitute disposal. 

Destruction of records
When the approved disposal date for the destruction of records has been reached, appropriate arrangements for their destruction should be made. It is the responsibility of each agency to ensure that its records are destroyed in a secure and appropriate manner as indicated in the agency Records Management Program. 

Updating the Records Disposal Schedule
Records Disposal Schedules are reviewed and updated from time to time. For suggested amendments or alterations to this schedule please contact the Director of Territory Records. 

Assistance in using the Records Disposal Schedule
Agencies requiring any assistance in the interpretation or implementation of any Records Disposal Schedule are encouraged to contact the Director of Territory Records. 

RELATED LEGISLATION
The following legislation is related to the record classes covered by this Records Disposal Schedule: 

Animal Diseases Act 1993
Animal Welfare Act 1992
Clinical Waste Act 1990
Commissioner for the Environment Act 1993
Environment Protection Act 1997
Fertilisers Act 1904
Fisheries Act 2000
Freedom of Information Act 1989 
Heritage Objects Act 1991
Lakes Act 1976
Land (Planning and Environment) Act 1991 part 3
Land (Planning and Environment) Act 1991, section 261
National Environment Protection Council Act 1994
Nature Conservation Act 1980
Plant Diseases Act 2002
Pounds Act 1928
Roads and Public Places Act 1937
Stock Act 1991
Territory Records Act 2002
Tree Protection (Interim Scheme) Act 2001
Trespass on Territory Land Act 1932
Waste Minimisation Act 2001
Water Resources Act 1998
and subordinate legislation.

Definitions

Agency
The Executive, an ACT Court, the Legislative Assembly Secretariat, an administrative unit, a Board of Inquiry, a Judicial or Royal Commission, any other prescribed authority, or an entity declared under the regulations of the Territory Records Act 2002 to be an agency. 

Appraisal
The process of evaluating business activities to: 

•	determine which records need to be captured; 
•	how long the records need to be kept to meet business needs; and 
•	meet the requirements of organisational accountability and community expectations. 

Business Classification Scheme 
A hierarchical scheme for identifying and defining the functions, activities and transactions an agency performs in the conduct of its business, and the relationships between them. 

Principal Officer 
The Chief Executive of an administrative unit, or its equivalent in other types of agencies. 

Records 
Information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transaction of business. This recorded information must be maintained or managed by the agency to provide evidence of their business activities. Records can be in written, electronic or any other form. 

Records of an Agency 
Records, in writing, electronic or any other form, under the control of an agency or to which it is entitled to control, kept as a record of its activities, whether it was created or received by the agency. 

Records Disposal Schedule
A document approved by the Director of Territory Records, which sets out the types of records an agency must make and how long they must be kept. 

Records Management Program
A document which complies with section 16 of the Territory Records Act 2002 by setting out the means by which an agency will manage its records, and is approved by the agency’s Principal Officer. 

Recordkeeping Systems 
Information systems that capture, maintain and provide access to records over time. While the term is often associated with computer software, Recordkeeping Systems also encompass policies, procedures, practices and resources which are applied within an agency to ensure that full and accurate records of business activity are made and kept. 

Scope Note 
An explanation of terms used in describing the records and the context in which they were made and used. 

Sentencing 
The process of applying appraisal decisions to individual records by determining the part of a Records Disposal Schedule which applies to the record and assigning a retention period consistent with that part. 

Territory Archives 
Records preserved for the benefit of present and future generations. 

BUSINESS CLASSIFICATION SCHEME

ENVIRONMENTAL MANAGEMENT
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Advice
The activities associated with offering opinions by or to the agency as to an action or judgement. Includes the process of advising.

Animal Welfare
The activity of managing the control and humane treatment, and preservation of domestic animals, livestock and wildlife. 

Appeals (decisions)	
The activities involved in the process of appeals against decisions by application to a higher authority.

Authorisation
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action.

Committees
The activities associated with the management of committees and task forces. Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agendas etc.

Compliance
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series.

Conservation
The activities involved in the preservation, protection, maintenance, restoration and enhancement of properties, including buildings and land, and information resources and artefacts.

Contracting Out
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing.

Customer Service
The activities associated with the planning, monitoring and evaluation of services provided to customers by the agency.

Evaluation
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring.

Fees and Charges Determination
The activities associated with determining fees and charges.

Grant Funding
The activities associated with the application for and receipt of grants.

Horticultural Services
The services provided in relation to tree, turf and flower growing, supply and landscaping, including nursery production of plants.

Implementation
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met and includes first aid treatment.

Infringements
The activities associated with handling breaches of rules. Includes driving or traffic infringements and infringements of the agency's intellectual property.

Inspections
The process of official examinations of facilities, equipment and items, to ensure compliance with agreed standards and objectives.

Liaison
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures.
Licensing
The activities associated with the granting of authoritative permission, approval, consent or licence to undertake specific tasks. Includes the licensing of individuals, groups or corporations.

Maintenance
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc.

Meetings
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings.

Notifications
The activities of notifying businesses and residents of a failure to comply with the Department's standards and regulations, inappropriate practices, or the Department's intention to take action. Includes the management of notices.

Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs.

Policy
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined.

Procedures
Standard methods of operating laid down by an agency according to formulated policy.

Registration
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

Regulation and Monitoring
Activities that check, observe, or record the operation of equipment, infrastructure, services or systems.

Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns.

Research
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc.

Standards
The process of implementing industry or agency benchmarks for services and processes to enhance the quality and efficiency of the agency.

Tendering
The activities involved in receiving and assessing tenders, of making offers and finalising by contract arrangements for the supply, sale or purchase of goods and services.

Vegetation Management
The activity of managing the control and/ or preservation of vegetation.

RECORDS DISPOSAL SCHEDULE

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Advice
The activities associated with offering opinions by or to the agency as to an action or judgement. Includes the process of advising.
Entry No. 	Description of Records	Disposal Action
1.1.1	Advice relating to the Environmental Management 	Retain as Territory 
*1.1.1*	function provided by the Territory with long term 	Archives
environmental, social and economic consequences. 
	Example: 
 	* advising the Australian Greenhouse Office.
1.1.2	Routine advice relating to the Environmental Management 	Destroy 7 years after 
*1.1.2*	function provided by the Territory to other Jurisdictional	last action
	government agencies. Example: 
 	* Murray-Darling Basin Commission.
1.1.3	Routine advice relating to the Environmental Management 	Destroy 7 years after 
*1.1.3*	function provided by the Territory.			           last action
Animal Welfare
The activity of managing the control and humane treatment, and preservation of domestic animals, livestock and wildlife. 
See COMMUNITY RELATIONS - PUBLIC REACTION – Complaints; For complaints about animals. See ENVIRONMENTAL MANAGEMENT - LICENCING - For formal control of companion animals and notification.
Entry No. 	Description of Records	Disposal Action
1.2.1	Records of significance related to the management of	Retain as Territory 
*1.2.1*     exotic pest species.	Archives 
1.2.2	Records of significance related to the management of	Retain as Territory 
*1.2.2*	threatened species.	Archives 
1.2.3	Routine management of domestic animals, livestock and.	Destroy 7 years after 
*1.2.3*	wildlife.	last action

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Appeals (decisions)
The activities involved in the process of appeals against decisions by application to a higher authority.
Entry No. 	Description of Records	Disposal Action
1.3.1	The process of appeals to higher authorities against 	Retain as Territory 
1.3.1*	decisions where the Territory is the major participant (eg 	Archives 
	Administrative Appeals Tribunal).
1.3.2	The process of appeals to higher authorities against 	Destroy 7 years after 
*1.3.2*	decisions where the Territory is the minor participant (eg	last action
	input into Development Application appeal defences).
1.3.3	Appeals against a decision/order where the agency has 	Destroy 2 years after 
*1.3.3*	provided input into the appeal.	last action
1.3.4	Record relating to appeals against infringement notices 	Destroy 2 years after 
*1.3.4*	by general public.	last action
Authorisation
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action.
Entry No. 	Description of Records	Disposal Action
1.4.1	Delegations of power to agency staff to authorise 	Retain as Territory 
*1.4.1*	administrative action relating to the Environmental 	Archives 
	Management function.
1.4.2	Documentation relating to the process of assessing and 	Destroy 7 years after 
*1.4.2*	issuing authorisations to undertake environmental 	authorisation expires
	activities such as water abstraction, sand mining and 
 .	logging operations	

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Committees
The activities associated with the management of committees and task forces. Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agendas etc.
Entry No. 	Description of Records	Disposal Action
1.5.1	Records of external high-level inter-governmental or 	Retain as Territory 
*1.5.1*	inter-agency committees formed to consider matters 	Archives
	relating to the Environmental Management function where
	the agency provides the Secretariat support, or is the 
	Territory’s main representative on, or plays a significant 
	role in the administration of that committee.  Includes 
	documents establishing the committee, agendas, minutes, 
	reports, and recommendations, briefings and discussion 
	papers. Example:
	*Ministerial Council Standing Committee.
1.5.2	Records of internal and external committees formed to 	Retain as Territory
*1.5.2*	consider matters relating to the Environmental 	Archives
	Management function where the agency provides the 
	Secretariat support, or is the Territory’s main 
	representative on, or plays a significant role in the 
	administration of that committee.  Includes documents 
	establishing the committee, agendas, minutes, reports, 
	and recommendations, briefings and discussion papers. 
	Examples:
	* ACT Flora and Fauna Committee
	* National Pollutant Inventory Working Group
	* ACT Heritage Council
	* Interim Namadgi Advisory Board
	* Natural Resources Management Advisory Board etc.
1.5.3	Records of internal agency committees formed to consider 	Destroy 3 years after 
*1.5.3*	routine matters relating to the Environmental Management 	action completed
	function. Includes documents establishing the committee,
	agendas, minutes, reports, recommendations, briefings 
	and discussion papers.	

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Compliance
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series.
Entry No. 	Description of Records	Disposal Action
1.6.1	Records relating to agency compliance with mandatory 	Destroy 7 years after 
*1.6.1*	or optional standards or with statutory requirements 	last action
	relating to the Environmental Management function.
Conservation
The activities involved in the preservation, protection, maintenance, restoration and enhancement 
of properties, including buildings and land, and information resources and artefacts.
Entry No. 	Description of Records	Disposal Action
1.7.1	Records documenting the reclamation and rehabilitation 	Retain as Territory 
*1.7.1*	of altered land.	Archives 
[Use WASTE MANAGEMENT for the administration 
of the land fill.]
1.7.2	Records documenting conservation and or protection 	Retain as Territory 
*1.7.2*	activities related to the Environmental Management 	Archives 
	function for issues of significance to the Territory.   
	Includes:
	*Significant trees.  [For the Significant tree register 
 	See ‘Registration’]
	*Sites of biological or cultural significance
 	Example:
 	*Murrumbidgee River Corridor
1.7.3	Records documenting conservation and or protection 	Destroy 10 years 
*1.7.3*	activities related to the Environmental Management 	after last action
	function for issues, which are not of significance to the 
	Territory.

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Contracting Out
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing.
Entry No. 	Description of Records	Disposal Action
1.8.1	Records relating to the management of contracts related 	Destroy 7 years after 
*1.8.1*	to the Environmental Management function, including 	completion or other 
	minutes of meetings with contractors, performance and 	termination of 
 	evaluation reports. Examples:	agreement
	* Greenhouse reduction programs
	* Landscape planning
	* Tidbinbilla Recreation Strategy
	* Water monitoring services.
Customer Service
The activities associated with the planning, monitoring and evaluation of services provided to customers by the agency.
Entry No. 	Description of Records	Disposal Action
1.9.1	Records documenting the planning, monitoring and 	Destroy 5 years after 
*1.9.1*	evaluation of customer services provided to the agency's 	last action
	public clients (includes enquiry desk, telephone 
	information service or shopfront) in relation to the 
	Environmental Management function.
Evaluation
The process of determining the suitability of potential or existing programs, items of equipment, 
systems or services in relation to meeting the needs of the given situation. Includes systems 
analysis and ongoing monitoring.
Entry No. 	Description of Records	Disposal Action
1.10.1	Evaluation of systems and or processes relating to the 	Destroy 7 years after 
*1.10.1*	Environmental Management function. Examples:	completion of 
	* Heritage advisory service	evaluation
	* Greenhouse initiatives
	* Catchment management programs 
	* Wildlife monitoring programs.	
	[Note: for records with research potential use “Research”]

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Fees and Charges Determination
The activities associated with determining fees and charges.
Entry No. 	Description of Records	Disposal Action
1.11.1	Activities associated with determining fees and charges 	Destroy 7 years after 
*1.11.1*	related to the Environmental Management function.	fee or charge 
	superseded	
Grant Funding
The activities associated with the application for and receipt of grants.
Entry No. 	Description of Records	Disposal Action
1.12.1	Records documenting successful applications for grant 	Retain as Territory 
*1.12.1*	funding to undertake projects of significance to the 	Archives 
	Territory. Examples:
	* Assessment of applications
	* Offer of grants funds & entering into funding arrangements
	* Project progress reports (Completion reports)
	* Grant acquittals. 
	[For finals of advertising material see COMMUNITY
	RELATIONS- Marketing or PUBLICATION- Production]
1.12.2	Records documenting successful applications for grant 	Destroy 7 years after 
*1.12.2*	funding to undertake projects that are not of significance 	acquittal of project 
	to the Territory. Includes:	funds
	* Assessment of applications
	* Offer of grants funds & entering into funding arrangements
* Project progress reports (Completion reports)
	* Grant acquittals.
	[For finals of advertising material see COMMUNITY
	RELATIONS- Marketing or PUBLICATION- Production]
1.12.3	Documentation of unsuccessful applications for grant 	Destroy 7 years after
*1.12.3*	funding.	last action

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Horticultural Services
The services provided in relation to tree, turf and flower growing, supply and landscaping, including nursery production of plants.
Entry No. 	Description of Records	Disposal Action
1.13.1	Records documenting the provision of horticultural	Destroy 14 years 
*1.13.1*	services for events eg. Floriade.	after action 
[For the establishment of Floriade see ARTS and	completed
CULTURAL DEVELOPMENT]
1.13.2	Horticultural services relating to tree management and 	Destroy 7 years after 
*1.13.2*	protection.	last action
1.13.3	Horticultural services related to rural lands and pasture 	Destroy 7 years after 
*1.13.3*	management.	last action
1.13.4	Routine activities related to flower growing, landscaping, soils	Destroy 7 years after 
*1.13.4*	and production of plants.	last action	

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Implementation
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met and includes first aid treatment.
Entry No. 	Description of Records	Disposal Action
1.14.1	Activities associated with the implementation of 	Retain as Territory 
*1.14.1*	monitoring activities for water quality.	Archives 
1.14.2	Activities associated with implementation of wildlife 	Retain as Territory
*1.14.2*	monitoring programs.	Archives
1.14.3	Summary records documenting execution of implementation	Retain as Territory
*1.14.3*	plans, policies and procedures related to the Environmental 	Archives
	Management function.	
Infringements
The activities associated with handling breaches of rules. Includes driving or traffic infringements and infringements of the agency's intellectual property.
Entry No. 	Description of Records	Disposal Action
1.15.1	Documentation of serious offences related to the 	Retain as Territory 
*1.15.1*	Environmental Management function, which carries 	Archives 
	substantial penalties such as jail sentences.
1.15.2	Documentation of offences related to the Environmental 	Destroy 5 years after 
*1.15.2*	management function for which fines or infringement 	last action
	notices may be issued.
Inspections
The process of official examinations of facilities, equipment and items, to ensure compliance with agreed standards and objectives.
Entry No. 	Description of Records	Disposal Action
1.16.1	Documentation of official inspections carried out by the 	Destroy 7 years after 
*1.16.1*	agency to ensure compliance with standards related to 	last action
	the Environmental Management function.	

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Liaison
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures.
Entry No. 	Description of Records	Disposal Action
1.17.1	Liaison with external agencies, professional associations	Retain as Territory 
*1.17.1*	and community groups on environmental management 	Archives 
	and heritage issues of significance to the Territory.
1.17.2	Liaison with indigenous groups (who are signatories to 	Retain as Territory 
*1.17.2*	agreements) regarding issues related to the Environmental 	Archives 
	Management function.
1.17.3	Liaison with external agencies, professional associations	Destroy 7 years after 
*1.17.3*	and community groups on Environmental Management 	last action
	and heritage issues which are not of significance to the 
	Territory.

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Licensing
The activities associated with the granting of authoritative permission, approval, consent or licence to undertake specific tasks. Includes the licensing of individuals, groups or corporations.
Entry No. 	Description of Records	Disposal Action
1.18.1	Documentation relating to the issuing of licenses related 	Destroy 7 years after 
*1.18.1*	to the Environmental Management function.  Includes:	license, or 
	* Licenses for water abstraction	subsequent license 
	* Licenses to control activities that have the potential to
	 cause environmental harm
	* Licenses to collect, keep, control or trade native plants 
	and animals
	* Licenses to keep, breed, control or trade animals 
	including domestic animals 
Maintenance
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc.
Entry No. 	Description of Records	Disposal Action
1.19.1	Records relating to the placement and maintenance of 	Destroy 7 years after 
*1.19.1*	warning signs.	last action
1.19.2	Records relating to the placement and maintenance of 	Destroy 7 years after 
*1.19.2*	interpretive signs.	last action

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Meetings
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings.
Entry No. 	Description of Records	Disposal Action
1.20.1	Final versions of minutes and supporting documents 	Destroy 7 years after 
*1.20.1*	tabled at meetings held to support the Environmental 	last action
	Management function. Including meetings with external 
	agencies.
1.20.2	Meetings relevant to the management of business units	Destroy 2 years after 
*1.20.2*	involved in the provision, construction, maintenance and	last action
	operation of the Environmental Management function.
1.20.3	Working papers documenting the conduct and 	Destroy when 
*1.20.3*	administration of meetings held to support the 	reference ceases
	Environmental Management function. Includes agenda, 
	notices of meetings and draft minutes.	

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Notifications
The activities of notifying businesses and residents of a failure to comply with the Department's standards and regulations, inappropriate practices, or the Department's intention to take action. Includes the management of notices.
Entry No. 	Description of Records	Disposal Action
1.21.1	Records documenting the issuing of quarantine 	Retain as Territory
*1.21.1* 	notifications.	Archives 
1.21.2	Records documenting the issuing of notices regarding 	Retain as Territory 
*1.21.2*	failure to comply with statutory standards for incidents 	Archives 
	of significance to the Territory.
1.21.3	Records documenting rural lessee failure to comply with the 	Destroy 10 years 
*1.21.3*	notification of conditions of land management agreements.	after last action
1.21.4	Records documenting the issuing of notices regarding 	Destroy 5 years after 
*1.21.4*	failure to comply with statutory standards for incidents, 	last action
	which are not of significance to the Territory.

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs.
Entry No. 	Description of Records	Disposal Action
1.22.1	Final versions of management plans related to the 	Retain as Territory 
*1.22.1*	Environmental Management function.	Archives 
1.22.2	Working papers used in developing plans, draft plans 	Destroy 7 years after 
*1.22.2*	and maps, reports analysing issues and comments related 	adoption of final plan
	to the Environmental Management function.
1.22.3	Records relating to the placement of warning 	Destroy 7 years after 
*1.22.3*	and interpretive signs.	sign superseded
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined.
Entry No. 	Description of Records	Disposal Action
1.23.1	Final versions of policies related to the Environmental 	Retain as Territory
*1.23.1*	Management function.	Archives
1.23.2	Working papers used in developing policies related to 	Destroy 7 years after 
*1.23.2*	the Environmental Management function.	adoption of final 
	policy or legislation

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Procedures
Standard methods of operating laid down by an agency according to formulated policy.
Entry No. 	Description of Records	Disposal Action
1.24.1	Master set of agency manuals, handbooks, directives etc 	Retain as Territory 
*1.24.1*	detailing procedures supporting the Environmental 	Archives 
	Management function.
1.24.2	Final versions of agency manuals, handbooks, 	Destroy 7 years after 
*1.24.2*	regulations and standard methods detailing procedures 	procedures 
	supporting the Environmental Management function.
1.24.3	Records documenting the development of agency 	Destroy 7 years after 
*1.24.3*	procedures supporting the Environmental Management 	adoption of final 
 	function.	procedure 
Registration
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.
Entry No. 	Description of Records	Disposal Action
1.25.1	Establishment and maintenance of registers containing 	Retain as Territory 
*1.25.1*	information of significance to the Territory.	Archives 
	Examples:
	* ACT Historic Places Register
	* Seed register.
	* Significant tree register
1.25.2	Establishment and maintenance of registers containing 	Destroy 7 years after 
*1.25.2*	information, which is not of significance to the Territory. 	last action
	Examples:
	* Complaints
	* Tail tags
	* Licenses Registers.	

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Regulation and Monitoring
Activities that check, observe, or record the operation of equipment, infrastructure, services or systems.
Entry No. 	Description of Records	Disposal Action
1.26.1	Activities related to the regulation and monitoring of 	Retain as Territory 
*1.26.1*	issues of significance to the Territory.  Examples:	Archives 
	* Bushfire recovery
	* Water quality.
1.26.2	Activities related to the regulation and monitoring of 	Destroy 7 years after 
*1.26.2*	issues, which are not of significance to the Territory.  	last action
	Example
	* Creek bank stabilisation.
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns.
Entry No. 	Description of Records	Disposal Action
1.27.1	Final versions of reports documenting formal statements 	Retain as Territory 
*1.27.1*	or findings of the result of the examinations related to the 	Archives 
	Environmental Management function.
1.27.2	Working papers associated with the development of 	Destroy 2 years after 
*1.27.2*	reports documenting actions related to the Environmental	adoption of final 
	Management function.	

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Research
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc.
Entry No. 	Description of Records	Disposal Action
1.28.1	Major research carried out relating to conservation and 	Retain as Territory 
*1.28.1*	management of flora and fauna and management of captive 	Archives 
	wildlife. Including research carried out for contribution 
	to nationally coordinated programs.
1.28.2	Research carried out in partnership.	Retain as Territory
*1.28.2*	Example:	Archives
	* Cooperative Research Centre for Fresh Water Ecology.
Standards
The process of implementing industry or agency benchmarks for services and processes to enhance the quality and efficiency of the agency.
Entry No. 	Description of Records	Disposal Action
1.29.1	Records documenting development of standards related 	Retain as Territory 
*1.29.1*	to the Environmental Management function.	Archives 
1.29.2	Records relating to the implementation of standards.	Destroy 7 years after 
*1.29.2*	standard superseded

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Tendering 
The activities involved in receiving and assessing tenders, of making offers and finalising by contract arrangements for the supply, sale or purchase of goods and services.
Entry No. 	Description of Records	Disposal Action
1.30.1	The development and issuing of tender documentation. 	Destroy 7 years after 
*1.30.1*	Includes statement of requirements, requests for 	tender process 
	proposals, expression of interest, request for tender 	completed
	(RFT) and draft contract.
1.30.2	Evaluation of tenders received against selection criteria.  	Destroy 7 years after 
*1.30.2*	Includes records documenting arrangements for carrying 	tender process 
	out the evaluation process, evaluation report, 	completed
	recommendations, final report and public notices.
1.30.3	Records of unsuccessful tender or a tender process where 	Destroy 7 years after 
*1.30.3*	there is no suitable bidder, or where the tender process 	tender process 
	has been discontinued. Includes submissions, 	completed or 
	notification of outcome and reports on debriefing 	decision made not to 
	sessions.	continue with the
		tender
1.30.4	Tender register.	Destroy 7 years after 
*1.30.4*	last entry
1.30.5	Signed contracts under seal resulting from tenders and 	Destroy 12 years 
*1.30.5*	supporting records.	after completion or 
	other termination of 
	contract
1.30.6	Signed simple contracts and agreements resulting from 	Destroy 7 years after 
*1.30.6*	tenders and supporting records.	completion or other 
	termination of 
	contract	

Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Vegetation Management
The activity of managing the control and/ or preservation of vegetation.
Entry No. 	Description of Records	Disposal Action
1.31.1	Strategic management of plant communities and/or species.	Retain as Territory 
*1.31.1* 	of significance to the territory	Archives 
	* Westbourne Woods
	* Cork Oak Plantation
	* Terango Leek Orchid
1.31.2	Routine management of plant communities and/or species.	Destroy 7 years after
*1.31.2*		last action

CLASSES FOR RETENTION AS TERRITORY ARCHIVES

Classes for retention as Territory Archives
Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Advice
The activities associated with offering opinions by or to the agency as to an action or judgement. Includes the process of advising.
Entry No. 	Description of Records	Disposal Action
1.1.1	Advice relating to the Environmental Management 	Retain as Territory 
*1.1.1*	function provided by the Territory with long term 	Archives
environmental, social and economic consequences. 
	Example: 
 	* advising the Australian Greenhouse Office.
Animal Welfare
The activity of managing the control and humane treatment, and preservation of domestic animals, livestock and wildlife. 
See COMMUNITY RELATIONS - PUBLIC REACTION - Complaints for complaints about animals. 
See ENVIRONMENTAL MANAGEMENT - LICENCING - For formal control of companion animals and notification.
Entry No. 	Description of Records	Disposal Action
1.2.1	Records of significance related to the management of	Retain as Territory 
*1.2.1*     exotic pest species.	Archives 
1.2.2	Records of significance related to the management of	Retain as Territory 
*1.2.2*	threatened species.	Archives 
Appeals (decisions)
The activities involved in the process of appeals against decisions by application to a higher 
Entry No. 	Description of Records	Disposal Action
1.3.1	The process of appeals to higher authorities against 	Retain as Territory 
*1.3.1*	decisions where the Territory is the major participant (eg 	Archives 
	Administrative Appeals Tribunal).

Classes for retention as Territory Archives
Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Authorisation
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action.
Entry No. 	Description of Records	Disposal Action
1.4.1	Delegations of power to agency staff to authorise 	Retain as Territory 
*1.4.1*	administrative action relating to the Environmental 	Archives 
	Management function.
Committees
The activities associated with the management of committees and task forces. Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agendas etc.
Entry No. 	Description of Records	Disposal Action
1.5.1	Records of external high-level inter-governmental or 	Retain as Territory 
*1.5.1*	inter-agency committees formed to consider matters 	Archives
	relating to the Environmental Management function where
	the agency provides the Secretariat support, or is the 
	Territory’s main representative on, or plays a significant 
	role in the administration of that committee.  Includes 
	documents establishing the committee, agendas, minutes, 
	reports, and recommendations, briefings and discussion 
	papers. Example:
	* Ministerial Council Standing Committee.
1.5.2	Records of internal and external committees formed to 	Retain as Territory
*1.5.2*	consider matters relating to the Environmental 	Archives
	Management function where the agency provides the 
	Secretariat support, or is the Territory’s main 
	representative on, or plays a significant role in the 
	administration of that committee.  Includes documents 
	establishing the committee, agendas, minutes, reports, 
	and recommendations, briefings and discussion papers. 
	Examples:
	* ACT Flora and Fauna Committee
	* National Pollutant Inventory Working Group
	* ACT Heritage Council
	* Interim Namadgi Advisory Board
	* Natural Resources Management Advisory Board etc.

Classes for retention as Territory Archives
Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Conservation
The activities involved in the preservation, protection, maintenance, restoration and enhancement of properties, including buildings and land, and information resources and artefacts.
Entry No. 	Description of Records	Disposal Action
1.7.1	Records documenting the reclamation and rehabilitation 	Retain as Territory 
*1.7.1*	of altered land.	Archives 
[Use WASTE MANAGEMENT for the administration 
of the land fill.]
1.7.2	Records documenting conservation and or protection 	Retain as Territory 
*1.7.2*	activities related to the Environmental Management 	Archives 
	function for issues of significance to the Territory.   
	Includes:
	*Significant trees.  [For the Significant tree register 
 	See ‘Registration’]
	*Sites of biological or cultural significance
 		Example:
 		*Murrumbidgee River Corridor
Grant Funding
The activities associated with the application for and receipt of grants.
Entry No. 	Description of Records	Disposal Action
1.12.1	Records documenting successful applications for grant 	Retain as Territory 
*1.12.1*	funding to undertake projects of significance to the 	Archives 
	Territory. Examples:
	* Assessment of applications
	* Offer of grants funds & entering into funding arrangements
	* Project progress reports (Completion reports)
	* Grant acquittals. 
	[For finals of advertising material see COMMUNITY
	RELATIONS- Marketing or PUBLICATION- Production]

Classes for retention as Territory Archives
Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Implementation
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met and includes first aid treatment.
Entry No. 	Description of Records	Disposal Action
1.14.1	Activities associated with the implementation of 	Retain as Territory 
*1.14.1*	monitoring activities for water quality.	Archives 
1.14.2	Activities associated with implementation of wildlife 	Retain as Territory
*1.14.2*	monitoring programs.	Archives
1.14.3	Summary records documenting execution of implementation	Retain as Territory
*1.14.3*	plans, policies and procedures related to the Environmental 	Archives
	Management function.	

Infringements
The activities associated with handling breaches of rules. Includes driving or traffic infringements 
and infringements of the agency's intellectual property.
Entry No. 	Description of Records	Disposal Action
1.15.1	Documentation of serious offences related to the 	Retain as Territory 
*1.15.1*	Environmental Management function, which carries 	Archives 	substantial penalties such as jail sentences.

Classes for retention as Territory Archives
Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Liaison
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures.
Entry No. 	Description of Records	Disposal Action
1.17.1	Liaison with external agencies, professional associations	Retain as Territory 
*1.17.1*	and community groups on Environmental Management 	Archives 
	and heritage issues of significance to the Territory.
1.17.2	Liaison with indigenous groups (who are signatories to 	Retain as Territory 
*1.17.2*	agreements) regarding issues related to the Environment 	Archives 
	Management function.
Notifications
The activities of notifying businesses and residents of a failure to comply with the Department's standards and regulations, inappropriate practices, or the Department's intention to take action. Includes the management of notices.
Entry No. 	Description of Records	Disposal Action
1.21.1	Records documenting the issuing of quarantine 	Retain as Territory
*1.21.1* 	notifications.	Archives 
1.21.2	Records documenting the issuing of notices regarding 	Retain as Territory 
*1.21.2*	failure to comply with statutory standards for incidents 	Archives 
	of significance to the Territory.

Classes for retention as Territory Archives
Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.
Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs.
Entry No. 	Description of Records	Disposal Action
1.22.1	Final versions of management plans related to the 	Retain as Territory 
*1.22.1*	Environmental Management function.	Archives 
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined.
Entry No. 	Description of Records	Disposal Action
1.23.1	Final versions of policies related to the Environmental 	Retain as Territory
*1.23.1*	Management function.	Archives
Procedures
Standard methods of operating laid down by an agency according to formulated policy.
Entry No. 	Description of Records	Disposal Action
1.24.1	Master set of agency manuals, handbooks, directives etc 	Retain as Territory 
*1.24.1*	detailing procedures supporting the Environmental 	Archives 
	Management function.
Registration
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.
Entry No. 	Description of Records	Disposal Action
1.25.1	Establishment and maintenance of registers containing 	Retain as Territory 
*1.25.1*	information of significance to the Territory.	Archives 
	Examples:
	* ACT Historic Places Register
	* Seed register.
	* Significant tree register

Classes for retention as Territory Archives
Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.

Regulation and Monitoring
Activities that check, observe, or record the operation of equipment, infrastructure, services or systems.
Entry No. 	Description of Records	Disposal Action
1.26.1	Activities related to the regulation and monitoring of 	Retain as Territory 
*1.26.1*	issues of significance to the Territory.  Examples:	Archives 
	* Bushfire recovery
	* Water quality.
Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns.
Entry No. 	Description of Records	Disposal Action
1.27.1	Final versions of reports documenting formal statements 	Retain as Territory 
*1.27.1*	or findings of the result of the examinations related to the 	Archives 
	Environmental Management function.
Research
The activities involved in investigating or enquiring into a subject or area of interest in order to 
discover facts, principles etc. Used to support development of projects, standards, guidelines etc 
and the business activities of the agency in general. Includes following up enquiries relating to 
organisational programs, projects, working papers, literature searches etc.
Entry No. 	Description of Records	Disposal Action
1.28.1	Major research carried out relating to conservation and 	Retain as Territory 
*1.28.1*	management of flora and fauna and management of captive 	Archives 
	wildlife. Including research carried out for contribution 
	to nationally coordinated programs.
1.28.2	Research carried out in partnership.	Retain as Territory
*1.28.2*	Example:	Archives
	* Cooperative Research Centre for Fresh Water Ecology.

Classes for retention as Territory Archives
Environmental Management
The function of developing policy and planning for managing procedures or practices designed to minimise damage to the environment, both natural and built, from any human activity. Includes managing, conserving and planning of air, soil and water qualities and environmentally sensitive areas. Includes the development of environment management plans and activities to preserve and protect the natural and built environments. Also includes activities to protect existing landforms, bushland, plant and animal communities, urban amenity, and natural and cultural heritage.

Standards
The process of implementing industry or agency benchmarks for services and processes to enhance the quality and efficiency of the agency.
Entry No. 	Description of Records	Disposal Action
1.29.1	Records documenting development of standards related 	Retain as Territory 
*1.29.1*	to the Environmental Management function.	Archives 
Vegetation Management
The activity of managing the control and/ or preservation of vegetation.
Entry No. 	Description of Records	Disposal Action
1.31.1	Strategic management of plant communities and/or species.	Retain as Territory 
*1.31.1* 	of significance to the territory	Archives