Australian Capital Territory
Territory Records (Records Disposal Schedule – Water Management Records) Approval 2007 (No 1)
Notifiable instrument NI2007—281
made under the
Territory Records Act 2002, s 19 (Approval of schedules for the disposal of records)

1.	Name of Instrument
This instrument is the Territory Records (Records Disposal Schedule – Water Management Records) Approval 2007 (No 1)
2.	Approval
I approve the Records Disposal Schedule – Water Management Records.
3.	Commencement
This instrument commences on the day after notification.

David Wardle
Director of Territory Records
11 September 2007

Records Disposal Schedule
Water Management Records

Table of Contents
INTRODUCTION	7
PURPOSE	7
SCOPE	7
AUTHORITY	7
STRUCTURE AND RELATIONSHIP TO THE TERRITORY VERSION OF KEYWORD AAA	7
Territory Version of Keyword AAA	8
GUIDELINES FOR USE	8
Coverage of authority	8
Layout of the schedule	9
FORMAT OF RECORD	10
Electronic records	10
DESTRUCTION OF RECORDS	10
UPDATING THE RECORDS DISPOSAL SCHEDULE	10
ASSISTANCE IN USING THE RECORDS DISPOSAL SCHEDULE	10
RELATED LEGISLATION	11
DEFINITIONS	12
Agency	12
Appraisal	12
Business Classification Scheme	12
Principal Officer	12
Records	12
Records of an Agency	12
Records Disposal Schedule	13
Records Management Program	13
Recordkeeping Systems	13
Scope Note	13
Sentencing	13
Territory Archives	13
BUSINESS CLASSIFICATION SCHEME	14
WATER CATCHMENT OPERATIONS 163	15
WATER DISTRIBUTION MANAGEMENT 164	19
WATER RECLAMATION MANAGEMENT 165	24
WATER TREATMENT OPERATIONS 166	28
RECORDS DISPOSAL SCHEDULE	33
WATER CATCHMENT OPERATIONS 163	34
Acquisition 003	34
Advice 005	34
Agreements 006	35
Committees 020	36
Compliance 021	37
Construction 024	38
Enquiries 040	40
Evaluation 042	40
Implementation 053	41
Inspections 057	41
Installation 058	42
Liaison 067	42
Maintenance 069	43
Meetings 072	45
Planning 079	45
Policy 080	46
Procedures 082	47
Program development 253	47
Reporting 088	48
Research 091	50
Reviewing 093	50
Submissions 102	51
Tendering 104	52
Water infrastructure design 360	54
WATER DISTRIBUTION MANAGEMENT 164	57
Acquisition 003	57
Advice 005	57
Agreements 006	58
Committees 020	59
Compliance 021	60
Construction 024	61
Contracting out 025	63
Customer service 030	64
Evaluation 042	64
Implementation 053	65
Inspections 057	66
Installation 058	67
Leasing-out 064	67
Liaison 067	68
Maintenance 069	69
Meetings 072	70
Planning 079	71
Policy 080	72
Procedures 082	73
Program development 253	73
Reporting 088	74
Research 091	76
Reviewing 093	76
Standards 100	77
Submissions 102	78
Tendering 104	80
Treated water sampling 358	82
Water infrastructure design 360	83
WATER RECLAMATION MANAGEMENT 165	86
Acquisition 003	86
Advice 005	86
Agreements 006	87
Committees 020	88
Compliance 021	89
Construction 024	90
Contracting out 025	92
Disposal 034	93
Enquiries 040	93
Evaluation 042	94
Inspections 057	94
Liaison 067	95
Maintenance 069	96
Marketing 070	98
Meetings 072	98
Planning 079	99
Policy 080	100
Procedures 082	101
Reporting 088	102
Research 091	103
Standards 100	103
Submissions 102	103
Tendering 104	103
Water infrastructure design 360	103
WATER TREATMENT OPERATIONS 166	103
Acquisition 003	103
Advice 005	103
Agreements 006	103
Committees 020	103
Compliance 021	103
Construction 024	103
Contracting out 025	103
Disposal 034	103
Enquiries 040	103
Evaluation 042	103
Inspections 057	103
Installation 058	103
Liaison 067	103
Maintenance 069	103
Meetings 072	103
Planning 079	103
Policy 080	103
Procedures 082	103
Program development 253	103
Reporting 088	103
Research 091	103
Reviewing 093	103
Security 097	103
Standards 100	103
Submissions 102	103
Tendering 104	103
Treated water sampling 358	103
Water infrastructure design 360	103
RETAIN AS TERRITORY ARCHIVES	103
WATER CATCHMENT OPERATIONS 163	103
Advice 005	103
Agreements 006	103
Compliance 021	103
Construction 024	103
Planning 079	103
Policy 080	103
Procedures 082	103
Reporting 088	103
Research 091	103
Submissions 102	103
Water infrastructure design 360	103
WATER DISTRIBUTION MANAGEMENT 164	103
Construction 024	103
Contracting out 025	103
Planning 079	103
Policy 080	103
Procedures 082	103
Reporting 088	103
Research 091	103
Submissions 102	103
Water infrastructure design 360	103
Contracting out 025	103
Planning 079	103
Policy 080	103
Procedures 082	103
Reporting 088	103
Research 091	103
Submissions 102	103
Water infrastructure design 360	103
WATER TREATMENT OPERATIONS 166	103
Construction 024	103
Contracting out 025	103
Planning 079	103
Policy 080	103
Procedures 082	103
Reporting 088	103
Research 091	103
Security 097	103
Submissions 102	103
Water infrastructure design 360	103

INTRODUCTION
The Records Disposal Schedule - Water Management Records is the official authority for the disposal of records relating to Water Management Records.
It is one of a series of Records Disposal Schedules authorised by the Director of Territory Records in accordance with the provisions of the Territory Records Act 2002. It is used in conjunction with the Territory Administrative Records Disposal Schedule (TARDiS).
PURPOSE
The purpose of this Records Disposal Schedule is to provide for the authorised disposal of Water Management records created or maintained by ACT Government Agencies.
SCOPE
This Records Disposal Schedule applies to records created or maintained by ACT Government Agencies. It applies to records in any format, including electronic records.
AUTHORITY
The Director of Territory Records, in consultation with stakeholders and the Territory Records Advisory Council, has approved this Records Disposal Schedule for use. The schedule does not take effect until it has been incorporated into an agency's Records Management Program that has been signed off by the Principal Officer of the agency.
Even so, officers using this Records Disposal Schedule should apply it with caution. They should be aware that the authorisations for disposal are given in terms of the Territory Records Act 2002 only. Officers must not dispose of records in contravention of this Records Disposal Schedule or other requirements.
This Records Disposal Schedule will remain in force until a new schedule supersedes it or the Director of Territory Records withdraws it from use.
STRUCTURE AND RELATIONSHIP TO THE TERRITORY VERSION OF KEYWORD AAA
A Records Disposal Schedule generally specifies retention periods. That is, how long records are to be retained by the agency before being destroyed or retained as Territory Archives.
Retention periods set down in this schedule are minimum periods only and an agency may keep records for a longer period if considered necessary for business requirements. Reasons for longer retention could include legal requirements, administrative need or agency directives. An agency must not dispose of any records where it is aware of possible legal action for which the records may be required as evidence.
The Records Disposal Schedule - Water Management Records has a hierarchical structure that reflects its arrangements according to functions and activities, rather than by subject, and this also reflects a close relationship to the Territory Version of Keyword AAA. The Records Disposal Schedule is designed to be applicable to all Water Management records regardless of titling conventions used, so that records, which have not been titled using the terminology represented by this Records Disposal Schedule, may still be sentenced with relative ease.
Territory Version of Keyword AAA
The Territory Version of Keyword AAA is the general administrative thesaurus produced by the Territory Records Office. The structure and terms used in this Records Disposal Schedule are closely related to those used in the Territory Version of Keyword AAA, which is based on functional analysis of business activity. This methodology (i.e., the analysis of business activity) produces a hierarchical model of an organisation's business activity. The hierarchical model also represents a classification scheme for the records that document functions, activities and transactions.
The disposal actions listed in this Records Disposal Schedule were determined through the process of appraisal in accordance with Territory Records Office Standard for Records Management No.2 - Appraisal. Appraisal is based upon the same type of analysis of business activity employed in the classification scheme used in the Territory Version of Keyword AAA. Essentially, appraisal involves attaching record retention periods and disposal decisions (and even records creation requirements and rules) to the same classification scheme.
GUIDELINES FOR USE
Coverage of authority
The Records Disposal Schedule - Water Management Records:
•	covers all Water Management records;
•	is intended to be used in conjunction with TARDiS;
•	specifies the minimum period records should be kept (retention periods) 
•	specifies whether, upon the expiry of the retention periods, the records may be destroyed or are required as Territory Archives; and
•	is applicable to records created and maintained in any format, including electronic or formats such as microfiche.

Layout of the schedule
This Records Disposal Schedule begins with an introduction incorporating definitions and the business classification scheme. Then each of the functions and activity disposal sets or 'disposal classes' relating to the functions are described. These are followed by a composite list of classes designated 'Retain as Territory Archives'. The functions and activity disposal sets show the following details:
Function. 
This is the broad level business function and is displayed in bold capital letters at the top of each page. It is the highest level in the business classification scheme. It is followed by the scope note, which provides definitions of the function and a collective view of the business activities that make that function unique.
Activity.
Activities are the processes or operations that make up the business function. They are set in bold and italics below the function statement. This is the second level of the business classification scheme. The scope of the activity encompasses all of the transactions that take place in relation to the activity. Activities can relate to many functions with the scope notes covering all of these relationships (e.g., the activity 'Policy' is linked to all of the functions). However, each function and activity set represents a unique unit.
Entry No.
This is the disposal class number allocated based on the function and activity set and the class number of the record. The barcode is the same as the Entry No. and may be used in an automated recordkeeping system.
Description of Records.
This is the description of the records documenting the business function, activity and transactions. The descriptions can relate to one record such as a register or a group of records documenting a particular set of transactions.
Disposal Action.
This is the minimum period a record must be kept for and is the trigger event from which the disposal date can be calculated.

FORMAT OF RECORD
This Records Disposal Schedule is applicable to any record that performs the function prescribed, irrespective of format. Records may include:
•	cards;
•	registers;
•	files;
•	microfilm;
•	COM (computer output microfiche);
•	electronic records, including various electronic media, and
•	any other formats.

Electronic records
Refers to records created, communicated and maintained by means of electronic equipment. Information could be maintained/stored in a number of ways - on the database (the main database, or a special archives database); on magnetic media; on optical disks; or on separate hardcopy (paper, COM).
Electronic records must be readily accessible for the length of the specified retention period. Routine treatment (such as wiping, updating, alterations or re-recording) does not constitute disposal.
DESTRUCTION OF RECORDS
When the approved disposal date for the destruction of records has been reached, appropriate arrangements for their destruction should be made. It is the responsibility of each agency to ensure that its records are destroyed in a secure and appropriate manner as indicated in the agency Records Management Program.
UPDATING THE RECORDS DISPOSAL SCHEDULE
Records Disposal Schedules are reviewed and updated from time to time. For suggested amendments or alterations to this schedule please contact the Director of Territory Records.
ASSISTANCE IN USING THE RECORDS DISPOSAL SCHEDULE
Agencies requiring any assistance in the interpretation or implementation of any Records Disposal Schedule are encouraged to contact the Director of Territory Records.
RELATED LEGISLATION
The following legislation is related to the records classes covered by this Records Disposal Schedule:
ACTEW/AGL Partnership Facilitation Act 2000
ACT Self Government Act 1988
Canberra Water Supply (Googong Dam) Act 1974
Corporations Act 2001 (Commonwealth)
Emergency Management Act 1999
Environment Protection Act 1997
Evidence Act 1971
Executive Document Release Act 2001
Financial Management Act 1996
Freedom of Information Act 1989
Land (Planning and Environment) Act 1991
Occupational Health and Safety Act 1989
Privacy Act 1998 (Commonwealth)
Public Health Act 1997
Public Interest Disclosure Act 1994
Public Sector Management Act 1994
Seat of Government Acceptance Act 1909 (Commonwealth)
Territory Owned Corporations Act 1990
Territory Records Act 2002
Trade Practices Act 1974 (Commonwealth)
Utilities Act 2000
Water and Sewerage Act 2000
Water Resources Act

DEFINITIONS

Agency
The Executive, an ACT Court, the Legislative Assembly Secretariat, an administrative unit, a Board of Inquiry, a Judicial or Royal Commission, any other prescribed authority, or an entity declared under the regulations of the Territory Records Act 2002 to be an agency.
Appraisal
The process of evaluating business activities to:
•	determine which records need to be captured;
•	determine how long the records need to be kept to meet business needs; and
•	meet the requirements of organisational accountability and community expectations.
Business Classification Scheme
A hierarchical scheme for identifying and defining the functions, activities and transactions an agency performs in the conduct of its business, and the relationships between them.
Principal Officer
The Chief Executive of an administrative unit, or its equivalent in other types of agencies.
Records
Information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transition of business. This recorded information must be maintained or managed by the agency to provide evidence of their business activities. Records can be in written, electronic or any other form.
Records of an Agency
Records, in writing, electronic or any other form, under the control of an agency or to which it is entitled to control, kept as a record of its activities, whether it was created or received by the agency.

Records Disposal Schedule
A document approved by the Director of Territory Records, which sets out the types of records an agency must make and how long they must be kept.
Records Management Program
A document that complies with Section 16 of the Territory Records Act 2002 by setting out the means by which an agency will manage its records, and is approved by the agency's Principal Officer.
Recordkeeping Systems
Information systems that capture, maintain and provide access to records over time. While the term is often associated with computer software, Recordkeeping Systems also encompass policies, procedures, practices and resources that are applied within an agency to ensure that full and accurate records of business activity are made and kept.
Scope Note
An explanation of terms used in describing the records and the context in which they were made and used.
Sentencing
The process of applying appraisal decisions to individual records by determining the part of a Records Disposal Schedule that applies to the record and assigning a retention period consistent with that part.
Territory Archives
Records preserved for the benefit of present and future generations.

BUSINESS CLASSIFICATION SCHEME
WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Acquisition 003
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions. [TARDiS]
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Construction 024
The process of making or building something. [TARDiS]
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Evaluation 042
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]
Implementation 053
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met. [TARDiS]
Inspections 057
The process of official examinations of facilities, equipment and items, to ensure compliance with agreed standards and objectives. [TARDiS]
Installation 058
Activities involved in placing equipment in position and connecting and adjusting it for use. [TARDiS]
Liaison 067
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. 
Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]
Maintenance 069
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc. [TARDiS]

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Program development 253
The activities associated with developing programs to meet individual, group and community needs. Includes updating or making amendments to existing programs.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
Tendering 104
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]
Water infrastructure design 360
The activities associated with designing water infrastructure.
WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Acquisition 003
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions. [TARDiS]
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Construction 024
The process of making or building something. [TARDiS]

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Contracting out 025
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing. [TARDiS]
Customer service 030
The activities associated with the planning, monitoring and evaluation of services provided to customers by the agency. [TARDiS]
Evaluation 042
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]
Implementation 053
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met. [TARDiS]
Inspections 057
The process of official examinations of facilities, equipment and items, to ensure compliance with agreed standards and objectives. [TARDiS]
Installation 058
Activities involved in placing equipment in position and connecting and adjusting it for use. [TARDiS]

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Leasing-out 064
The activities involved in leasing-out items, equipment, accommodation, premises or real estate to another agency or person for a specified period and agreed price. Includes the formal documentation setting out conditions, rights, responsibilities etc of both parties. Also includes subleasing. [TARDiS]
Liaison 067
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. 
Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]
Maintenance 069
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc. [TARDiS]
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Program development 253
The activities associated with developing programs to meet individual, group and community needs. Includes updating or making amendments to existing programs.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Standards 100
The process of implementing industry or agency specific benchmarks for services and processes to enhance the quality and efficiency of the agency. [TARDiS]
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
Tendering 104
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]
Treated water sampling 358
The activities associated with collecting samples of treated water and effluent for monitoring to ensure that it meets health standards. Includes sample analysis data.
Water infrastructure design 360
The activities associated with designing water infrastructure.
WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Acquisition 003
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions. [TARDiS]
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Construction 024
The process of making or building something. [TARDiS]
Contracting out 025
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing. [TARDiS]

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Disposal 034
The process of disposing of property no longer required by the agency, by sale, transfer, termination of lease, auction, donation or destruction. Includes destruction or transfer, and the program of activities to facilitate the orderly transfer of semi-active and inactive records from current office space into storage. [TARDiS]
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Evaluation 042
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]
Inspections 057
The process of official examinations of facilities, equipment and items, to ensure compliance with agreed standards and objectives. [TARDiS]
Liaison 067
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. 
Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]
Maintenance 069
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc. [TARDiS]

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Marketing 070
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation. [TARDiS]
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Standards 100
The process of implementing industry or agency specific benchmarks for services and processes to enhance the quality and efficiency of the agency. [TARDiS]
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
Tendering 104
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]
Water infrastructure design 360
The activities associated with designing water infrastructure.
WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Acquisition 003
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions. [TARDiS]
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Construction 024
The process of making or building something. [TARDiS]
WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Contracting out 025
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing. [TARDiS]
Disposal 034
The process of disposing of property no longer required by the agency, by sale, transfer, termination of lease, auction, donation or destruction. Includes destruction or transfer, and the program of activities to facilitate the orderly transfer of semi-active and inactive records from current office space into storage. [TARDiS]
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Evaluation 042
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]
Inspections 057
The process of official examinations of facilities, equipment and items, to ensure compliance with agreed standards and objectives. [TARDiS]
Installation 058
Activities involved in placing equipment in position and connecting and adjusting it for use. [TARDiS]

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Liaison 067
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. 
Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]
Maintenance 069
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc. [TARDiS]
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Program development 253
The activities associated with developing programs to meet individual, group and community needs. Includes updating or making amendments to existing programs.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Security 097
The activities associated with measures taken to protect people, premises, equipment or information from accidental or intentional damage or from unauthorised access. Includes the security classification of personnel and criminal record checks. [TARDiS]
Standards 100
The process of implementing industry or agency specific benchmarks for services and processes to enhance the quality and efficiency of the agency. [TARDiS]
WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
Tendering 104
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]
Treated water sampling 358
The activities associated with collecting samples of treated water and effluent for monitoring to ensure that it meets health standards. Includes sample analysis data.
Water infrastructure design 360
The activities associated with designing water infrastructure.
RECORDS DISPOSAL SCHEDULE
WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Acquisition 003
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.003.001	Records documenting the acquisition of goods and services required for water catchment systems where there is no tender or contracting-out process (i.e. where the cost of the acquisition is below the threshold for tendering or where a purchase is made against a period contract).

[See Tendering for the acquisition of water catchment systems through a tender process.]	Destroy 7 years after action completed	
*163.003.001*			
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.005.001	Receipt of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*163.005.001*			
163.005.002	Receipt and provision of all other advice.	Destroy 10 years after action completed	
*163.005.002*			
163.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*163.005.003*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.006.001	Final versions of agreements made to support the water catchment operations function. Includes:
- deeds of agreements
- funding agreements
- service level contracts
- alliance agreements
- non-standard customer agreements	Retain as Territory Archives	
*163.006.001*			
163.006.002	Records documenting negotiations, establishment, maintenance and review of agreements.	Destroy 7 years after expiry or other termination of agreement	
*163.006.002*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.020.001	Records of internal committees formed to consider specific matters in support of the water catchment operations management function. Includes:
- documents establishing the committee
- final version of minutes
- reports
- supporting documents such as briefing papers and discussion papers.	Destroy 10 years after action completed	
*163.020.001*			
163.020.002	Records of external or inter-agency committees formed to consider water catchment operations management matters where the agency is a member. Includes:
- documents establishing the committee
- appointment of members
- minutes
- supporting documents such as briefing papers and discussion papers	Destroy 5 years after action completed	
*163.020.002*			
163.020.003	Working papers documenting the conduct and administration of all committees that consider matters relating to the water catchment operations management function. Includes:
- agenda
- notices of minutes
- draft minutes	Destroy 6 months after action completed	
*163.020.003*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.021.001	Records documenting compliance with mandatory standards, specifications and statutory requirements relating to the operations of water catchment systems.

[See Contracting-out for monitoring compliance with contractual arrangements.]	Retain as Territory Archives	
*163.021.001*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Construction 024
The process of making or building something. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.024.001	Records relating to the construction of historical and significant water catchment systems and structures including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- dams
- filtration plants
- pipelines
- pumping stations
- reservoirs
- water supply pipelines
- water mains extensions
- water supply schemes and augmentation schemes
- water towers

Records includes:
- specifications
- plans and drawings, maps
- building approvals
- inspection reports
- conservation management plan
- photographs
- records of conversation
- project management records	Retain as Territory Archives	
*163.024.001*			
	[See Designing for design concepts etc.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]
[See Submissions for successful funding submissions.]

 163.024.002	Records relating to the construction of all other structures:
- certified plans and maps, surveys
- engineer's drawings
- specifications
- pipe layouts
- records of conversation
- specifications
- system design
- processing plan design diagrams
- connection plans
- successful tenders
- engineers' drawings of fittings, valves, boosters, hydrants etc.
- work authorities
- works as executed plans
- building plans
- project management records
- development applications
- master plans
- concept plans

[See Designing for design concepts etc.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]
[See Submissions for successful funding submissions.]	Destroy 7 years after lifetime of the structure of the system is replaced	
*163.024.002*			
163.024.003	Records documenting construction activities not proceeded with.	Destroy 7 years after decision to suspend construction activities	
*163.024.003*			
163.024.004	Working papers and drawings.	Destroy 6 months after reference ceases	
*163.024.004*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.040.001	Records documenting the handling of public enquiries about the agency and its programs, products and services in relation to the water catchment operations function.	Destroy 2 years after action completed	
*163.040.001*			
Evaluation 042
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.042.001	Records documenting the evaluation systems and services relating to operation of water catchment systems.	Destroy 7 years after action completed	
*163.042.001*			
163.042.002	Records documenting systems analysis and ongoing monitoring.	Destroy 5 years after action completed	
*163.042.002*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Implementation 053
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.053.001	Records documenting the implementation of government responses, frameworks, policies, plans and strategies.	Destroy 10 years after action completed	
*163.053.001*			
163.053.002	Records documenting the implementation of agency plans, policies, programs, procedures and systems.	Destroy 6 years after action completed	
*163.053.002*			
Inspections 057
The process of official examinations of facilities, equipment and items, to ensure compliance with agreed standards and objectives. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.057.001	Records relating to programmed structural inspections including inspections of dams and surrounds. Includes:
- notification of inspection
- inspection reports
- proposals	Destroy 10 years after lifetime of the structure	
*163.057.001*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Installation 058
Activities involved in placing equipment in position and connecting and adjusting it for use. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.058.001	Records documenting installation and configuration equipment and devices such as pumps, pipes, backflow prevention devices, valves, anemometers, centrifuges etc.	Destroy 7 years after action completed	
*163.058.001*			
Liaison 067
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. 
Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.067.001	Records of participation in industry groups relevant to the operation of water catchment systems. Includes collaboration on projects and exchange of information.

[See INFORMATION MANAGEMENT - Acquisitions for subscriptions to publications of professional bodies where the subscriber does not have to be a member of an organisation.]

[See GOVERNMENT RELATIONS for liaison activities between governments].	Destroy 6 years after action completed	
*163.067.001*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Maintenance 069
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.069.001	Records relating to planned major maintenance projects. Including major structural repairs and renovations to:

- dams
- pumping stations
- water supply pipelines
- water mains extensions
- water supply schemes
- water augmentation schemes
- water supply systems

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]	Destroy 10 years after the lifetime of the structure or until plant ceases operation	
*163.069.001*			
163.069.002	Records documenting reactive maintenance activities made to water catchment systems. Includes:

- records of conversation
- scope of work
- drawings
- proposals
- reports
- job work packs
- capital works approvals

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]	Destroy 7 years after the lifetime of the structure or until plant ceases operation	
*163.069.002*			
163.069.003	Records of routine upkeep, repair and maintenance activities of water catchment systems (e.g. cleaning, painting, pest control etc.)

[See OCCUPATIONAL HEALTH & SAFETY - Health promotion for material safety data sheets.]	Destroy 2 years after action completed	
*163.069.003*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.072.001	Final versions of minutes and supporting documents tabled at meetings held in support of the water catchment operations function.	Destroy 7 years after action completed	
*163.072.001*			
163.072.002	Working papers documenting the conduct and administration of all meetings held in support of the water catchment operations function.	Destroy 6 months after reference ceases	
*163.072.002*			
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.079.001	Final version of plans to support the management of water catchment systems. Includes:

- counter disaster plans
- annual maintenance plans
- acquisition and disposal plans	Retain as Territory Archives	
*163.079.001*			
163.079.002	Working papers used in developing all water catchment system plans. Includes:

- draft plans
- report analysing issues
- comments from stakeholders	Destroy 1 year after adoption of the final plan	
*163.079.002*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.080.001	Records relating to policy on design and construction of water catchment systems such as dams, reservoirs etc. Includes:

- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts
- final policy statements	Retain as Territory Archives	
*163.080.001*			
163.080.002	Records documenting comments made on the development of government-wide water catchment operations policies.	Destroy 2 years after promulgation of new policy	
*163.080.002*			
163.080.003	Working papers documenting the development of all water catchment operations policies.	Destroy 2 years after promulgation of new policy	
*163.080.003*			
163.080.004	Copies of policy documents and supporting papers.	Destroy 6 months after reference ceases	
*163.080.004*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.082.001	Master set of agency manuals, handbooks, directives, etc detailing procedures supporting the water catchment operations function. Includes emergency procedures.	Retain as Territory Archives	
*163.082.001*			
163.082.002	Records documenting the development of agency procedures supporting the water catchment operations functions.	Destroy 1 year after production of procedures	
*163.082.002*			
163.082.003	Copies of manuals, handbooks, directives, etc.	Destroy 6 months after reference ceases	
*163.082.003*			
Program development 253
The activities associated with developing programs to meet individual, group and community needs. Includes updating or making amendments to existing programs.

Entry No.	Description of Records	Disposal Action	
163.253.001	Records documenting the development of programs for the management of water catchment operations.	Destroy 6 years after action completed	
*163.253.001*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.088.001	Master copies of final versions of internal formal reports and reports made to external agencies relating to the water catchment operations. Includes:

- technical reports
- interim study findings
- preliminary design reports
- final reports
- pilot studies
- engineering reports	Retain as Territory Archives	
*163.088.001*			
163.088.002	Final version of internal formal reports and reports made to external agencies relating to the water catchment operations. Includes:

- technical reports
- interim study findings
- preliminary design reports
- final reports 
- pilot studies
- engineering reports	Destroy 5 years after action completed	
*163.088.002*			
163.088.003	Final version of periodic internal reports on general administrative matters used to monitor and document recurring activities to support the water catchment operations function. Includes statistical reports.	Destroy 3 years after action completed	
*163.088.003*			
163.088.004	Working papers documenting the development of all reports. Includes drafts, comments received, raw statistical data.	Destroy 6 months after reference ceases	
*163.088.004*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.091.001	Records documenting detailed research carried out to support the water catchment operations function	Retain as Territory Archives	
*163.091.001*			
163.091.002	Records documenting routine research carried out to support the water catchment operations function	Destroy 2 years after action completed	
*163.091.002*			
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.093.001	Records documenting reviews of agency processes, products and programs relating to the water catchment operations function. Includes documents establishing the review, final and action plan.	Destroy 10 years after action completed	
*163.093.001*			
163.093.002	Working papers developed in support of reviews of agency processes, products and programs relating to the water catchment operations function.	Destroy 3 years after action completed	
*163.093.002*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.102.001	Final version of successful agency submissions made to the Chief Minister, Minister and government bodies for construction of water catchment systems	Retain as Territory Archives	
*163.102.001*			
163.102.002	Working papers documenting the development of successful agency submissions made to the Chief Minister, Minister and government bodies for construction of water catchment systems.	Destroy 10 years after action completed	
*163.102.002*			
163.102.003	Final version of unsuccessful agency submissions made to the Chief Minister, Minister and government bodies for construction of water catchment systems.	Destroy 7 years after action completed	
*163.102.003*			
163.102.004	Final version of internal submissions and submissions made to external agencies relating to water catchment operations. Includes drafts and comments received.	Destroy 7 years after action completed	
*163.102.004*			
163.102.005	Working papers documenting the development of unsuccessful agency submissions made to the Chief Minister, Minister and government bodies for construction of water catchment systems.	Destroy 3 years after action completed	
*163.102.005*			
163.102.006	Final version of submissions made to external agencies relating to non-water catchment operations. Includes drafts and comments received.	Destroy 3 years after action completed	
*163.102.006*			
WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Tendering 104
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.104.001	Records documenting the development and issue of tender documentation. Includes:
- statement of requirements
- requests for proposals
- expression of interest
- request for tender
- draft contract	Destroy 7 years after action completed	
*163.104.001*			
163.104.002	Assessment of tenders received against selection criteria. Includes:
- arrangements for carrying out the assessment process
- assessment report
- recommendations
- final reports
- public notices	Destroy 7 years after tender process completed	
*163.104.002*			
163.104.003	Records documenting post offer negotiations and due diligence checks.	Destroy 7 years after tender process completed	
*163.104.003*			
163.104.004	Records of unsuccessful tenders or a tender process where there has been no suitable bidder or where the tender process has been discontinued. Includes:
- submissions
- notification of outcome
- reports of debriefing sessions	Destroy 2 years after tender process completed or decision made not to continue with the tender	
*163.104.004*			
163.104.005	Tender register	Destroy 7 years after last entry	
*163.104.005*			
163.104.006	Signed simple contracts and agreements resulting from tenders and supporting records.	Destroy 7 years after completion or other termination of agreement or contract	
*163.104.006*			
163.104.007	Contract register.	Destroy 7 years after last entry	
*163.104.007*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Water infrastructure design 360
The activities associated with designing water infrastructure.

Entry No.	Description of Records	Disposal Action	
163.360.001	Records relating to the design of historical and significant water catchment systems including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia; or
- which are considered unique, examples of design styles or have won design awards.

Works include:
- pipelines
- pumping stations
- sewerage systems
- drainage systems

Records include:
- feasibility studies
- environmental impact statements
- certified plans and maps, surveys
- specifications
- photographs
- engineer's drawings
- pipe layouts
- system design
- processing plans locations and design diagrams
- connection plans
- successful tenders
- engineers' drawings of fittings, valves, boosters, hydrants etc
- works as executed plans
- building plans	Retain as Territory Archives	
*163.360.001*			
	- master plans
- concepts plans
- certificates
- records of conversation
- project management records
- development applications

[See Construction for building from the design.]

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]

[See Submissions for successful funding submissions.]		
163.360.002	Records relating to the design of routine water catchment systems.
- records of conversation
- specifications
- scope of works
- feasibility studies
- environmental impact statements
- proposals
- reports
- works as executed plans
- drawings
- building plans
- project management records
- development applications
- master plans
- concept plans
- certificates

[See Construction for building from the design.]

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]

[See Submissions for successful funding submissions.]	Destroy 7 years after lifetime of the structure of the system is replaced	
*163.360.002*			
163.360.003	Records documenting design activities not proceeded with.	Destroy 7 years after decision to suspend construction activities	
*163.360.003*			

 163.360.004	Working papers and drawings.	Destroy 6 months after reference ceases
	
*163.360.004*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Acquisition 003
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.003.001	Records documenting the acquisition of goods and services required for water distribution management where there is no tender or contracting-out process (i.e. where the cost of the acquisition is below the threshold for tendering or where a purchase is made against a period contract).	Destroy 7 years after action completed	
*164.003.001*			
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.005.001	Records documenting the receipt and provision of advice on the management of water distribution management. Includes:
- advice to other agencies
- minutes providing advice to the Minister
- ministerial statement

[See LEGAL SERVICES - Advice for legal advice on the operations of water distribution management.]	Destroy 7 years after action completed	
*164.005.001*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.006.001	Final versions of agreements made to support the water catchment operations function. Includes:
- deeds of agreements
- funding agreements
- service level contracts
- alliance agreements
- non-standard customer agreements	Destroy 10 years after expiry of the agreement	
*164.006.001*			
164.006.002	Records documenting negotiations, establishment, maintenance and review of agreements.	Destroy 7 years after expiry or other termination of agreement	
*164.006.002*			
164.006.003	Records documenting negotiations, establishment, maintenance and review of agreements.	Destroy 7 years after expiry or other termination of agreement	
*164.006.003*			
164.006.004	Records relating to water supply meter agreements.	Destroy 2 years after expiry of agreement	
*164.006.004*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.020.001	Records of internal committees formed to consider specific matters in support of the water catchment operations management function. Includes:
- documents establishing the committee
- final version of minutes
- reports
- supporting documents such as briefing papers and discussion papers.	Destroy 10 years after action completed	
*164.020.001*			
164.020.002	Records of external or inter-agency committees formed to consider water catchment operations management matters where the agency is a member. Includes:
- documents establishing the committee
- appointment of members
- minutes
- supporting documents such as briefing papers and discussion papers	Destroy 5 years after action completed	
*164.020.002*			
164.020.003	Working papers documenting the conduct and administration of all committees that consider matters relating to the water catchment operations management function. Includes:
- agenda
- notices of minutes
- draft minutes	Destroy after action completed	
*164.020.003*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.021.001	Records documenting compliance with mandatory standards, specifications and statutory requirements relating to water distribution management.

[see Contracting-out for monitoring compliance with contractual arrangements.]	Destroy 7 years after action completed	
*164.021.001*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Construction 024
The process of making or building something. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.024.001	Records relating to the construction of historical and significant water distribution management and structures including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia; or
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- dams
- filtration plants
- pipelines
- pumping stations
- reservoirs
- water supply pipelines
- water mains extensions
- water supply schemes and augmentation schemes
- water towers

Records includes:
- specifications
- plans and drawings, maps
- building approvals
- inspection reports
- conservation management plan	Retain as Territory Archives	
*164.024.001*			
	- photographs
- records of conversation
- project management records

[See Designing for design concepts etc.]

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]

[See Submissions for successful funding submissions.]
		
164.024.002	Records relating to the construction of all other structures.

- certified plans and maps, surveys
- engineer's drawings
- specifications
- pipe layouts
- records of conversation
- specifications
- system design
- processing plan design diagrams
- connection plans
- successful tenders
- engineers' drawings of fittings, valves, boosters, hydrants etc.
- work authorities
- works as executed plans
- building plans
- project management records
- development applications
- master plans
- concept plans

	Destroy 7 years after decision to suspend construction activities	
*164.024.002*			

 164.024.003	Records documenting construction activities not proceeded with.	Destroy 7 years after decision to suspend construction activities	
*164.024.003*			
164.024.004	Working papers and drawings.	Destroy 6 months after reference ceases	
*164.024.004*			
WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Contracting out 025
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.025.001	Records on the management of major contracts for water distribution management. Includes:

- minutes of meetings with main stakeholders
- performance and evaluation reports
- records of conversation
- photographs
- variations, amendments to contracts
- copies of permits, licences, tickets
- copies of certification and accreditations	Retain as Territory Archives	
*164.025.001*			
164.025.002	Records on the management of minor contracts for water distribution management. Includes:

- minutes of meetings with main stakeholders
- performance and evaluation reports
- records of conversations
- photographs
- variations, amendments to contracts
- copies of permits, licences, tickets
- copies of certification and accreditations	Destroy 7 years after completion or other termination of agreement or contract	
*164.025.002*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Customer service 030
The activities associated with the planning, monitoring and evaluation of services provided to customers by the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.030.001	Records documenting the planning, monitoring and evaluation of customer services.	Destroy 3 years after action completed	
*164.030.001*			
164.030.002	Records documenting the management of specific customer services provided to the public e.g. managing an enquiry desk, or telephone information service. Includes planning, monitoring and evaluation of services e.g. carrying out customer surveys.

[See Public reaction for responding to customer complaints.]	Destroy 3 years after action completed	
*164.030.002*			
Evaluation 042
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.042.001	Records documenting the evaluation of systems and services relating to water distribution management.	Destroy 7 years after action completed	
*164.042.001*			
164.042.002	Records documenting systems analysis and ongoing monitoring.	Destroy 5 years after action completed	
*164.042.002*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Implementation 053
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.053.001	Records documenting the implementation of government responses, frameworks, policies, plans and strategies.	Destroy 10 years after action completed	
*164.053.001*			
164.053.002	Records documenting the implementation of agency plans, policies, programs, procedures and systems.	Destroy 6 years after action completed	
*164.053.002*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Inspections 057
The process of official examinations of facilities, equipment and items, to ensure compliance with agreed standards and objectives. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.057.001	Records relating to programmed structural inspections
- notifications of inspection
- inspection reports
- proposals	Destroy 10 years after lifetime of the structure	
*164.057.001*			
164.057.002	Records documenting routine and reactive inspections of water distribution infrastructure. Includes:
- notification of inspection
- inspection reports
- proposals

[See OCCUPATIONAL HEALTH & SAFETY (OH&S) - Inspections relating to occupational health and safety inspections.]	Destroy 7 years after lifetime of the structure	
*164.057.002*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Installation 058
Activities involved in placing equipment in position and connecting and adjusting it for use. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.058.001	Records documenting installation and configuration equipment and devices such as pumps, pipes, backflow prevention devices, valves, anemometers, centrifuges etc.	Destroy 7 years after action completed	
*164.058.001*			
Leasing-out 064
The activities involved in leasing-out items, equipment, accommodation, premises or real estate to another agency or person for a specified period and agreed price. Includes the formal documentation setting out conditions, rights, responsibilities etc of both parties. Also includes subleasing. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.064.001	Records documenting arrangement for leasing-out equipment such as fire hydrants. Includes negotiations.	Destroy 7 years after lease expires or is terminated	
*164.064.001*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Liaison 067
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. 
Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.067.001	Records of participation in industry groups relevant to the operation of water distribution management. Includes collaboration on projects and exchange of information.

[See INFORMATION MANAGEMENT - Acquisitions for subscriptions to publications of professional bodies where the subscriber does not have to be a member of an organisation.]

[See GOVERNMENT RELATIONS for liaison activities between governments].	Destroy 6 years after action completed	
*164.067.001*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Maintenance 069
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.069.001	Records relating to planned major maintenance projects. Including major structural repairs and renovations to:

- pumping stations
- water supply pipelines
- water mains extensions
- water supply schemes
- water augmentation schemes
- water supply systems

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]	Destroy 10 years after lifetime of the structure or until plant ceases operation	
*164.069.001*			
164.069.002	Records documenting reactive maintenance activities made to water distribution management. Includes:

- records of conversation
- scope of work
- drawings
- proposals
- reports
- job work packs
- capital works approvals

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]	Destroy 7 years after lifetime of the structure or until plant ceases operation	
*164.069.002*			
WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.072.001	Final versions of minutes and supporting documents tabled at meetings held in support of the water distribution management function.	Destroy 7 years after action completed	
*164.072.001*			
164.072.002	Working papers documenting the conduct and administration of all meetings held in support of the water distribution management function.	Destroy 6 months after reference ceases	
*164.072.002*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.079.001	Final version of plans to support the management of water distribution management. Includes:

- counter disaster plans
- annual maintenance plans
- acquisition and disposal plans	Retain as Territory Archives	
*164.079.001*			
164.079.002	Working papers used in developing all water catchment system plans. Includes:

- draft plans
- report analysing issues
- comments from stakeholders	Destroy 6 months after reference ceases	
*164.079.002*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.080.001	Records relating to policy on design and construction of water distribution management such as dams, reservoirs etc. Includes:

- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts
- final policy statements	Retain as Territory Archives	
*164.080.001*			
164.080.002	Records documenting comments made on the development of government-wide water distribution management policies.	Destroy 2 years after promulgation of new policy	
*164.080.002*			
164.080.003	Working papers documenting the development of all water distribution management policies.	Destroy 2 years after promulgation of new policy	
*164.080.003*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.082.001	Master set of agency manuals, handbooks, directives, etc detailing procedures supporting the water distribution management function. Includes emergency procedures.	Retain as Territory Archives	
*164.082.001*			
164.082.002	Records documenting the development of agency procedures supporting the water distribution management functions.	Destroy 1 year after production of procedures	
*164.082.002*			
Program development 253
The activities associated with developing programs to meet individual, group and community needs. Includes updating or making amendments to existing programs.

Entry No.	Description of Records	Disposal Action	
164.253.001	Records documenting the development of programs for the operation of water distribution systems and infrastructure.	Destroy 6 years after action completed	
*164.253.001*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.088.001	Master copies of final versions of internal formal reports and reports made to external agencies relating to the water distribution management. Includes:

- technical reports
- interim study findings
- preliminary design reports
- final reports
- pilot studies
- engineering reports	Retain as Territory Archives	
*164.088.001*			
164.088.002	Final version of internal formal reports and reports made to external agencies relating to the water distribution management. Includes:

- technical reports
- interim study findings
- preliminary design reports
- final reports 
- pilot studies
- engineering reports	Destroy 5 years after action completed	
*164.088.002*			
164.088.003	Final version of periodic internal reports on general administrative matters used to monitor and document recurring activities to support the water distribution management function. Includes statistical reports.	Destroy 3 years after action completed	
*164.088.003*			
164.088.004	Working papers documenting the development of all reports. Includes drafts, comments received, raw statistical data.	Destroy 6 months after reference ceases	
*164.088.004*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.091.001	Records documenting detailed research carried out to support the water distribution management function	Retain as Territory Archives	
*164.091.001*			
164.091.002	Records documenting routine research carried out to support the water distribution management function	Destroy 6 months after reference ceases	
*164.091.002*			
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.093.001	Records documenting reviews of agency processes, products and programs relating to the water distribution management function. Includes documents establishing the review, final and action plan.	Destroy 10 years after action completed	
*164.093.001*			
164.093.002	Working papers developed in support of reviews of agency processes, products and programs relating to the water distribution management function.	Destroy 3 years after action completed	
*164.093.002*			
WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Standards 100
The process of implementing industry or agency specific benchmarks for services and processes to enhance the quality and efficiency of the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.100.001	Records documenting the implementation of industry and agency standards to support the operation of water distribution systems.	Destroy 7 years after standard is implemented	
*164.100.001*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.  

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.102.001	Final version of successful agency submissions made to the Chief Minister, Minister and government bodies for construction of water distribution management	Retain as Territory Archives	
*164.102.001*			
164.102.002	Working papers documenting the development of successful agency submissions made to the Chief Minister, Minister and government bodies for construction of water distribution management.	Destroy 10 years after action completed	
*164.102.002*			
164.102.003	Final version of unsuccessful agency submissions made to the Chief Minister, Minister and government bodies for construction of water distribution management	Destroy 7 years after action completed	
*164.102.003*			
164.102.004	Final version of internal submissions and submissions made to external agencies relating to water distribution management. Includes drafts and comments received.	Destroy 7 years after action completed	
*164.102.004*			
164.102.005	Working papers documenting the development of unsuccessful agency submissions made to the Chief Minister, Minister and government bodies for construction of water distribution management.	Destroy 3 years after action completed	
*164.102.005*			
164.102.006	Final version of submissions made to external agencies relating to non-water distribution management. Includes drafts and comments received.	Destroy 3 years after action completed	
*164.102.006*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Tendering 104
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.104.001	Records documenting the development and issue of tender documentation. Includes:
- statement of requirements
- requests for proposals
- expression of interest
- request for tender
- draft contract	Destroy 7 years after tender process completed	
*164.104.001*			
164.104.002	Assessment of tenders received against selection criteria. Includes:
- arrangements for carrying out the assessment process
- assessment report
- recommendations
- final reports
- public notices	Destroy 7 years after tender process completed	
*164.104.002*			
164.104.003	Records documenting post offer negotiations and due diligence checks.	Destroy 7 years after tender process completed	
*164.104.003*			
164.104.004	Tender register	Destroy 7 years after last entry	
*164.104.004*			
164.104.005	Signed simple contracts and agreements resulting from tenders and supporting records.	Destroy 7 years after completion or other termination of agreement or contract	
*164.104.005*			
164.104.006	Contract register.	Destroy 7 years after last entry	
*164.104.006*			
164.104.007	Records of unsuccessful tenders or a tender process where there has been no suitable bidder or where the tender process has been discontinued. Includes:
- submissions
- notification of outcome
- reports of debriefing session	Destroy 2 years after tender process completed or decision made not to continue with the tender	
*164.104.007*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Treated water sampling 358
The activities associated with collecting samples of treated water and effluent for monitoring to ensure that it meets health standards. Includes sample analysis data.

Entry No.	Description of Records	Disposal Action	
164.358.001	Records relating to the administration of water and effluent sampling and analysis. Includes sample analysis data.	Destroy 5 years after action completed	
*164.358.001*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Water infrastructure design 360
The activities associated with designing water infrastructure.

Entry No.	Description of Records	Disposal Action	
164.360.001	Records relating to the design of historical and significant water distribution management including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia; or
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- filtration plants
- hydrants
- pipelines
- pumping stations
- water supply pipelines
- water mains extensions
- water supply schemes
- water augmentation schemes
- water towers

Records include:
- feasibility studies
- environmental impact statements
- certified plans and maps, surveys
- specifications
- photographs
- engineer's drawings
- pipe layouts
- system design	Retain as Territory Archives	
*164.360.001*			
	- processing plans locations and design diagrams
- connection plans
- successful tenders
- engineers' drawings of fittings, valves, boosters, hydrants etc
- works as executed plans
- building plans - master plans
- concepts plans
- certificates
- records of conversation 
- project management records
- development applications

[See Construction for building from the design.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]
[See Submissions for successful funding submissions.]
		
164.360.002	Records relating to the design of all other cases:
- records of conversation
- specifications
- scope of works
- feasibility studies
- environmental impact statements
- proposals
- reports
- works as executed plans
- drawings
- building plans
- project management records
- development applications
- master plans
- concept plans
- certificates
[See Construction for building from the design.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]

[See Submissions for successful funding submissions.]
	Destroy 7 years after lifetime of the structure or 7 years after the system is replaced	
*164.360.002*			

 164.360.003	Records documenting design activities not proceeded with.	Destroy 7 years after decision to suspend design activities	
*164.360.003*			
164.360.004	Working papers and drawings.	Destroy 6 months after reference ceases
	
*164.360.004*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Acquisition 003
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.003.001	Records documenting the acquisition of goods and services required for water reclamation management where there is no tender or contracting-out process (i.e. where the cost of the acquisition is below the threshold for tendering or where a purchase is made against a period contract).

[See Tendering for the acquisition of water reclamation networks through a tender process.]	Destroy 7 years after action completed	
*165.003.001*			
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.005.001	Records documenting the receipt and provision of advice on the management of water reclamation networks. Includes:
- advice to other agencies
- minutes providing advice to the Minister
- ministerial statements

[See Contracting-out for monitoring compliance with contractual arrangements.]	Destroy 7 years after action completed	
*165.005.001*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.006.001	Final versions of agreements made to support the water reclamation management function. Includes:
- deeds of agreements
- funding agreements
- service level contracts
- alliance agreements
- non-standard customer agreements	Destroy 7 years after expiry or other termination of agreement	
*165.006.001*			
165.006.002	Records documenting negotiations, establishment, maintenance and review of agreements.	Destroy 7 years after expiry or other termination of agreement	
*165.006.002*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.020.001	Records of internal committees formed to consider specific matters in support of the water reclamation management function. Includes:
- documents establishing the committee
- final version of minutes
- reports
- supporting documents such as briefing papers and discussion papers.	Destroy 10 years after action completed	
*165.020.001*			
165.020.002	Records of external or inter-agency committees formed to consider water catchment operations management matters where the agency is a member. Includes:
- documents establishing the committee
- appointment of members
- minutes
- supporting documents such as briefing papers and discussion papers	Destroy 5 years after action completed	
*165.020.002*			
165.020.003	Working papers documenting the conduct and administration of all committees that consider matters relating to the water reclamation management function. Includes:
- agenda
- notices of minutes
- draft minutes	Destroy 6 months after action completed	
*165.020.003*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.021.001	Records documenting compliance with mandatory standards, specifications and statutory requirements relating to water reclamation management.

[see Contracting-out for monitoring compliance with contractual arrangements.]	Destroy 7 years after action completed	
*165.021.001*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Construction 024
The process of making or building something. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.024.001	Records relating to the construction of historical and significant water reclamation management and structures including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- dams
- filtration plants
- pipelines
- pumping stations
- reservoirs
- water supply pipelines
- water mains extensions
- water supply schemes and augmentation schemes
- water towers

Records includes:
- specifications
- plans and drawings, maps
- building approvals
- inspection reports
- conservation management plan
- photographs
- records of conversation
- project management records	Retain as Territory Archives	
*165.024.001*			
	[See Designing for design concepts etc.]

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]

[See Submissions for successful funding submissions.]
		
165.024.002	Records relating to the construction of all other structures.

- certified plans and maps, surveys
- engineer's drawings
- specifications
- pipe layouts
- records of conversation
- specifications
- system design
- processing plan design diagrams
- connection plans
- successful tenders
- engineers' drawings of fittings, valves, boosters, hydrants etc.
- work authorities
- works as executed plans
- building plans
- project management records
- development applications
- master plans
- concept plans

[See Designing for design concepts etc.]

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]

[See Submissions for successful funding submissions.]	Destroy 7 years after lifetime of the structure or 7 years after the system is replaced	
*165.024.002*			

 165.024.003	Records documenting construction activities not proceeded with.	Destroy 7 years after decision to suspend construction activities	
*165.024.003*			
165.024.004	Working papers and drawings.	Destroy 6 months after reference ceases	
*165.024.004*			
WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Contracting out 025
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.025.001	Records on the management of major contracts for water reticulation networks. Includes:

- minutes of meetings with main stakeholders
- performance and evaluation reports
- records of conversation
- photographs
- variations, amendments to contracts
- copies of permits, licences, tickets
- copies of certification and accreditations

[See Tendering for Contract Register]	Retain as Territory Archives	
*165.025.001*			
165.025.002	Records on the management of minor contracts for water reticulation networks. Includes:

- minutes of meetings with main stakeholders
- performance and evaluation reports
- records of conversations
- photographs
- variations, amendments to contracts
- copies of permits, licences, tickets
- copies of certification and accreditations	Destroy 7 years after completion or other termination of agreement or contract	
*165.025.002*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Disposal 034
The process of disposing of property no longer required by the agency, by sale, transfer, termination of lease, auction, donation or destruction. Includes destruction or transfer, and the program of activities to facilitate the orderly transfer of semi-active and inactive records from current office space into storage. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.034.001	Records documenting the disposal of government-owned water reclamation networks. Includes:

- assessments and investigations
- independent valuation certificates
- details of preparation undertaken before disposal ('making good').	Destroy 7 years after disposal	
*165.034.001*			
165.034.002	Signed contracts under seal resulting from tenders and related records for the disposal of government owned water reclamation networks etc where there is no tender process.	Destroy 12 years after completion or other termination of agreement or contract	
*165.034.002*			
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.040.001	Records documenting the handling of public enquiries about the agency and its programs, products and services in relation to the water reclamation management function	Destroy 2 years after action completed	
*165.040.001*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Evaluation 042
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.042.001	Records documenting the evaluation of systems and services relating to water reclamation networks.	Destroy 7 years after action completed	
*165.042.001*			
165.042.002	Records documenting systems analysis and ongoing monitoring.	Destroy 5 years after action completed	
*165.042.002*			
Inspections 057
The process of official examinations of facilities, equipment and items, to ensure compliance with agreed standards and objectives. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.057.001	Records relating to programmed structural inspections of water reticulation networks. Includes
- notifications of inspection
- inspection reports
- proposals	Destroy 10 years	
*165.057.001*			
165.057.002	Records documenting routine and reactive inspections of water reticulation networks. Includes:
- notification of inspection
- inspection reports
- proposals

[See OCCUPATIONAL HEALTH & SAFETY (OH&S) - Inspections relating to occupational health and safety inspections.]	Destroy 7 years after action completed	
*165.057.002*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Liaison 067
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. 
Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.067.001	Records of participation in industry groups relevant to the operation of water reclamation management. Includes collaboration on projects and exchange of information.

[See INFORMATION MANAGEMENT - Acquisitions for subscriptions to publications of professional bodies where the subscriber does not have to be a member of an organisation.]

[See GOVERNMENT RELATIONS for liaison activities between governments].	Destroy 6 years after action completed	
*165.067.001*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Maintenance 069
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.069.001	Records relating to planned major maintenance projects. Including major structural repairs and renovations to:

- pumping stations
- irrigation schemes
- water supply schemes
- water augmentation schemes
- filtration plants
- augmentation

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]	Destroy 10 years after lifetime of the structure or until plant ceases operation	
*165.069.001*			
165.069.002	Records documenting reactive maintenance activities made to water reticulation networks. Includes:

- records of conversation
- scope of work
- drawings
- proposals
- reports
- job work packs
- capital works approvals

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]	Destroy 7 years after lifetime of the structure or until plant ceases operation	
*165.069.002*			
165.069.003	Records of routine upkeep, repair and maintenance activities of water reclamation networks (e.g. cleaning, painting, pest control etc.)

[See OCCUPATIONAL HEALTH & SAFETY - Health promotion for material safety data sheets.]	Destroy 2 years after action completed	
*165.069.003*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Marketing 070
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.070.001	Records documenting the marketing activities of the agency's water reclamation management function. Includes:
- market research
- advertising
- media releases
- promotional material	Destroy 3 years after action completed	
*165.070.001*			
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.072.001	Final versions of minutes and supporting documents tabled at meetings held in support of the water reclamation management function.	Destroy 7 years after action completed	
*165.072.001*			
165.072.002	Working papers documenting the conduct and administration of all meetings held in support of the water reclamation management function.	Destroy 6 months after minutes finalised	
*165.072.002*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.079.001	Final version of plans to support the management of water reclamation management. Includes:

- counter disaster plans
- annual maintenance plans
- acquisition and disposal plans	Retain as Territory Archives	
*165.079.001*			
165.079.002	Working papers used in developing all water catchment system plans. Includes:

- draft plans
- report analysing issues
- comments from stakeholders	Destroy 6 months after reference ceases	
*165.079.002*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.080.001	Final version of policies.	Retain as Territory Archives	
*165.080.001*			
165.080.002	Development and establishment of agency's policies. Includes: 
- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts	Destroy 5 years after policy is superseded	
*165.080.002*			
165.080.003	Comments made on the development of policies	Destroy 3 years after promulgation of new policy	
*165.080.003*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.082.001	Master set of agency manuals, handbooks, directives, etc detailing procedures supporting the water reclamation management function. Includes emergency procedures.	Retain as Territory Archives	
*165.082.001*			
165.082.002	Records documenting the development of agency procedures supporting the water reclamation management functions.	Destroy 1 year after production of procedures	
*165.082.002*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.088.001	Master copies of final versions of internal formal reports and reports made to external agencies relating to the water reclamation management. Includes:
- technical reports
- interim study findings
- preliminary design reports
- final reports
- pilot studies
- engineering reports	Retain as Territory Archives	
*165.088.001*			
165.088.002	Final version of internal formal reports and reports made to external agencies relating to the water reclamation management. Includes:

- technical reports
- interim study findings
- preliminary design reports
- final reports 
- pilot studies
- engineering reports	Destroy 5 years after action completed	
*165.088.002*			
165.088.003	Final version of periodic internal reports on general administrative matters used to monitor and document recurring activities to support the water reclamation management function. Includes:
- technical reports
- interim study findings 
- preliminary design reports	Destroy 3 years after action completed	
*165.088.003*			
	- final reports
- pilot studies
- engineering reports		
165.088.004	Working papers documenting the development of all reports. Includes drafts, comments received, raw statistical data.	Destroy 6 months after reference ceases	
*165.088.004*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.091.001	Records documenting detailed research carried out to support the water reclamation management function	Retain as Territory Archives	
*165.091.001*			
165.091.002	Records documenting routine research carried out to support the water reclamation management function	Destroy 6 months after reference ceases	
*165.091.002*			
Standards 100
The process of implementing industry or agency specific benchmarks for services and processes to enhance the quality and efficiency of the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.100.001	Records documenting the implementation of industry and agency standards to support the operation of water reclamation networks.	Destroy 7 years after standard is implemented	
*165.100.001*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.

Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.102.001	Final version of successful agency submissions made to the Chief Minister, Minister and government bodies for construction of water reclamation management	Retain as Territory Archives	
*165.102.001*			
165.102.002	Working papers documenting the development of successful agency submissions made to the Chief Minister, Minister and government bodies for construction of water reclamation management.	Destroy 10 years after action completed	
*165.102.002*			
165.102.003	Final version of unsuccessful agency submissions made to the Chief Minister, Minister and government bodies for construction of water reclamation management	Destroy 7 years after action completed	
*165.102.003*			
165.102.004	Final version of internal submissions and submissions made to external agencies relating to water reclamation management. Includes drafts and comments received.	Destroy 7 years after action completed	
*165.102.004*			
165.102.005	Final version of submissions made to external agencies relating to non-water reclamation management. Includes drafts and comments received.
	Destroy 3 years after action completed	
*165.102.005*			
165.102.006	Working papers documenting the development of unsuccessful agency submissions made to the Chief Minister, Minister and government bodies for construction of water reclamation networks.	Destroy 3 years after action completed	
*165.102.006*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Tendering 104
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.104.001	Records documenting the development and issue of tender documentation. Includes:
- statement of requirements
- requests for proposals
- expression of interest
- request for tender
- draft contract	Destroy 7 years after tender process completed	
*165.104.001*			
165.104.002	Assessment of tenders received against selection criteria. Includes:
- arrangements for carrying out the assessment process
- assessment report
- recommendations
- final reports
- public notices	Destroy 7 years after tender process completed	
*165.104.002*			
165.104.003	Records documenting post offer negotiations and due diligence checks.	Destroy 7 years after tender process completed	
*165.104.003*			
165.104.004	Tender register	Destroy 7 years after last entry	
*165.104.004*			
165.104.005	Signed simple contracts and agreements resulting from tenders and supporting records.	Destroy 7 years after completion or other termination of agreement or contract	
*165.104.005*			
165.104.006	Contract register	Destroy 7 years after last entry	
*165.104.006*			
165.104.007	Records of unsuccessful tenders or a tender process where there has been no suitable bidder or where the tender process has been discontinued. Includes:
- submissions
- notification of outcome
- reports of debriefing session	Destroy 2 years after tender process completed or decision made not to continue with the tender	
*165.104.007*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Water infrastructure design 360

The activities associated with designing water infrastructure.

Entry No.	Description of Records	Disposal Action	
165.360.001	Records relating to the design of historical and significant water reuse treatment and reticulation networks including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- filtration plants
- hydrants
- pipelines
- pumping stations
- water supply pipelines
- water mains extensions
- water supply schemes
- water augmentation schemes
- water towers

Records include:
- feasibility studies
- environmental impact statements
- certified plans and maps, surveys
- specifications
- photographs
- engineer's drawings
- pipe layouts	Retain as Territory Archives	
*165.360.001*			
	- system design
- processing plans locations and design diagrams
- connection plans
- successful tenders
- engineers' drawings of fittings, valves, boosters, hydrants etc
- works as executed plans
- building plans
- master plans
- concepts plans
- certificates
- records of conversation 
- project management records
- development applications

[See Construction for building from the design.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]
[See Submissions for successful funding submissions.]		
165.360.002	Records relating to the design of all other cases.

- records of conversation
- specifications
- scope of works
- feasibility studies
- environmental impact statements
- proposals
- reports
- works as executed plans
- drawings
- building plans
- project management records
- development applications
- master plans
- concept plans
- certificates
[See Construction for building from the design.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]
[See Submissions for successful funding submissions.]	Destroy 7 years after lifetime of the structure or the system is replaced	
*165.360.002*			
165.360.003	Records documenting design activities not proceeded with.	Destroy 7 years after decision to suspend design activities	
*165.360.003*			
165.360.004	Working papers and drawings.	Destroy 6 months after reference ceases	
*165.360.004*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Acquisition 003
The process of gaining ownership or use of property and other items or the provision of services required in the conduct of business through purchase or requisitions. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.003.001	Records documenting the acquisition of goods and services required for water treatment operations where there is no tender or contracting-out process (i.e. where the cost of the acquisition is below the threshold for tendering or where a purchase is made against a period contract).

[See Tendering for the acquisition of water treatment infrastructure through a tender process.]	Destroy 7 years after action completed	
*166.003.001*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.005.001	Records documenting the receipt and provision of advice on the operation of water treatment facilities. Includes:
- advice to other agencies
- minutes providing advice to the Minister
- ministerial statement

[See LEGAL SERVICES - Advice for legal advice on the operations of water treatment operations.]	Destroy 7 years after action completed	
*166.005.001*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.006.001	Final versions of agreements made to support the water treatment operations function. Includes:
- deeds of agreements
- funding agreements
- service level contracts
- alliance agreements
- non-standard customer agreements	Destroy 7 years after expiry or other termination of agreement	
*166.006.001*			
166.006.002	Records documenting negotiations, establishment, maintenance and review of agreements.	Destroy 7 years after expiry or other termination of agreement	
*166.006.002*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.020.001	Records of internal committees formed to consider specific matters in support of the water treatment operations function. Includes:
- documents establishing the committee
- final version of minutes
- reports
- supporting documents such as briefing papers and discussion papers.	Destroy 10 years after action completed	
*166.020.001*			
166.020.002	Records of external or inter-agency committees formed to consider water catchment operations management matters where the agency is a member. Includes:
- documents establishing the committee
- appointment of members
- minutes
- supporting documents such as briefing papers and discussion papers	Destroy 5 years after action completed	
*166.020.002*			
166.020.003	Working papers documenting the conduct and administration of all committees that consider matters relating to the water treatment operations management function. Includes:
- agenda
- notices of minutes
- draft minutes	Destroy 6 months after action completed	
*166.020.003*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.021.001	Records documenting compliance with mandatory standards, specifications and statutory requirements relating to the operation of water treatment facilities.

[see Contracting-out for monitoring compliance with contractual arrangements.]	Destroy 7 years after action completed	
*166.021.001*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Construction 024
The process of making or building something. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.024.001	Records relating to the construction of historical and significant water treatment facilities including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- dams
- filtration plants
- pipelines
- pumping stations
- reservoirs
- water supply pipelines
- water mains extensions
- water supply schemes and augmentation schemes
- water towers

Records includes:
- specifications
- plans and drawings, maps
- building approvals
- inspection reports
- conservation management plan
- photographs
- records of conversation	Retain as Territory Archives	
*166.024.001*			
	- project management records

[See Designing for design concepts etc.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]
[See Submissions for successful funding submissions.]		

 166.024.002	Records relating to the construction of all other structures.

- certified plans and maps, surveys
- engineer's drawings
- specifications
- pipe layouts
- records of conversation
- specifications
- system design
- processing plan design diagrams
- connection plans
- successful tenders
- engineers' drawings of fittings, valves, boosters, hydrants etc.
- work authorities
- works as executed plans
- building plans
- project management records
- development applications
- master plans
- concept plans

[See Designing for design concepts etc.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]
[See Submissions for successful funding submissions.]	Destroy 7 years after lifetime of the structure or 7 years after the system is replaced	
*166.024.002*			
166.024.003	Records documenting construction activities not proceeded with.	Destroy 7 years after decision to suspend construction activities	
*166.024.003*			
166.024.004	Working papers and drawings.	Destroy 6 months after reference ceases	
*166.024.004*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Contracting out 025
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.025.001	Records on the management of major contracts for the operation of water treatment facilities. Includes:

- minutes of meetings with main stakeholders
- performance and evaluation reports
- records of conversation
- photographs
- variations, amendments to contracts
- copies of permits, licences, tickets
- copies of certification and accreditations

[See Tendering for Contract Register]	Retain as Territory Archives	
*166.025.001*			
166.025.002	Records on the management of minor contracts for the operation of water treatment facilities. Includes:

- minutes of meetings with main stakeholders
- performance and evaluation reports
- records of conversations
- photographs
- variations, amendments to contracts
- copies of permits, licences, tickets
- copies of certification and accreditations	Destroy 7 years after completion or other termination of agreement or contract	
*166.025.002*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Disposal 034
The process of disposing of property no longer required by the agency, by sale, transfer, termination of lease, auction, donation or destruction. Includes destruction or transfer, and the program of activities to facilitate the orderly transfer of semi-active and inactive records from current office space into storage. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.034.001	Records documenting the disposal of government-owned water reclamation networks. Includes:

- assessments and investigations
- independent valuation certificates
- details of preparation undertaken before disposal ('making good').	Destroy 7 years after disposal	
*166.034.001*			
166.034.002	Signed contracts under seal resulting from tenders and related records for the disposal of government owned water reclamation networks etc where there is no tender process.	Destroy 12 years after completion or other termination of agreement or contract	
*166.034.002*			
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.040.001	Records documenting the handling of public enquiries about the agency and its programs, products and services in relation to the water treatment operations function	Destroy 2 years after action completed	
*166.040.001*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Evaluation 042
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.042.001	Records documenting the evaluation of systems and services relating to water treatment operations.	Destroy 7 years after action completed	
*166.042.001*			
166.042.002	Records documenting systems analysis and ongoing monitoring	Destroy 5 years after action completed	
*166.042.002*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Inspections 057
The process of official examinations of facilities, equipment and items, to ensure compliance with agreed standards and objectives. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.057.001	Records relating to programmed structural inspections of water reticulation networks. Includes
- notifications of inspection
- inspection reports
- proposals	Destroy 10 years after lifetime of the structure	
*166.057.001*			
166.057.002	Records documenting routine and reactive inspections of water reticulation networks. Includes:
- notification of inspection
- inspection reports
- proposals

[See OCCUPATIONAL HEALTH & SAFETY (OH&S) - Inspections relating to occupational health and safety inspections.]	Destroy 7 years after action completed	
*166.057.002*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Installation 058
Activities involved in placing equipment in position and connecting and adjusting it for use. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.058.001	Records documenting installation and configuration equipment and devices such as pumps, pipes, backflow prevention devices, valves, anemometers, centrifuges etc.	Destroy 7 years after action completed	
*166.058.001*			
Liaison 067
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. 
Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.067.001	Records of participation in industry groups relevant to the operation of water treatment facilities. Includes collaboration on projects and exchange of information.

[See INFORMATION MANAGEMENT - Acquisitions for subscriptions to publications of professional bodies where the subscriber does not have to be a member of an organisation.]

[See GOVERNMENT RELATIONS for liaison activities between governments].	Destroy 6 years after action completed	
*166.067.001*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Maintenance 069
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.069.001	Records relating to planned major maintenance projects. Including major structural repairs and renovations to:

- pumping stations
- water supply schemes
- water augmentation schemes
- water supply schemes
- water augmentation schemes
- filtration plants
- augmentation

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]	Destroy 10 years after the lifetime of the structure or until plant ceases operation	
*166.069.001*			
166.069.002	Records documenting reactive maintenance activities made to water treatment operations. Includes:

- maintenance requests
- work orders
- records of conversation
- scope of work
- drawings
- proposals
- reports
- job work packs
- capital works approvals
	Destroy 7 years after the lifetime of the structure or until plant ceases operation	
*166.069.002*			
	[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]		

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Maintenance 069
The activities associated with the upkeep, repair, servicing, modification and preservation of internal/external conditions of premises, equipment, vehicles etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.069.003	Records of routine upkeep, repair and maintenance activities of water treatment facilities (e.g. cleaning, painting, pest control etc.)

[See OCCUPATIONAL HEALTH & SAFETY - Health promotion for material safety data sheets.]	Destroy 2 years after action completed	
*166.069.003*			
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.072.001	Final versions of minutes and supporting documents tabled at meetings held in support of the water treatment operations function.	Destroy 7 years after action completed	
*166.072.001*			
166.072.002	Working papers documenting the conduct and administration of all meetings held in support of the water treatment operations function.	Destroy 6 months after minutes finalised	
*166.072.002*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.079.001	Final version of plans to support the operation of water treatment facilities. Includes:

- counter disaster plans
- annual maintenance plans
- acquisition and disposal plans	Retain as Territory Archives	
*166.079.001*			
166.079.002	Working papers used in developing all water catchment system plans. Includes:

- draft plans
- report analysing issues
- comments from stakeholders	Destroy 6 months after reference ceases	
*166.079.002*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.080.001	Records relating to policy on design and construction of water treatment operations such as dams, reservoirs etc. Includes:

- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts
- final policy statements	Retain as Territory Archives	
*166.080.001*			
166.080.002	Records documenting comments made on the development of government-wide water treatment operations policies.	Destroy 2 years after promulgation of new policy	
*166.080.002*			
166.080.003	Working papers documenting the development of all water treatment operations policies.	Destroy 2 years after promulgation of new policy	
*166.080.003*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.082.001	Master set of agency manuals, handbooks, directives, etc detailing procedures supporting the water treatment operations function. Includes emergency procedures.	Retain as Territory Archives	
*166.082.001*			
166.082.002	Records documenting the development of agency procedures supporting the water treatment operations functions.	Destroy 1 year after production of procedures	
*166.082.002*			
Program development 253
The activities associated with developing programs to meet individual, group and community needs. Includes updating or making amendments to existing programs.

Entry No.	Description of Records	Disposal Action	
166.253.001	Records documenting the development of programs for the operation of water treatment infrastructure.	Destroy 6 years after action completed	
*166.253.001*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.088.001	Master copies of final versions of internal formal reports and reports made to external agencies relating to the water treatment operations. Includes:

- technical reports
- interim study findings
- preliminary design reports
- final reports
- pilot studies
- engineering reports	Retain as Territory Archives	
*166.088.001*			
166.088.002	Final version of internal formal reports and reports made to external agencies relating to the water treatment operations. Includes:

- technical reports
- interim study findings
- preliminary design reports
- final reports 
- pilot studies
- engineering reports	Destroy 5 years after action completed	
*166.088.002*			
166.088.003	Final version of periodic internal reports on general administrative matters used to monitor and document recurring activities to support the water treatment operations function. Includes statistical reports.	Destroy 3 years after action completed	
*166.088.003*			
166.088.004	Working papers documenting the development of all reports. Includes drafts, comments received, raw statistical data.	Destroy 6 months after reference ceases	
*166.088.004*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.091.001	Records documenting detailed research carried out to support the water treatment operations function	Retain as Territory Archives after	
*166.091.001*			
166.091.002	Records documenting routine research carried out to support the water treatment operations function	Destroy 6 months after reference ceases	
*166.091.002*			
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.093.001	Records documenting reviews of agency processes, products and programs relating to the water treatment operations function. Includes documents establishing the review, final and action plan.	Destroy 10 years after action completed	
*166.093.001*			
166.093.002	Working papers developed in support of reviews of agency processes, products and programs relating to the water treatment operations function.	Destroy 3 years after action completed	
*166.093.002*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Security 097
The activities associated with measures taken to protect people, premises, equipment or information from accidental or intentional damage or from unauthorised access. Includes the security classification of personnel and criminal record checks. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.097.001	Records documenting major security breaches or incidents (e.g. which result in the laying of charges, or where sabotage is strongly suspected). Includes:
- break-ins
- unauthorised access or entry/trespass
- intrusions into restricted areas
- terrorism
- intentional damage
- bomb threats
- fires
- records of investigation
- liaison with law-enforcement agencies

[See PERSONNEL - Security for disciplinary action resulting from a breach involving ACTPS employees.

See INFORMATION MANAGEMENT - Security for breaches involving information.

See EQUIPMENT & STORES - Security for breaches involving equipment

See TECHNOLOGY & TELECOMMUNICATIONS - Security for breaches involving technology.]	Retain as Territory Archives	
*166.097.001*			

 166.097.002	Records documenting minor security breaches or incidents (e.g. which do not result in the laying of charges, or where sabotage is not suspected.)

[See PERSONNEL - Security for disciplinary action resulting from a breach involving ACTPS employees.

See INFORMATION MANAGEMENT - Security for breaches involving information.

See EQUIPMENT & STORES - Security for breaches involving equipment.

See TECHNOLOGY & TELECOMMUNICATIONS - Security for breaches involving technology.	Destroy 5 years after incident	
*166.097.002*			
166.097.003	Records documenting property guarding, surveillance and patrol operations. Includes rosters and security reports. 

[See WATER TREATMENT OPERATIONS - Tendering for the provision of security services.

See WATER TREATMENT OPERATIONS - Contracting-out for managing the performance of contracted-out security activities].	Destroy 2 years after action completed	
*166.097.003*			

 166.097.004	Records documenting property access controls to secure areas. Includes:
- access registers (e.g. visitor books)
- keys register
- security of data logs
- issue of security passes to visitors
- reports on responses to alarm warnings

[See WATER TREATMENT OPERATIONS - Maintenance for the monitoring of water treatment facilities management systems (including security systems).

See PERSONNEL - Security for the issue of passes and identity cards to staff.]	Destroy 3 years after action completed	
*166.097.004*			
166.097.005	Records of combinations of building locks.	Destroy 6 months after combination changes	
*166.097.005*			
166.097.006	Surveillance camera tapes.	Destroy 6 months after reference ceases	
*166.097.006*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Standards 100
The process of implementing industry or agency specific benchmarks for services and processes to enhance the quality and efficiency of the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.100.001	Records documenting the implementation of industry and agency standards to support the operation of water treatment systems.	Destroy 7 years after standards are superseded	
*166.100.001*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.102.001	Final version of successful agency submissions made to the Chief Minister, Minister and government bodies for construction of water treatment facilities	Retain as Territory Archives	
*166.102.001*			
166.102.002	Working papers documenting the development of successful agency submissions made to the Chief Minister, Minister and government bodies for construction of water treatment infrastructure.	Destroy 10 years after action completed	
*166.102.002*			
166.102.003	Final version of unsuccessful agency submissions made to the Chief Minister, Minister and government bodies for construction of water treatment facilities	Destroy 7 years after action completed	
*166.102.003*			
166.102.004	Final version of internal submissions and submissions made to external agencies relating to water treatment facilities. Includes drafts and comments received.	Destroy 7 years after action completed	
*166.102.004*			
166.102.005	Final version of submissions made to external agencies relating to non-water treatment facilities. Includes drafts and comments received.	Destroy 3 years after action completed	
*166.102.005*			
166.102.006	Working papers documenting the development of unsuccessful agency submissions made to the Chief Minister, Minister and government bodies for construction of water treatment infrastructure.	Destroy 3 years after action completed	
*166.102.006*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Tendering 104
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.104.001	Records documenting the development and issue of tender documentation. Includes:
- statement of requirements
- requests for proposals
- expression of interest
- request for tender
- draft contract	Destroy 7 years after tender process completed	
*166.104.001*			
166.104.002	Assessment of tenders received against selection criteria. Includes:
- arrangements for carrying out the assessment process
- assessment report
- recommendations
- final reports
- public notices	Destroy 7 years after tender process completed	
*166.104.002*			
166.104.003	Records documenting post offer negotiations and due diligence checks.	Destroy 7 years after tender process completed	
*166.104.003*			
166.104.004	Tender register	Destroy 7 years after last entry	
*166.104.004*			
166.104.005	Signed simple contracts and agreements resulting from tenders and supporting records.	Destroy 7 years after completion or other termination of agreement or contract	
*166.104.005*			
166.104.006	Contract register.	Destroy 7 years after last entry	
*166.104.006*			
166.104.007	Records of unsuccessful tenders or a tender process where there has been no suitable bidder or where the tender process has been discontinued. Includes:
- submissions
- notification of outcome
- reports of debriefing session	Destroy 2 years after tender process completed or decision made not to continue with the tender	
*166.104.007*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Treated water sampling 358
The activities associated with collecting samples of treated water and effluent for monitoring to ensure that it meets health standards. Includes sample analysis data.

Entry No.	Description of Records	Disposal Action	
166.358.001	Records relating to the administration of water and effluent sampling and analysis. Includes sample analysis data.

[See OCCUPATIONAL HEALTH & SAFETY - Compliance for hazardous registers.

See OCCUPATIONAL HEALTH & SAFETY - Risk Management for monitoring and risk assessment.

See WATER TREATMENT OPERATIONS - Maintenance for the removal of hazardous substances.

See OCCUPATIONAL HEALTH & SAFETY - Health promotion for material safety data sheets. 

See WATER TREATMENT OPERATIONS - Reporting for preparing reports on the quality of water and sewerage.]	Destroy 5 years after action completed	
*166.358.001*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Water infrastructure design 360
The activities associated with designing water infrastructure.

Entry No.	Description of Records	Disposal Action	
166.360.001	Records relating to the design of historical and significant water treatment operations including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- filtration plants
- hydrants
- pipelines
- pumping stations
- water supply pipelines
- water mains extensions
- water supply schemes
- water augmentation schemes
- water towers

Records include:
- feasibility studies
- environmental impact statements
- certified plans and maps, surveys
- specifications
- photographs
- engineer's drawings
- pipe layouts	Retain as Territory Archives	
*166.360.001*			
	- system design
- processing plans locations and design diagrams
- connection plans
- successful tenders
- engineers' drawings of fittings, valves, boosters, hydrants etc
- works as executed plans
- building plans
- master plans
- concepts plans
- certificates
- records of conversation 
- project management records
- development applications

[See Construction for building from the design.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]
[See Submissions for successful funding submissions.]		
166.360.002	Records relating to the design of all other cases.

- records of conversation
- specifications
- scope of works
- feasibility studies
- environmental impact statements
- proposals
- reports
- works as executed plans
- drawings
- building plans
- project management records
- development applications
- master plans
- concept plans
- certificates

[See Construction for building from the design.]

[See Contracting-out for copies of 	Destroy 7 years after lifetime of the structure or 7 years after the system is replaced	
*166.360.002*			
	contractors permits, licences, certificates and accreditations.]

[See Submissions for successful funding submissions.]
		
166.360.003	Records documenting design activities not proceeded with.	Destroy 7 years after decision to suspend design activities	
*166.360.003*			
166.360.004	Working papers and drawings.	Destroy 6 months after reference ceases	
*166.360.004*			

RETAIN AS TERRITORY ARCHIVES
WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.005.001	Receipt of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*163.005.001*			
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.006.001	Final versions of agreements made to support the water catchment operations function. Includes:
- deeds of agreements
- funding agreements
- service level contracts
- alliance agreements
- non-standard customer agreements	Retain as Territory Archives	
*163.006.001*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.021.001	Records documenting compliance with mandatory standards, specifications and statutory requirements relating to the operations of water catchment systems.

[See Contracting-out for monitoring compliance with contractual arrangements.]	Retain as Territory Archives	
*163.021.001*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Construction 024
The process of making or building something. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.024.001	Records relating to the construction of historical and significant water catchment systems and structures including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- dams
- filtration plants
- pipelines
- pumping stations
- reservoirs
- water supply pipelines
- water mains extensions
- water supply schemes and augmentation schemes
- water towers

Records includes:
- specifications
- plans and drawings, maps
- building approvals
- inspection reports
- conservation management plan
- photographs
- records of conversation	Retain as Territory Archives	
*163.024.001*			
	- project management records
[See Designing for design concepts etc.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]
[See Submissions for successful funding submissions.]		

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.079.001	Final version of plans to support the management of water catchment systems. Includes:

- counter disaster plans
- annual maintenance plans
- acquisition and disposal plans	Retain as Territory Archives	
*163.079.001*			
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.080.001	Records relating to policy on design and construction of water catchment systems such as dams, reservoirs etc. Includes:

- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts
- final policy statements	Retain as Territory Archives	
*163.080.001*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.082.001	Master set of agency manuals, handbooks, directives, etc. detailing procedures supporting the water catchment operations function. Includes emergency procedures.	Retain as Territory Archives	
*163.082.001*			
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.088.001	Master copies of final versions of internal formal reports and reports made to external agencies relating to the water catchment operations. Includes:

- technical reports
- interim study findings
- preliminary design reports
- final reports
- pilot studies
- engineering reports	Retain as Territory Archives	
*163.088.001*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.091.001	Records documenting detailed research carried out to support the water catchment operations function	Retain as Territory Archives	
*163.091.001*			

Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
163.102.001	Final version of successful agency submissions made to the Chief Minister, Minister and government bodies for construction of water catchment systems	Retain as Territory Archives	
*163.102.001*			

WATER CATCHMENT OPERATIONS 163
The function of operating a range of water catchment systems to collect the region's water supply.

Includes designing, constructing and maintaining catchment and storage infrastructure, compliance with legislating requirements, and the preparation of management plans. Also includes conducting research, issuing and assessing tenders and managing the performance of consultants and contractors.
Water infrastructure design 360
The activities associated with designing water infrastructure.

Entry No.	Description of Records	Disposal Action	
163.360.001	Records relating to the design of historical and significant water catchment systems including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia; or
- which are considered unique, examples of design styles or have won design awards.

Works include:
-	augmentation
-	bores
-	dams
-	filtration plants
-	pipelines
-	pumping stations
-	reservoirs
-	water supply pipelines
-	water mains extensions
-	water supply schemes and augmentation schemes
-	water towers

Records include:
- specifications
- plans and drawings
- building approvals
- inspection reports
- conservation management plan
- photographs	Retain as Territory Archives	
*163.360.001*			
	- records of conversation
- project management records

[See Designing for design concepts etc.]

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]

[See Submissions for successful funding submissions.]

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Construction 024
The process of making or building something. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.024.001	Records relating to the construction of historical and significant water distribution management and structures including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia; or
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- dams
- filtration plants
- pipelines
- pumping stations
- reservoirs
- water supply pipelines
- water mains extensions
- water supply schemes and augmentation schemes
- water towers

Records includes:
- specifications
- plans and drawings, maps
- building approvals	Retain as Territory Archives	
*164.024.001*			
	- inspection reports
- conservation management plan
- photographs
- records of conversation
- project management records

[See Designing for design concepts etc.]

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]

[See Submissions for successful funding submissions.]

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Contracting out 025
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.025.001	Records on the management of major contracts for water distribution management. Includes:

- minutes of meetings with main stakeholders
- performance and evaluation reports
- records of conversation
- photographs
- variations, amendments to contracts
- copies of permits, licences, tickets
- copies of certification and accreditations	Retain as Territory Archives	
*164.025.001*			
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.079.001	Final version of plans to support the management of water distribution management. Includes:

- counter disaster plans
- annual maintenance plans
- acquisition and disposal plans	Retain as Territory Archives	
*164.079.001*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.080.001	Records relating to policy on design and construction of water distribution management such as dams, reservoirs etc. Includes:

- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts
- final policy statements	Retain as Territory Archives	
*164.080.001*			
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.082.001	Master set of agency manuals, handbooks, directives, etc detailing procedures supporting the water distribution management function. Includes emergency procedures.	Retain as Territory Archives	
*164.082.001*			

WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.088.001	Master copies of final versions of internal formal reports and reports made to external agencies relating to the water distribution management. Includes:

- technical reports
- interim study findings
- preliminary design reports
- final reports
- pilot studies
- engineering reports	Retain as Territory Archives	
*164.088.001*			
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.091.001	Records documenting detailed research carried out to support the water distribution management function	Retain as Territory Archives	
*164.091.001*			
WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
164.102.001	Final version of successful agency submissions made to the Chief Minister, Minister and government bodies for construction of water distribution management	Retain as Territory Archives	
*164.102.001*			

 WATER DISTRIBUTION MANAGEMENT 164
The function of managing the distribution of water from treatment plants to service reservoirs, reticulated networks and other ancillary parts of the water distribution infrastructure.

Includes the development planning of networks, compliance with legislation and codes of practice, implementing water-quality management and monitoring programs, inspecting facilities, equipment etc, maintenance of reservoirs, water mains, pipelines, etc., and rectifying water quality issues. Also includes the development of policies and procedures, establishing agreements and providing advice.
Water infrastructure design 360
The activities associated with designing water infrastructure.

Entry No.	Description of Records	Disposal Action	
164.360.001	Records relating to the design of historical and significant water distribution management including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia; or
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- filtration plants
- hydrants
- pipelines
- pumping stations
- water supply pipelines
- water mains extensions
- water supply schemes
- water augmentation schemes
- water towers

Records include:
- feasibility studies
- environmental impact statements
- certified plans and maps, surveys
- specifications
- photographs
- engineer's drawings	Retain as Territory Archives	
*164.360.001*			
	- pipe layouts
- system design
- processing plans locations and design diagrams
- connection plans
- successful tenders
- engineers' drawings of fittings, valves, boosters, hydrants etc
- works as executed plans
- building plans - master plans
- concepts plans
- certificates
- records of conversation 
- project management records
- development applications

[See Construction for building from the design.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]
[See Submissions for successful funding submissions.]

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Construction 024
The process of making or building something. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.024.001	Records relating to the construction of historical and significant water reclamation management and structures including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- dams
- filtration plants
- pipelines
- pumping stations
- reservoirs
- water supply pipelines
- water mains extensions
- water supply schemes and augmentation schemes
- water towers

Records includes:
- specifications
- plans and drawings, maps
- building approvals
- inspection reports
- conservation management plan
- photographs	Retain as Territory Archives	
*165.024.001*			
	- records of conversation
- project management records

[See Designing for design concepts etc.]

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]

[See Submissions for successful funding submissions.]		

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Contracting out 025
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.025.001	Records on the management of major contracts for water reticulation networks. Includes:

- minutes of meetings with main stakeholders
- performance and evaluation reports
- records of conversation
- photographs
- variations, amendments to contracts
- copies of permits, licences, tickets
- copies of certification and accreditations

[See Tendering for Contract Register]	Retain as Territory Archives	
*165.025.001*			
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.079.001	Final version of plans to support the management of water reclamation management. Includes:

- counter disaster plans
- annual maintenance plans
- acquisition and disposal plans	Retain as Territory Archives	
*165.079.001*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.080.001	Final version of policies.	Retain as Territory Archives	
*165.080.001*			
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.082.001	Master set of agency manuals, handbooks, directives, etc detailing procedures supporting the water reclamation management function. Includes emergency procedures.	Retain as Territory Archives	
*165.082.001*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.088.001	Master copies of final versions of internal formal reports and reports made to external agencies relating to the water reclamation management. Includes:

- technical reports
- interim study findings
- preliminary design reports
- final reports
- pilot studies
- engineering reports	Retain as Territory Archives	
*165.088.001*			
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.091.001	Records documenting detailed research carried out to support the water reclamation management function	Retain as Territory Archives	
*165.091.001*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
165.102.001	Final version of successful agency submissions made to the Chief Minister, Minister and government bodies for construction of water reclamation management	Retain as Territory Archives	
*165.102.001*			

WATER RECLAMATION MANAGEMENT 165
The function of managing the operations of the region's water reuse treatment and reticulation network to deliver treated effluent to water reuse customers.

Includes marketing water reclamation schemes, establishing contracts with water reuse customers, inspection and maintenance activities of the network infrastructure to meet relevant legislative and industry standards, and handling enquiries from the public.
Water infrastructure design 360
The activities associated with designing water infrastructure.

Entry No.	Description of Records	Disposal Action	
165.360.001	Records relating to the design of historical and significant water reuse treatment and reticulation networks including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- filtration plants
- hydrants
- pipelines
- pumping stations
- water supply pipelines
- water mains extensions
- water supply schemes
- water augmentation schemes
- water towers
Records include:
- feasibility studies
- environmental impact statements
- certified plans and maps, surveys
- specifications
- photographs
- engineer's drawings
- pipe layouts	Retain as Territory Archives	
*165.360.001*			
	- system design
- processing plans locations and design diagrams
- connection plans
- successful tenders
- engineers' drawings of fittings, valves, boosters, hydrants etc
- works as executed plans
- building plans
- master plans
- concepts plans
- certificates
- records of conversation 
- project management records
- development applications

[See Construction for building from the design.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]
[See Submissions for successful funding submissions.]

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Construction 024
The process of making or building something. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.024.001	Records relating to the construction of historical and significant water treatment facilities including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- dams
- filtration plants
- pipelines
- pumping stations
- reservoirs
- water supply pipelines
- water mains extensions
- water supply schemes and augmentation schemes
- water towers
Records includes:
- specifications
- plans and drawings, maps
- building approvals	Retain as Territory Archives	
*166.024.001*			
	- inspection reports
- conservation management plan
- photographs
- records of conversation
- project management records

[See Designing for design concepts etc.]

[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]

[See Submissions for successful funding submissions.]

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Contracting out 025
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.025.001	Records on the management of major contracts for the operation of water treatment facilities. Includes:
- minutes of meetings with main stakeholders
- performance and evaluation reports
- records of conversation
- photographs
- variations, amendments to contracts
- copies of permits, licences, tickets
- copies of certification and accreditations

[See Tendering for Contract Register]	Retain as Territory Archives	
*166.025.001*			
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.079.001	Final version of plans to support the operation of water treatment facilities. Includes:

- counter disaster plans
- annual maintenance plans
- acquisition and disposal plans	Retain as Territory Archives	
*166.079.001*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.080.001	Records relating to policy on design and construction of water treatment operations such as dams, reservoirs etc. Includes:

- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts
- final policy statements	Retain as Territory Archives	
*166.080.001*			
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.082.001	Master set of agency manuals, handbooks, directives, etc detailing procedures supporting the water treatment operations function. Includes emergency procedures.	Retain as Territory Archives	
*166.082.001*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.088.001	Master copies of final versions of internal formal reports and reports made to external agencies relating to the water treatment operations. Includes:

- technical reports
- interim study findings
- preliminary design reports
- final reports
- pilot studies
- engineering reports	Retain as Territory Archives	
*166.088.001*			
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.091.001	Records documenting detailed research carried out to support the water treatment operations function	Retain as Territory Archives 	
*166.091.001*			
WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Security 097
The activities associated with measures taken to protect people, premises, equipment or information from accidental or intentional damage or from unauthorised access. Includes the security classification of personnel and criminal record checks. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.097.001	Records documenting major security breaches or incidents (e.g. which result in the laying of charges, or where sabotage is strongly suspected). Includes:
- break-ins
- unauthorised access or entry/trespass
- intrusions into restricted areas
- terrorism
- intentional damage
- bomb threats
- fires
- records of investigation
- liaison with law-enforcement agencies

[See PERSONNEL - Security for disciplinary action resulting from a breach involving ACTPS employees.

See INFORMATION MANAGEMENT - Security for breaches involving information.

See EQUIPMENT & STORES - Security for breaches involving equipment

See TECHNOLOGY & TELECOMMUNICATIONS - Security for breaches involving technology.]	Retain as Territory Archives	
*166.097.001*			
WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
166.102.001	Final version of successful agency submissions made to the Chief Minister, Minister and government bodies for construction of water treatment facilities	Retain as Territory Archives	
*166.102.001*			

WATER TREATMENT OPERATIONS 166
The function of operating the region's water treatment facilities to meet the requirements of health and environmental legislation, service reliability and industry standards for the supply of water to the community.

Includes developing water quality programs, sampling, treating and monitoring the quality of water, complying with quality standards, preparing reports, implementing security measures to protect people, premises and equipment from damage or from unauthorised access. Also includes reviewing processes and systems, developing policy, providing technical advice and conducting plant inspections.
Water infrastructure design 360
The activities associated with designing water infrastructure.

Entry No.	Description of Records	Disposal Action	
166.360.001	Records relating to the design of historical and significant water treatment operations including the determination of specifications and conditions, that are considered to be:
- of local, state or national significance, including registration by the National Trust of Australia
- which are considered unique, examples of design styles or have won design awards.

Works include:
- augmentation
- bores
- filtration plants
- hydrants
- pipelines
- pumping stations
- water supply pipelines
- water mains extensions
- water supply schemes
- water augmentation schemes
- water towers

Records include:
- feasibility studies
- environmental impact statements
- certified plans and maps, surveys
- specifications
- photographs
- engineer's drawings
- pipe layouts	Retain as Territory Archives	
*166.360.001*			
	- system design
- processing plans locations and design diagrams
- connection plans
- successful tenders
- engineers' drawings of fittings, valves, boosters, hydrants etc
- works as executed plans
- building plans
- master plans
- concepts plans
- certificates
- records of conversation 
- project management records
- development applications

[See Construction for building from the design.]
[See Contracting-out for copies of contractors permits, licences, certificates and accreditations.]
[See Submissions for successful funding submissions.]