Australian Capital Territory
Territory Records (Records Disposal Schedule – Children, Youth and Family Support Records) Approval 2007 (No 1)
Notifiable instrument NI2007—317
made under the
Territory Records Act 2002, s 19 (Approval of schedules for the disposal of records)

1.	Name of Instrument
This instrument is the Territory Records (Records Disposal Schedule – Children, Youth and Family Support Records) Approval 2007 (No 1)
2.	Approval
I approve the Records Disposal Schedule – Children, Youth and Family Support Records.
3.	Commencement
This instrument commences on the day after notification.
4.	Revocation
I revoke Notifiable Instrument NI 2006–166 notified 4 May 2006.

David Wardle
Director of Territory Records
4 October 2007

Records Disposal Schedule
Children Youth and Family Support Records

Table of Contents
INTRODUCTION	9
PURPOSE	9
SCOPE	9
AUTHORITY	9
STRUCTURE AND RELATIONSHIP TO THE TERRITORY VERSION OF KEYWORD AAA	9
Territory Version of Keyword AAA	10
GUIDELINES FOR USE	10
Coverage of authority	10
Layout of the schedule	11
FORMAT OF RECORD	12
Electronic records	12
DESTRUCTION OF RECORDS	12
UPDATING THE RECORDS DISPOSAL SCHEDULE	12
ASSISTANCE IN USING THE RECORDS DISPOSAL SCHEDULE	12
RELATED LEGISLATION	13
DEFINITIONS	14
Agency	14
Appraisal	14
Business Classification Scheme	14
Principal Officer	14
Records	14
Records of an Agency	14
Records Disposal Schedule	15
Records Management Program	15
Recordkeeping Systems	15
Scope Note	15
Sentencing	15
Territory Archives	15
BUSINESS CLASSIFICATION SCHEME	16
ADOPTION MANAGEMENT 123	17
CHILD PROTECTION 124	21
CHILDREN'S COURT SERVICES 167	25
CHILDREN'S PROGRAMS 125	28
YOUTH JUSTICE 126	32
YOUTH PROGRAMS 127	38
RECORDS DISPOSAL SCHEDULE	42
ADOPTION MANAGEMENT 123	43
Advice 005	43
Agreements 006	43
Arrangements 011	44
Authorisation 014	44
Cases 016	45
Committees 020	46
Compliance 021	47
Conferences 022	48
Control 026	49
Enquiries 040	49
Inquiries 056	50
Meetings 072	51
Planning 079	51
Policy 080	52
Procedures 082	52
Public reaction 084	53
Registration 155	53
Reporting 088	54
Representations 089	55
Research 091	57
Reviewing 093	57
Submissions 102	58
CHILD PROTECTION 124	60
Advice 005	60
Agreements 006	61
Arrangements 011	61
Authorisation 014	62
Cases 016	62
Committees 020	63
Compliance 021	64
Conferences 022	65
Control 026	66
Enquiries 040	66
Inquiries 056	67
Meetings 072	68
Planning 079	68
Policy 080	69
Procedures 082	69
Public reaction 084	70
Reporting 088	70
Representations 089	71
Research 091	72
Reviewing 093	73
Submissions 102	74
CHILDREN'S COURT SERVICES 167	76
Advice 005	76
Agreements 006	77
Arrangements 011	77
Cases 016	78
Committees 020	79
Compliance 021	80
Conferences 022	81
Enquiries 040	82
Inquiries 056	83
Meetings 072	84
Planning 079	84
Policy 080	85
Procedures 082	86
Public reaction 084	86
Reporting 088	87
Representations 089	88
Research 091	89
Reviewing 093	90
Submissions 102	91
CHILDREN'S PROGRAMS 125	92
Advice 005	92
Agreements 006	93
Arrangements 011	93
Cases 016	94
Committees 020	95
Compliance 021	96
Conferences 022	97
Enquiries 040	98
Inquiries 056	99
Meetings 072	100
Planning 079	100
Policy 080	101
Procedures 082	102
Public reaction 084	102
Registration 155	102
Reporting 088	103
Representations 089	104
Research 091	106
Reviewing 093	106
Submissions 102	107
YOUTH JUSTICE 126	109
Advice 005	109
Agreements 006	110
Arrangements 011	110
Cases 016	111
Classification grading 345	111
Committees 020	112
Compliance 021	113
Conferences 022	114
Contraband Detection 307	115
Control 026	115
Custodial Visits 308	116
Enquiries 040	116
Escorts 310	117
Evaluation 042	117
Incident Management 311	118
Inquiries 056	119
Intelligence 306	120
Meetings 072	120
Planning 079	121
Policy 080	122
Procedures 082	123
Psychological Assessments 312	123
Public reaction 084	124
Recreation 313	124
Registration 155	125
Remissions assessment 347	126
Reporting 088	127
Representations 089	128
Research 091	130
Resident Leave 346	130
Reviewing 093	131
Security 097	132
Submissions 102	133
Transfer of Orders 318	134
Victim Liaison 315	134
YOUTH PROGRAMS 127	135
Advice 005	135
Agreements 006	136
Arrangements 011	136
Cases 016	137
Committees 020	138
Compliance 021	139
Conferences 022	140
Enquiries 040	141
Inquiries 056	142
Meetings 072	143
Planning 079	143
Policy 080	144
Procedures 082	145
Public reaction 084	145
Registration 155	145
Reporting 088	146
Representations 089	147
Research 091	149
Reviewing 093	149
Submissions 102	150
RETAIN AS TERRITORY ARCHIVES	152
ADOPTION MANAGEMENT 123	153
Advice 005	153
Agreements 006	153
Cases 016	154
Committees 020	155
Control 026	155
Planning 079	156
Policy 080	156
Public reaction 084	156
Registration 155	157
Reporting 088	157
Representations 089	158
Research 091	158
Reviewing 093	159
Submissions 102	159
CHILD PROTECTION 124	160
Advice 005	160
Agreements 006	160
Authorisation 014	160
Cases 016	161
Committees 020	161
Control 026	162
Planning 079	162
Policy 080	162
Public reaction 084	163
Reporting 088	163
Representations 089	164
Submissions 102	165
CHILDREN'S COURT SERVICES 167	166
Advice 005	166
Agreements 006	166
Cases 016	167
Committees 020	167
Inquiries 056	168
Planning 079	168
Policy 080	168
Reporting 088	169
Representations 089	170
Reviewing 093	170
Submissions 102	171
CHILDREN'S PROGRAMS 125	172
Advice 005	172
Agreements 006	172
Cases 016	172
Committees 020	173
Planning 079	173
Policy 080	174
Public reaction 084	174
Registration 155	174
Reporting 088	175
Representations 089	175
Reviewing 093	176
Submissions 102	176
YOUTH JUSTICE 126	177
Advice 005	177
Agreements 006	177
Cases 016	178
Committees 020	178
Control 026	179
Evaluation 042	179
Incident Management 311	179
Planning 079	180
Policy 080	180
Psychological Assessments 312	181
Public reaction 084	182
Registration 155	183
Remissions assessment 347	184
Reporting 088	184
Representations 089	185
Reviewing 093	185
Submissions 102	186
Transfer of Orders 318	186
Victim Liaison 315	186
YOUTH PROGRAMS 127	187
Advice 005	187
Agreements 006	187
Cases 016	188
Committees 020	188
Planning 079	189
Policy 080	189
Public reaction 084	189
Registration 155	190
Reporting 088	190
Representations 089	191
Reviewing 093	191
Submissions 102	192
SCHEDULE OF AMENDMENTS – this information is provided for the assistance of users but does not form part of the Notifiable Instrument.	193

INTRODUCTION
The Records Disposal Schedule - Children Youth and Family Support Records is the official authority for the disposal of records relating to Children Youth and Family Support Records.
It is one of a series of Records Disposal Schedules authorised by the Director of Territory Records in accordance with the provisions of the Territory Records Act 2002. It is used in conjunction with the Territory Administrative Records Disposal Schedule (TARDiS).
PURPOSE
The purpose of this Records Disposal Schedule is to provide for the authorised disposal of Children Youth and Family Support records created or maintained by ACT Government Agencies.
SCOPE
This Records Disposal Schedule applies to records created or maintained by ACT Government Agencies. It applies to records in any format, including electronic records.
AUTHORITY
The Director of Territory Records, in consultation with stakeholders and the Territory Records Advisory Council, has approved this Records Disposal Schedule for use. The schedule does not take effect until it has been incorporated into an agency's Records Management Program that has been signed off by the Principal Officer of the agency.
Even so, officers using this Records Disposal Schedule should apply it with caution. They should be aware that the authorisations for disposal are given in terms of the Territory Records Act 2002 only. Officers must not dispose of records in contravention of this Records Disposal Schedule or other requirements.
This Records Disposal Schedule will remain in force until a new schedule supersedes it or the Director of Territory Records withdraws it from use.
STRUCTURE AND RELATIONSHIP TO THE TERRITORY VERSION OF KEYWORD AAA
A Records Disposal Schedule generally specifies retention periods. That is, how long records are to be retained by the agency before being destroyed or retained as Territory Archives.
Retention periods set down in this schedule are minimum periods only and an agency may keep records for a longer period if considered necessary for business requirements. Reasons for longer retention could include legal requirements, administrative need or agency directives. An agency must not dispose of any records where it is aware of possible legal action for which the records may be required as evidence.
The Records Disposal Schedule - Children Youth and Family Support Records has a hierarchical structure that reflects its arrangements according to functions and activities, rather than by subject, and this also reflects a close relationship to the Territory Version of Keyword AAA. The Records Disposal Schedule is designed to be applicable to all Children Youth and Family Support records regardless of titling conventions used, so that records, which have not been titled using the terminology represented by this Records Disposal Schedule, may still be sentenced with relative ease.
Territory Version of Keyword AAA
The Territory Version of Keyword AAA is the general administrative thesaurus produced by the Territory Records Office. The structure and terms used in this Records Disposal Schedule are closely related to those used in the Territory Version of Keyword AAA, which is based on functional analysis of business activity. This methodology (i.e., the analysis of business activity) produces a hierarchical model of an organisation's business activity. The hierarchical model also represents a classification scheme for the records that document functions, activities and transactions.
The disposal actions listed in this Records Disposal Schedule were determined through the process of appraisal in accordance with Territory Records Office Standard for Records Management No.2 - Appraisal. Appraisal is based upon the same type of analysis of business activity employed in the classification scheme used in the Territory Version of Keyword AAA. Essentially, appraisal involves attaching record retention periods and disposal decisions (and even records creation requirements and rules) to the same classification scheme.
GUIDELINES FOR USE
Coverage of authority
The Records Disposal Schedule - Children Youth and Family Support Records:
•	covers all Children Youth and Family Support records;
•	is intended to be used in conjunction with TARDiS;
•	specifies the minimum period records should be kept (retention periods) 
•	specifies whether, upon the expiry of the retention periods, the records may be destroyed or are required as Territory Archives; and
•	is applicable to records created and maintained in any format, including electronic or formats such as microfiche.

Layout of the schedule
This Records Disposal Schedule begins with an introduction incorporating definitions and the business classification scheme. Then each of the functions and activity disposal sets or 'disposal classes' relating to the functions are described. These are followed by a composite list of classes designated 'Retain as Territory Archives'. The functions and activity disposal sets show the following details:
Function. 
This is the broad level business function and is displayed in bold capital letters at the top of each page. It is the highest level in the business classification scheme. It is followed by the scope note, which provides definitions of the function and a collective view of the business activities that make that function unique.
Activity.
Activities are the processes or operations that make up the business function. They are set in bold and italics below the function statement. This is the second level of the business classification scheme. The scope of the activity encompasses all of the transactions that take place in relation to the activity. Activities can relate to many functions with the scope notes covering all of these relationships (e.g., the activity 'Policy' is linked to all of the functions). However, each function and activity set represents a unique unit.
Entry No.
This is the disposal class number allocated based on the function and activity set and the class number of the record. The barcode is the same as the Entry No. and may be used in an automated recordkeeping system.
Description of Records.
This is the description of the records documenting the business function, activity and transactions. The descriptions can relate to one record such as a register or a group of records documenting a particular set of transactions.
Disposal Action.
This is the minimum period a record must be kept for and is the trigger event from which the disposal date can be calculated.

FORMAT OF RECORD
This Records Disposal Schedule is applicable to any record that performs the function prescribed, irrespective of format. Records may include:
•	cards;
•	registers;
•	files;
•	microfilm;
•	COM (computer output microfiche);
•	electronic records, including various electronic media, and
•	any other formats.

Electronic records
Refers to records created, communicated and maintained by means of electronic equipment. Information could be maintained/stored in a number of ways - on the database (the main database, or a special archives database); on magnetic media; on optical disks; or on separate hardcopy (paper, COM).
Electronic records must be readily accessible for the length of the specified retention period. Routine treatment (such as wiping, updating, alterations or re-recording) does not constitute disposal.
DESTRUCTION OF RECORDS
When the approved disposal date for the destruction of records has been reached, appropriate arrangements for their destruction should be made. It is the responsibility of each agency to ensure that its records are destroyed in a secure and appropriate manner as indicated in the agency Records Management Program.
UPDATING THE RECORDS DISPOSAL SCHEDULE
Records Disposal Schedules are reviewed and updated from time to time. For suggested amendments or alterations to this schedule please contact the Director of Territory Records.
ASSISTANCE IN USING THE RECORDS DISPOSAL SCHEDULE
Agencies requiring any assistance in the interpretation or implementation of any Records Disposal Schedule are encouraged to contact the Director of Territory Records.
RELATED LEGISLATION
The following legislation is related to the records classes covered by this Records Disposal Schedule:
Adoptions Act 1993
Crime Prevention Powers Act 1998
Crimes (Child Sex Offenders) Act 2005
Crimes (Forensic Procedures) Act 2000
Crimes (Restorative Justice) Act 2004
Crimes (Sentence Administration) Act 2005
Crimes (Sentencing) Act 2005
Crimes Act 1900
Evidence Act 1971
Executive Document Release Act 2001
Freedom of Information Act 1989
Government Procurement Act 2001
Health Records (Privacy and Access) Act 1997
Territory Records Act 2002
Occupational Health and Safety Act 1989
Ombudsman Act 1989
Privacy Act 1998 (Commonwealth)
Public Interest Disclosure Act 1994
Public Sector Management Act 1994
Young Peoples Act 1999

DEFINITIONS

Agency
The Executive, an ACT Court, the Legislative Assembly Secretariat, an administrative unit, a Board of Inquiry, a Judicial or Royal Commission, any other prescribed authority, or an entity declared under the regulations of the Territory Records Act 2002 to be an agency.
Appraisal
The process of evaluating business activities to:
•	determine which records need to be captured;
•	determine how long the records need to be kept to meet business needs; and
•	meet the requirements of organisational accountability and community expectations.
Business Classification Scheme
A hierarchical scheme for identifying and defining the functions, activities and transactions an agency performs in the conduct of its business, and the relationships between them.
Principal Officer
The Chief Executive of an administrative unit, or its equivalent in other types of agencies.
Records
Information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transition of business. This recorded information must be maintained or managed by the agency to provide evidence of their business activities. Records can be in written, electronic or any other form.
Records of an Agency
Records, in writing, electronic or any other form, under the control of an agency or to which it is entitled to control, kept as a record of its activities, whether it was created or received by the agency.

Records Disposal Schedule
A document approved by the Director of Territory Records, which sets out the types of records an agency must make and how long they must be kept.
Records Management Program
A document that complies with Section 16 of the Territory Records Act 2002 by setting out the means by which an agency will manage its records, and is approved by the agency's Principal Officer.
Recordkeeping Systems
Information systems that capture, maintain and provide access to records over time. While the term is often associated with computer software, Recordkeeping Systems also encompass policies, procedures, practices and resources that are applied within an agency to ensure that full and accurate records of business activity are made and kept.
Scope Note
An explanation of terms used in describing the records and the context in which they were made and used.
Sentencing
The process of applying appraisal decisions to individual records by determining the part of a Records Disposal Schedule that applies to the record and assigning a retention period consistent with that part.
Territory Archives
Records preserved for the benefit of present and future generations.

BUSINESS CLASSIFICATION SCHEME
ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Arrangements 011
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]
Authorisation 014
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Conferences 022
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]
Control 026
The activities associated with creating, maintaining and evaluating control mechanisms. Includes classification, indexing, registration, forms design etc to ensure maximum control over records and recordkeeping systems. Also includes control mechanisms for other information resources and systems. [TARDiS]
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]
Registration 155
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Arrangements 011
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]
Authorisation 014
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Conferences 022
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]
Control 026
The activities associated with creating, maintaining and evaluating control mechanisms. Includes classification, indexing, registration, forms design etc to ensure maximum control over records and recordkeeping systems. Also includes control mechanisms for other information resources and systems. [TARDiS]
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Arrangements 011
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Conferences 022
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]
CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]
CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Arrangements 011
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Conferences 022
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]
Registration 155
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Arrangements 011
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]
Classification grading 345
The activities associated with applying classification levels for management or benefit of the recipient.
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Conferences 022
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]
Contraband Detection 307
The activities associated with the intelligence relating to successful and unsuccessful detection and collection of contraband items including illegal drugs.
Control 026
The activities associated with creating, maintaining and evaluating control mechanisms. Includes classification, indexing, registration, forms design etc to ensure maximum control over records and recordkeeping systems. Also includes control mechanisms for other information resources and systems. [TARDiS]
Custodial Visits 308
The activities relating to the administration, review, approval and banning of persons visiting or observing detainees. Includes official and personal visitors, and arranging visits by staff to other agencies.
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Escorts 310
All activities relating to the arrangements and security required for the movement of persons or vehicles requiring accompaniment for protection or as a mark of honour.
Evaluation 042
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]
Incident Management 311
The activities associated with reporting an incident relating to the health or well being of a detainee or staff, a disturbance to the good order of the Remand Centre; the security of the Centre or detainee; breach of Standing Orders, Regulations and Legislation; loss or damage to plant and equipment; or any other significant event.
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]
Intelligence 306
The activities associated with the use of overt and covert methodologies to gain information or intelligence on a particular subject/target for the purposes of detecting drug and other subversive activities.
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Psychological Assessments 312
The activities undertaken in relation to psychological assessments and counselling to determine management options.
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]
Recreation 313
The activities associated with providing recreation, sport and entertainment to encourage participation.
Registration 155
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Remissions assessment 347
The activities associated with the assessment and management of resident committal remissions.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Resident Leave 346
The process of administering leave for which residents may be eligible.
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Security 097
The activities associated with measures taken to protect people, premises, equipment or information from accidental or intentional damage or from unauthorised access. Includes the security classification of personnel and criminal record checks. [TARDiS]
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
Transfer of Orders 318
The activities associated with the transfer of orders between jurisdictions.
Victim Liaison 315
The activities associated with liaising with victims.
YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Arrangements 011
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Conferences 022
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]
Registration 155
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

RECORDS DISPOSAL SCHEDULE
ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.005.001	Receipt of advice that resulted in major changes to the organisation or management. Includes advice provided by consultants	Retain as Territory Archives	
*123.005.001*			
123.005.002	Receipt and provision of all other advice on adoption management. Includes advice provided by consultants.	Destroy 5 years after action completed	
*123.005.002*			
123.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*123.005.003*			
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.006.001	Final version of significant agreements with government bodies or private organisations with implications for major liabilities or obligations.	Retain as Territory Archives	
*123.006.001*			
123.006.002	Negotiations, establishment, maintenance and review of significant agreements.	Retain as Territory Archives	
*123.006.002*			
123.006.003	Final version of other agreements.	Destroy 7 years after completion or other termination of agreement or contract.	
*123.006.003*			
123.006.004	Negotiations, establishment, maintenance and review of other agreements.	Destroy 7 years after signing of agreement	
*123.006.004*			
ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Arrangements 011
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.011.001	Travel and accommodation arrangements.	Destroy 1 year after action completed	
*123.011.001*			
Authorisation 014
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.014.001	Delegations of power to agency staff to authorise administrative action relating to adoption management.	Destroy 7 years after delegation expires	
*123.014.001*			
123.014.002	Authorisation for administrative actions relating to adoption management.	Destroy 7 years after authorisation expires or is superseded	
*123.014.002*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to particular incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.016.001	[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file]. 

To be used where it is considered necessary to keep records relating to adoption activities in the name of the prospective adoptive parents including: 
- permanent care orders;
- special needs adoptions;
- inter-country adoptions; and
- enquires and applications that do not proceed.

To be used where it is considered necessary to keep records relating to adoption activities in the name of the adoptee including:
- research into family history;
- information on the local community and custodians;
- local family names; and
- other relevant cultural issues and geno mapping.	Retain as Territory Archives	
*123.016.001*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.020.001	External committees formed to mange or advise. Includes finals of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Retain as Territory Archives	
*123.020.001*			
123.020.002	Internal committees formed to manage or advise. Includes final of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Destroy 7 years after action completed	
*123.020.002*			
123.020.003	Working papers and administration of committees. Includes:
- agenda
- notices of meetings
- draft minutes
- room bookings	Destroy 6 months after reference ceases or date inactive	
*123.020.003*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.021.001	Compliance with mandatory or optional standards or with statutory requirements.	Destroy 7 years after action completed	
*123.021.001*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Conferences 022
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.022.001	Conferences arranged by agency. Includes:
- program development;
- invitations to speakers:
- promotion activities;
- registrations;
- venue bookings;
- copies of financial statements.	Destroy 3 years after action completed	
*123.022.001*			
123.022.002	Reports commenting on and assessing conferences.	Destroy 3 years after action completed	
*123.022.002*			
123.022.003	Master copies of unpublished proceedings and reports, speeches and papers from conferences.	Destroy 3 years after action completed	
*123.022.003*			
123.022.004	Published proceedings from conferences.	Destroy 1 month after reference ceases or date inactive	
*123.022.004*			
123.022.005	Attendance of staff at conferences arranged by other organisations. Includes conference promotion material, programs and registration forms.
[For travel and accommodation arrangements made for staff to attend conferences, use Adoption Management Arrangements.]	Destroy 1 month after reference ceases or date inactive	
*123.022.005*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Control 026
The activities associated with creating, maintaining and evaluating control mechanisms. Includes classification, indexing, registration, forms design etc to ensure maximum control over records and recordkeeping systems. Also includes control mechanisms for other information resources and systems. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.026.001	Control records include indexes which record the name, date of birth, address and/or other related client details	Retain as Territory Archives	
*123.026.001*			
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.040.001	Records documenting the management of discovery orders and subpoenas. Includes detailed lists and copies of records found	Destroy 3 years after action completed	
*123.040.001*			
123.040.002	From the public about the agency and its programs, products and services	Destroy 2 years after action completed	
*123.040.002*			
123.040.003	Records documenting the handling of enquiries from agency employees by another government organisation covering the adoption management function	Destroy 1 year after action completed	
*123.040.003*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.056.001	Inquiry into the agency's performance	Destroy 10 years after action completed	
*123.056.001*			
123.056.002	Inquiries with no direct relation to the agency's function where the agency made a substantial contribution. Includes:
- agency statements and submissions
- responses to final reports
- transcripts of oral evidence given by agency officers	Destroy 7 years after final report of inquiry is released	
*123.056.002*			
123.056.003	Records documenting legal support given to the agency either conducting an inquiry or participating in an inquiry.	Destroy 3 years after final report of inquiry is released	
*123.056.003*			
123.056.004	Records documenting inquiries with no direct relation to the agency's function where the agency made little or no contribution.	Destroy 2 years after final report of inquiry is released	
*123.056.004*			
123.056.005	Working papers documenting the agency's contribution and involvement in an inquiry with no direct relation to the agency's function.	Destroy 1 month after reference ceases or date inactive	
*123.056.005*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies	Destroy 3 years after action completed	
*123.072.001*			
123.072.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes	Destroy 1 month after reference ceases or date inactive	
*123.072.002*			
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.079.001	Final version of agency wide adoption management plans	Retain as Territory Archives	
*123.079.001*			
123.079.002	Working papers used to develop all adoption management plans. Includes draft plans, reports, analysing issues and comments on draft plans	Destroy 1 year after adoption of the final plan	
*123.079.002*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.080.001	Final version of policies	Retain as Territory Archives	
*123.080.001*			
123.080.002	Development and establishment of agency's policies. Includes:
- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts	Destroy 5 years after policy is superseded	
*123.080.002*			
123.080.003	Comments made on the development of policies	Destroy 2 years after promulgation of new policy	
*123.080.003*			
123.080.004	Working papers documenting the development of policies	Destroy 2 years after promulgation of new policy	
*123.080.004*			
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.082.001	Master set of agency manuals, handbooks, directives etc detailing procedures	Destroy 7 years after procedures are superseded	
*123.082.001*			
123.082.002	Development and establishment of agency procedures.	Destroy 2 years after procedures are superseded	
*123.082.002*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.084.001	Public reaction and oversight agency response, such as the Ombudsman, OCA or Official Visitor.	Retain as Territory Archives	
*123.084.001*			
123.084.002	Public reaction and agency responses.	Destroy 6 years after action completed	
*123.084.002*			
Registration 155
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

Entry No.	Description of Records	Disposal Action	
123.155.001	Registers recording information relevant to the function.	Retain as Territory Archives	
*123.155.001*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.088.001	Final version of internal formal reports and report made to external agencies.	Retain as Territory Archives	
*123.088.001*			
123.088.002	Final versions of periodic internal reports used to monitor and document recurring activities. Includes the collection and reporting of statistical information.	Destroy 7 years after action completed	
*123.088.002*			
123.088.003	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 2 years after action completed	
*123.088.003*			
123.088.004	Responses to surveys.	Destroy 2 years after action completed	
*123.088.004*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.089.001	Records documenting responses to approaches received by the minister 'Ministerials' from peak industry bodies, leading community interest groups, recognised influential stakeholders and individuals concerning issues of a contentious nature which are of major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Retain as Territory Archives	
*123.089.001*			
123.089.002	Records documenting the preparation of Ministerial responses to questions raised in the Legislative Assembly.	Destroy 5 years after action completed	
*123.089.002*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.089.003	Records documenting responses to other approaches received by the minister 'Ministerials' from the public of a routine nature concerning issues which are of no major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Destroy 2 years after action completed	
123.089.004	Records documenting the management of communications sent to the Minister. Includes Ministerial directives (project worksheets) and background material, statistics and weekly reports on representations.	Destroy 1 year after action completed	
*123.089.004*			
123.089.005	Reference set of all responses to representations 'Ministerials' kept by the coordinating area.	Destroy 1 month after reference ceases or date inactive	
*123.089.005*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.091.001	Records documenting detailed or significant research.	Retain as Territory Archives	
*123.091.001*			
123.091.002	Records documenting routine research.	Destroy 1 year after action completed	
*123.091.002*			
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.093.001	Final report of review of agency programs and operations.	Retain as Territory Archives	
*123.093.001*			
123.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review, action plan, etc.	Destroy 3 years after action completed	
*123.093.002*			
123.093.003	Working papers documenting a review of agency programs and operations.	Destroy 1 year after action completed	
*123.093.003*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.102.001	Development of submissions (other than Cabinet submissions) relating to controversial issues.	Retain as Territory Archives	
*123.102.001*			
123.102.002	Working papers documenting the development of Cabinet submissions	Retain as Territory Archives	
*123.102.002*			
123.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Destroy 10 years after action completed	
*123.102.003*			
123.102.004	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning other matters of lesser importance with no far reaching impact on the social, economic and international standing of the country. Includes submissions concerning administrative matters.	Destroy 10 years after action completed	
*123.102.004*			
123.102.005	Working papers documenting the development of submissions (other than Cabinet submissions) relating to other matters of lesser importance.	Destroy 10 years after action completed	
*123.102.005*			

ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Submissions 102…continued
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.102.006	Final successful agency submissions made to community organisations.	Destroy 7 years after action completed	
*123.102.006*			
123.102.007	Final unsuccessful agency submissions made to community organisations.	Destroy 7 years after action completed	
*123.102.007*			
CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.005.001	Receipt of advice that resulted in major changes to the organisation or management. Includes advice provided by consultants	Retain as Territory Archives	
*124.005.001*			
124.005.002	Receipt and provision of all other advice on child protection. Includes advice provided by consultants.	Destroy 5 years after action completed	
*124.005.002*			
124.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*124.005.003*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.006.001	Final version of significant agreements with government bodies or private organisations with implications for major liabilities or obligations.	Retain as Territory Archives	
*124.006.001*			
124.006.002	Negotiations, establishment, maintenance and review of significant agreements.	Retain as Territory Archives	
*124.006.002*			
124.006.003	Final version of other agreements.	Destroy 7 years after completion or other termination of agreement or contract.	
*124.006.003*			
124.006.004	Negotiations, establishment, maintenance and review of other agreements.	Destroy 7 years after signing of agreement	
*124.006.004*			
Arrangements 011
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.011.001	Travel and accommodation arrangements.	Destroy 1 year after action completed	
*124.011.001*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Authorisation 014
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.014.001	Delegations of power to agency staff to authorise administrative action relating to child protection.	Retain as Territory Archives	
*124.014.001*			
124.014.002	Authorisations for administrative actions relating to child protection	Destroy 7 years after action completed	
*124.014.002*			
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to particular incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.016.001	Case files relating to child 'under protection' relating to: 
- particular incidents;
- persons; or
- organisations or clients.

[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file].	Retain as Territory Archives	
*124.016.001*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.020.001	External committees formed to manage or advise. Includes finals of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Retain as Territory Archives	
*124.020.001*			
124.020.002	Internal committees formed to mange or advise. Includes final of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Destroy 7 years after action completed	
*124.020.002*			
124.020.003	Working papers and administration of committees. Includes:
- agenda
- notices of meetings
- draft minutes
- room bookings	Destroy 1 month after reference ceases or date inactive	
*124.020.003*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.021.001	Compliance with mandatory or optional standards or with statutory requirements.	Destroy 8 years after action completed	
*124.021.001*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Conferences 022
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.022.001	Conferences arranged by agency. Includes:
- program development;
- invitation to speakers:
- promotion activities;
- registrations;
- venue bookings;
- copies of financial statements.	Destroy 3 years after action completed	
*124.022.001*			
124.022.002	Reports commenting on and assessing conferences.	Destroy 3 years after action completed	
*124.022.002*			
124.022.003	Master copies of unpublished proceedings and reports, speeches and papers from conferences.	Destroy 3 years after action completed	
*124.022.003*			
124.022.004	Published proceedings from conferences.	Destroy 1 month after reference ceases or date inactive	
*124.022.004*			
124.022.005	Attendance of staff at conferences arranged by other organisations. Includes conference promotion material, programs and registration forms.
[For travel and accommodation arrangements made for staff to attend conferences, use Child Protection Arrangements.]	Destroy 1 month after reference ceases or date inactive	
*124.022.005*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Control 026
The activities associated with creating, maintaining and evaluating control mechanisms. Includes classification, indexing, registration, forms design etc to ensure maximum control over records and recordkeeping systems. Also includes control mechanisms for other information resources and systems. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.026.001	Control records Include indexes which record the name, date of birth, address and/or other related client details	Retain as Territory Archives	
*124.026.001*			
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.040.001	Records documenting the management of discovery orders and subpoenas. Includes detailed lists and copies of records found	Destroy 3 years after action completed	
*124.040.001*			
124.040.002	From the public about the agency and its programs, products and services	Destroy 2 years after action completed	
*124.040.002*			
124.040.003	Records documenting the handling of enquiries from agency employees by another government organisation covering the adoption management function	Destroy 1 year after action completed	
*124.040.003*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.056.001	Inquiry into the agency's performance	Destroy 10 years after action completed	
*124.056.001*			
124.056.002	Inquiries with no direct relation to the agency's function where the agency made a substantial contribution. Includes:
- agency statements and submissions
- responses to final reports
- transcripts of oral evidence given by agency officers	Destroy 7 years after final report of inquiry is released	
*124.056.002*			
124.056.003	Records documenting legal support given to the agency either conducting an inquiry or participating in an inquiry.	Destroy 3 years after final report of inquiry is released	
*124.056.003*			
124.056.004	Records documenting inquiries with no direct relation to the agency's function where the agency made little or no contribution.	Destroy 2 years after final report of inquiry is released	
*124.056.004*			
124.056.005	Working papers documenting the agency's contribution and involvement in an inquiry with no direct relation to the agency's function.	Destroy 1 month after reference ceases or date inactive	
*124.056.005*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies	Destroy 3 years after action completed	
*124.072.001*			
124.072.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes	Destroy 1 month after reference ceases or date inactive	
*124.072.002*			
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.079.001	Final version of agency wide child protection management plans	Retain as Territory Archives	
*124.079.001*			
124.079.002	Working papers used to develop all child protection management plans. Includes draft plans, reports, analysing issues and comments on draft plans	Destroy 1 year after adoption of the final plan	
*124.079.002*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.080.001	Final version of policies	Retain as Territory Archives	
*124.080.001*			
124.080.002	Development and establishment of agency's policies. Includes:
- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts	Destroy 5 years after policy is superseded	
*124.080.002*			
124.080.003	Comments made on the development of policies	Destroy 2 years after promulgation of new policy	
*124.080.003*			
124.080.004	Working papers documenting the development of policies	Destroy 2 years after promulgation of new policy	
*124.080.004*			
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.082.001	Master set of agency manuals, handbooks, directives etc detailing procedures	Destroy 7 years after procedures are superseded	
*124.082.001*			
124.082.002	Development and establishment of agency procedures.	Destroy 2 years after procedures are superseded	
*124.082.002*			
CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.084.001	Public reaction and oversight agency response, such as the Ombudsman, OCA or Official Visitor.	Retain as Territory Archives	
*124.084.001*			
124.084.002	Public reaction and agency responses.	Destroy 6 years after action completed	
*124.084.002*			
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.088.001	Final version of internal formal reports and report made to external agencies.	Retain as Territory Archives	
*124.088.001*			
124.088.002	Final versions of periodic internal reports used to monitor and document recurring activities. Includes the collection and reporting of statistical information.	Destroy 7 years after action completed	
*124.088.002*			
124.088.003	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 2 years after action completed	
*124.088.003*			
124.088.004	Responses to surveys.	Destroy 2 years after action completed	
*124.088.004*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.089.001	Records documenting responses to approaches received by the minister (Ministerials) from peak industry bodies, leading community interest groups, recognised influential stakeholders and individuals concerning issues of a contentious nature which are of major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Retain as Territory Archives	
*124.089.001*			
124.089.002	Records documenting responses to other approaches received by the minister (Ministerials) from the public of a routine nature concerning issues which are of no major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Destroy 7 years after action completed	
*124.089.002*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Representations 089…continued
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.089.003	Records documenting the preparation of Ministerial responses to questions raised in the Legislative Assembly.	Destroy 5 years after action completed	
*124.089.003*			
124.089.004	Records documenting the management of communications sent to the Minister. Includes Ministerial directives (project worksheets) and background material, statistics and weekly reports on representations.	Destroy 1 year after action completed	
*124.089.004*			
124.089.005	Reference set of all responses to representations 'Ministerials' kept by the coordinating area.	Destroy 1 month after reference ceases or date inactive	
*124.089.005*			
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.091.001	Records documenting detailed research.	Destroy 7 years after action completed	
*124.091.001*			
124.091.002	Records documenting routine research.	Destroy 1 year after action completed	
*124.091.002*			
CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.093.001	Final report of review of agency programs and operations.	Retain as Territory Archives	
*124.093.001*			
124.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review, action plan, etc.	Destroy 3 years after action completed	
*124.093.002*			
124.093.003	Working papers documenting a review of agency programs and operations.	Destroy 1 year after action completed	
*124.093.003*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.102.001	Development of submissions (other than Cabinet submissions) relating to controversial issues.	Retain as Territory Archives	
*124.102.001*			
124.102.002	Working papers documenting the development of Cabinet submissions	Retain as Territory Archives	
*124.102.002*			
124.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Destroy 10 years after action completed	
*124.102.003*			
124.102.004	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning other matters of lesser importance with no far reaching impact on the social, economic and international standing of the country. Includes submissions concerning administrative matters.	Destroy 10 years after action completed	
*124.102.004*			
124.102.005	Working papers documenting the development of submissions (other than Cabinet submissions) relating to other matters of lesser importance.	Destroy 10 years after action completed	
*124.102.005*			

CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Submissions 102…continued
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.102.006	Final successful agency submissions made to community organisations.	Destroy 7 years after action completed	
*124.102.006*			
124.102.007	Final unsuccessful agency submissions made to community organisations.	Destroy 7 years after action completed	
*124.102.007*			
CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.005.001	Receipt of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*167.005.001*			
167.005.002	Receipt and provision of all other advice. Includes advice provided by consultants.	Destroy 5 years after action completed	
*167.005.002*			
167.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*167.005.003*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.006.001	Final version of significant agreements with government bodies or private organisations with implications for major liabilities or obligations.	Retain as Territory Archives	
*167.006.001*			
167.006.002	Negotiations, establishment, maintenance and review of significant agreements.	Retain as Territory Archives	
*167.006.002*			
167.006.003	Final version of other agreements.	Destroy 7 years after completion or other termination of agreement or contract	
*167.006.003*			
167.006.004	Negotiations, establishment, maintenance and review of other agreements.	Destroy 7 years after completion or other termination of agreement or contract	
*167.006.004*			
Arrangements 011
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.011.001	Travel and accommodation arrangements.	Destroy 1 year after action completed	
*167.011.001*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to particular incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.016.001	Case files and records relating to clients relating to the function.

[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file. can be used where it is considered necessary to keep records relating to particular records together. In such cases sentence the file with the longest retention period for any activity on the file.]	Retain as Territory Archives	
*167.016.001*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.020.001	Records of external and internal committees formed to manage or advise. Includes final versions of documents:
- establishing the committee;
- terms of reference;
- appointment of members;
- minutes;
- reports;
- recommendations; and
- supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*167.020.001*			
167.020.002	Records documenting declarations of members' private interests.	Destroy 7 years after termination of appointment	
*167.020.002*			
167.020.003	Records of working papers and administration of committees. Includes:
- agenda;
- notice of meetings;
- draft minutes; and
- room bookings	Destroy 6 months after action completed	
*167.020.003*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.021.001	Compliance with mandatory or optional standards with statutory requirements.	Destroy 7 years after action completed	
*167.021.001*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Conferences 022
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.022.001	Conferences arranged by the agency. Includes:
- program development;
- invitations to speakers;
- promotion activities;
- registrations; and
- venue bookings.	Destroy 3 years after action completed	
*167.022.001*			
167.022.002	Reports commenting on and assessing conferences.	Destroy 3 years after action completed	
*167.022.002*			
167.022.003	Master of unpublished proceedings and reports, speeches and papers from conferences.	Destroy 3 years after action completed	
*167.022.003*			
167.022.004	Published proceedings from conferences.	Destroy 6 months after action completed	
*167.022.004*			
167.022.005	Records documenting attendance of staff at conferences. Includes conference promotion material, programs and registration forms. 

[For travel and accommodation arrangements made for staff to attend conferences, use Arrangements]	Destroy 6 months after action completed	
*167.022.005*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.040.001	Records documenting the management of discovery orders and subpoenas. Includes detailed lists and copies of records found.	Destroy 3 years after action completed	
*167.040.001*			
167.040.002	Correspondence from the public about the agency, its programs, products or services.	Destroy 2 years after action completed	
*167.040.002*			
167.040.003	Records documenting the handling of enquiries from agency employees by another government organisation covering the children's programs function	Destroy 1 year after action completed	
*167.040.003*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.056.001	Records documenting the agency's contribution and involvement in an inquiry directly relating to its functions. Includes:
- agency statements and submissions
- responses to final reports
- transcripts of oral evidence given by agency officers	Retain as Territory Archives	
*167.056.001*			
167.056.002	Working papers documenting the agency's contribution and involvement in an inquiry directly relating to its functions.	Destroy 7 years after action completed	
*167.056.002*			
167.056.003	Records documenting inquiries with no direct relation to the agency's functions where the agency made a substantial contribution. Includes:
- agency statements and submissions
- responses to final reports
- transcripts of oral evidence given by agency officers	Destroy 3 years after action completed	
*167.056.003*			
167.056.004	Records documenting inquiries with no direct relation to the agency's function where the agency made little or no contribution.	Destroy 2 years after action completed	
*167.056.004*			
167.056.005	Working papers documenting the agency's contribution and involvement in an inquiry with no direct relation to the agency's function.	Destroy 6 months after action completed	
*167.056.005*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies.	Destroy 3 years after action completed	
*167.072.001*			
167.072.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes.	Destroy 6 months after action completed	
*167.072.002*			
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*167.079.001*			
167.079.002	Final version of plans for other projects.	Destroy 5 years after plan expires or is superseded	
*167.079.002*			
167.079.003	Working papers used to develop plans for projects. Includes draft plans, reports analysing issues, and comments on draft plans.	Destroy 1 year after plan expires or is superseded	
*167.079.003*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.080.001	Final version of policies.	Retain as Territory Archives	
*167.080.001*			
167.080.002	Development and establishment of agency's policies. Includes: 
- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts	Destroy 5 years	
*167.080.002*			
167.080.003	Comments made on the development of policies	Destroy 3 years after promulgation of new policy	
*167.080.003*			
167.080.004	Policy of documents and supporting papers.	Destroy 6 months after action completed	
*167.080.004*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.082.001	Master set of agency manuals, handbooks, and directives etc. detailing procedures	Destroy 7 years after procedures are superseded	
*167.082.001*			
167.082.002	Records documenting the development of agency procedures.	Destroy 2 years after procedures are superseded	
*167.082.002*			
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.084.001	Records documenting public reaction and agency responses.

[For suggestions received from the public use - Suggestions]	Destroy 6 years after action completed	
*167.084.001*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.088.001	Final version of internal formal reports and reports made to external agencies.	Retain as Territory Archives	
*167.088.001*			
167.088.002	Final versions of periodic internal reports used to monitor and document recurring activities. Includes the collection and reporting of statistical information.	Destroy 3 years after action completed	
*167.088.002*			
167.088.003	Responses to surveys.	Destroy 3 years after action completed	
*167.088.003*			
167.088.004	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 6 months after action completed	
*167.088.004*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.089.001	Records documenting responses to approaches received by the minister ('Ministerials') from peak industry bodies, leading community interest groups, recognised influential stakeholders and individuals concerning issues of a contentious nature which are of major significance to the agency and/or the community at large. Includes:
- copies of letters received
- final draft response
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response	Retain as Territory Archives	
*167.089.001*			
167.089.002	Records documenting the preparation of Ministerial responses to questions raised in the Legislative assembly.	Destroy 5 years after action completed	
*167.089.002*			
167.089.003	Records documenting responses to other approaches received by the minister ('Ministerials') from the public of a routine nature concerning issues which are of no major significance to agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- request from the Minister's office for changes
- final response	Destroy 2 years after action completed	
*167.089.003*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Representations 089…continued
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.089.004	Reference set of all responses to representations ('Ministerials') kept by the coordinating area.	Destroy 6 months after action completed	
*167.089.004*			
167.089.005	Reference set of all responses to representations ('Ministerials') kept by the coordinating area.	Destroy 6 months after action completed	
*167.089.005*			
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.091.001	Records documenting detailed research carried out to support the function.	Destroy 7 years after action completed	
*167.091.001*			
167.091.002	Records documenting routine research cared out to support the function.	Destroy 1 year after action completed	
*167.091.002*			

CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.093.001	Final report and action plan.	Retain as Territory Archives	
*167.093.001*			
167.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review.	Destroy 5 years after action completed	
*167.093.002*			
167.093.003	Working papers documenting a review of agency programs and operations.	Destroy 2 years after action completed	
*167.093.003*			

Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.102.001	Development of submissions (other than Cabinet submission) relating to controversial issues.	Retain as Territory Archives	
*167.102.001*			
167.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*167.102.002*			
167.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Destroy 10 years after action completed	
*167.102.003*			
167.102.004	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning other matters of lesser importance with no far reaching impact on the social, economic and international standing of the country. Includes submissions concerning administrative matters.	Destroy 10 years after action completed	
*167.102.004*			
167.102.005	Working papers documenting the development of submissions (other than Cabinet submissions) relating to other matters of lesser importance.	Destroy 10 years after action completed	
*167.102.005*			
167.102.006	Final successful agency submissions made to community organisations.	Destroy 7 years after action completed	
*167.102.006*			
167.102.007	Final unsuccessful agency submissions made to community organisation.	Destroy 7 years after action completed	
*167.102.007*			
CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.005.001	Receipt of advice that resulted in major changes to the organisation or management. Includes advice provided by consultants	Retain as Territory Archives	
*125.005.001*			
125.005.002	Receipt and provision of all other advice on children's programs. Includes advice provided by consultants.	Destroy 5 years after action completed	
*125.005.002*			
125.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*125.005.003*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.006.001	Final version of significant agreements with government bodies or private organisations with implications for major liabilities or obligations.	Retain as Territory Archives	
*125.006.001*			
125.006.002	Negotiations, establishment, maintenance and review of significant agreements.	Retain as Territory Archives	
*125.006.002*			
125.006.003	Final version of other agreements.	Destroy 7 years after completion or other termination of agreement or contract.	
*125.006.003*			
125.006.004	Negotiations, establishment, maintenance and review of other agreements.	Destroy 7 years after signing of agreement	
*125.006.004*			
Arrangements 011
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.011.001	Travel and accommodation arrangements.	Destroy 1 year after action completed	
*125.011.001*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to particular incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.016.001	Case files and records on children's programs.

[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file].	Retain as Territory Archives	
*125.016.001*			
125.016.002	Records relating to individual child care service providers. Information held on case files would include:
-licensing provisions and compliance
-advice provided to service providers by children's services advisers
-reports of visits to centres by children's services advisers.	Destroy 20 years after action completed	
*125.016.002*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.020.001	External committees formed to mange or advise. Includes finals of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Retain as Territory Archives	
*125.020.001*			
125.020.002	Internal committees formed to mange or advise. Includes final of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Destroy 7 years after action completed	
*125.020.002*			
125.020.003	Working papers and administration of committees. Includes:
- agenda
- notices of meetings
- draft minutes
- room bookings	Destroy 1 month after reference ceases or date inactive	
*125.020.003*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.021.001	Compliance with mandatory or optional standards or with statutory requirements.	Destroy 9 years after action completed	
*125.021.001*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Conferences 022
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.022.001	Conferences arranged by agency. Includes:
- program development;
- invitation to speakers:
- promotion activities;
- registrations;
- venue bookings;
- copies of financial statements.	Destroy 3 years after action completed	
*125.022.001*			
125.022.002	Reports commenting on and assessing conferences.	Destroy 3 years after action completed	
*125.022.002*			
125.022.003	Master copies of unpublished proceedings and reports, speeches and papers from conferences.	Destroy 3 years after action completed	
*125.022.003*			
125.022.004	Published proceedings from conferences.	Destroy 1 month after reference ceases or date inactive	
*125.022.004*			
125.022.005	Attendance of staff at conferences arranged by other organisations. Includes conference promotion material, programs and registration forms.
[For travel and accommodation arrangements made for staff to attend conferences, use Children's Programs Arrangements.]	Destroy 1 month after reference ceases or date inactive	
*125.022.005*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.040.001	Records documenting the management of discovery orders and subpoenas. Includes detailed lists and copies of records found	Destroy 3 years after action completed	
*125.040.001*			
125.040.002	From the public about the agency and its programs, products and services	Destroy 2 years after action completed	
*125.040.002*			
125.040.003	Records documenting the handling of enquiries from agency employees by another government organisation covering the adoption management function	Destroy 1 year after action completed	
*125.040.003*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.056.001	Inquiry into the agency's performance	Destroy 10 years after action completed	
*125.056.001*			
125.056.002	Inquiries with no direct relation to the agency's function where the agency made a substantial contribution. Includes:
- agency statements and submissions
- responses to final reports
- transcripts of oral evidence given by agency officers	Destroy 7 years after final report of inquiry is released	
*125.056.002*			
125.056.003	Records documenting legal support given to the agency either conducting an inquiry or participating in an inquiry.	Destroy 3 years after final report of inquiry is released	
*125.056.003*			
125.056.004	Records documenting inquiries with no direct relation to the agency's function where the agency made little or no contribution.	Destroy 2 years after final report of inquiry is released	
*125.056.004*			
125.056.005	Working papers documenting the agency's contribution and involvement in an inquiry with no direct relation to the agency's function.	Destroy 1 month after reference ceases or date inactive	
*125.056.005*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies	Destroy 3 years after action completed	
*125.072.001*			
125.072.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes	Destroy 1 month after reference ceases or date inactive	
*125.072.002*			
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.079.001	Final version of agency wide children's programs management plans	Retain as Territory Archives	
*125.079.001*			
125.079.002	Working papers used to develop all children's programs management plans. Includes draft plans, reports, analysing issues and comments on draft plans	Destroy 1 year after adoption of the final plan	
*125.079.002*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.080.001	Final version of policies	Retain as Territory Archives	
*125.080.001*			
125.080.002	Development and establishment of agency's policies. Includes:
- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts	Destroy 5 years after policy is superseded	
*125.080.002*			
125.080.003	Comments made on the development of policies	Destroy 2 years after promulgation of new policy	
*125.080.003*			
125.080.004	Working papers documenting the development of policies	Destroy 2 years after promulgation of new policy	
*125.080.004*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.082.001	Master set of agency manuals, handbooks, directives etc detailing procedures	Destroy 7 years after procedures are superseded	
*125.082.001*			
125.082.002	Development and establishment of agency procedures.	Destroy 2 years after procedures are superseded	
*125.082.002*			
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.084.001	Public reaction and oversight agency response, such as the Ombudsman, OCA or Official Visitor.	Retain as Territory Archives	
*125.084.001*			
125.084.002	Public reaction and agency responses.	Destroy 6 years after action completed	
*125.084.002*			
Registration 155
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

Entry No.	Description of Records	Disposal Action	
125.155.001	Registers recording information relevant to the function.	Retain as Territory Archives	
*125.155.001*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.088.001	Final version of internal formal reports and report made to external agencies.	Retain as Territory Archives	
*125.088.001*			
125.088.002	Final versions of periodic internal reports used to monitor and document recurring activities. Includes the collection and reporting of statistical information.	Destroy 7 years after action completed	
*125.088.002*			
125.088.003	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 2 years after action completed	
*125.088.003*			
125.088.004	Responses to surveys.	Destroy 2 years after action completed	
*125.088.004*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.089.001	Records documenting responses to approaches received by the minister (Ministerials) from peak industry bodies, leading community interest groups, recognised influential stakeholders and individuals concerning issues of a contentious nature which are of major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Retain as Territory Archives	
*125.089.001*			
125.089.002	Records documenting the preparation of Ministerial responses to questions raised in the Legislative Assembly.	Destroy 5 years after action completed	
*125.089.002*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.089.003	Records documenting responses to other approaches received by the minister (‘Ministerials’) from the public of a routine nature concerning issues which are of no major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Destroy 2 years after action completed	
*125.089.003*			
125.089.004	Records documenting the management of communications sent to the Minister. Includes Ministerial directives (project worksheets) and background material, statistics and weekly reports on representations.	Destroy 1 year after action completed	
*125.089.004*			
125.089.005	Reference set of all responses to representations 'Ministerials' kept by the coordinating area.	Destroy 1 month after reference ceases or date inactive	
*125.089.005*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.091.001	Records documenting detailed research.	Destroy 7 years after action completed	
*125.091.001*			
125.091.002	Records documenting routine research.	Destroy 1 year after action completed	
*125.091.002*			
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.093.001	Final report of review of agency programs and operations.	Retain as Territory Archives	
*125.093.001*			
125.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review, action plan, etc.	Destroy 3 years after action completed	
*125.093.002*			
125.093.003	Working papers documenting a review of agency programs and operations.	Destroy 1 year after action completed	
*125.093.003*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.102.001	Development of submissions (other than Cabinet submissions) relating to controversial issues.	Retain as Territory Archives	
*125.102.001*			
125.102.002	Working papers documenting the development of Cabinet submissions	Retain as Territory Archives	
*125.102.002*			
125.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Destroy 10 years after action completed	
*125.102.003*			
125.102.004	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning other matters of lesser importance with no far reaching impact on the social, economic and international standing of the country. Includes submissions concerning administrative matters.	Destroy 10 years after action completed	
*125.102.004*			
125.102.005	Working papers documenting the development of submissions (other than Cabinet submissions) relating to other matters of lesser importance.	Destroy 10 years after action completed	
*125.102.005*			

CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.102.006	Final successful agency submissions made to community organisations.	Destroy 7 years after action completed	
*125.102.006*			
125.102.007	Final unsuccessful agency submissions made to community organisations.	Destroy 7 years after action completed	
*125.102.007*			
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.005.001	Receipt of advice that resulted in major changes to the organisation or management. Includes advice provided by consultants	Retain as Territory Archives	
*126.005.001*			
126.005.002	Receipt and provision of all other advice on youth justice. Includes advice provided by consultants.	Destroy 5 years after action completed	
*126.005.002*			
126.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*126.005.003*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.006.001	Final version of significant agreements with government bodies or private organisations with implications for major liabilities or obligations.	Retain as Territory Archives	
*126.006.001*			
126.006.002	Negotiations, establishment, maintenance and review of significant agreements.	Retain as Territory Archives	
*126.006.002*			
126.006.003	Final version of other agreements.	Destroy 7 years after completion or other termination of agreement or contract.	
*126.006.003*			
126.006.004	Negotiations, establishment, maintenance and review of other agreements.	Destroy 7 years after signing of agreement	
*126.006.004*			
Arrangements 011
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.011.001	Travel and accommodation arrangements.	Destroy 1 year after action completed	
*126.011.001*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to particular incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.016.001	Can be used where it is considered necessary to keep case files and records on youth justice relating to: 
- particular incidents;
- persons; or
- organisations or clients.

[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file].	Retain as Territory Archives	
*126.016.001*			
Classification grading 345
The activities associated with applying classification levels for management or benefit of the recipient.

Entry No.	Description of Records	Disposal Action	
126.345.001	Includes all aspects of the details of classification levels of residents determining potential privileges and opportunities associated with the therapeutic approach of the relevant institution.	Destroy 20 years after action completed	
*126.345.001*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.020.001	External committees formed to mange or advise. Includes finals of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Retain as Territory Archives	
*126.020.001*			
126.020.002	Internal committees formed to mange or advise. Includes final of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Destroy 7 years after action completed	
*126.020.002*			
126.020.003	Working papers and administration of committees. Includes:
- agenda
- notices of meetings
- draft minutes
- room bookings	Destroy 1 month after reference ceases or date inactive	
*126.020.003*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.021.001	Compliance with mandatory or optional standards or with statutory requirements.	Destroy 10 years after action completed	
*126.021.001*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Conferences 022
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.022.001	Conferences arranged by agency. Includes:
- program development;
- invitation to speakers:
- promotion activities;
- registrations;
- venue bookings;
- copies of financial statements.	Destroy 3 years after action completed	
*126.022.001*			
126.022.002	Reports commenting on and assessing conferences.	Destroy 3 years after action completed	
*126.022.002*			
126.022.003	Master copies of unpublished proceedings and reports, speeches and papers from conferences.	Destroy 3 years after action completed	
*126.022.003*			
126.022.004	Published proceedings from conferences.	Destroy 1 month after reference ceases or date inactive	
*126.022.004*			
126.022.005	Attendance of staff at conferences arranged by other organisations. Includes conference promotion material, programs and registration forms.
[For travel and accommodation arrangements made for staff to attend conferences, use Youth Justice Arrangements.]	Destroy 1 month after reference ceases or date inactive	
*126.022.005*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Contraband Detection 307
The activities associated with the intelligence relating to successful and unsuccessful detection and collection of contraband items including illegal drugs.

Entry No.	Description of Records	Disposal Action	
126.307.001	Records relating to bodily searching of residents.	Destroy 5 years after action completed	
*126.307.001*			
126.307.002	Records relating to the collection, testing, dispatch and result of urine samples and breath tests.	Destroy 5 years after action completed	
*126.307.002*			
126.307.003	Records relating to the detection, retrieval and disposal of contraband.	Destroy 5 years after action completed	
*126.307.003*			
Control 026
The activities associated with creating, maintaining and evaluating control mechanisms. Includes classification, indexing, registration, forms design etc to ensure maximum control over records and recordkeeping systems. Also includes control mechanisms for other information resources and systems. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.026.001	Control records Include indexes which record the name, date of birth, address and/or other related client details	Retain as Territory Archives	
*126.026.001*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Custodial Visits 308
The activities relating to the administration, review, approval and banning of persons visiting or observing detainees. Includes official and personal visitors, and arranging visits by staff to other agencies.

Entry No.	Description of Records	Disposal Action	
126.308.001	Records relating to the processing of visitor requests of a non-regular basis that are accepted. Including agency identity card and security passes.	Destroy 7 years after action completed	
*126.308.001*			
126.308.002	Records relating to requests to visit that are restricted, prohibited or declined.	Destroy 7 years after action completed	
*126.308.002*			
126.308.003	Records relating to approved regular visitors.	Destroy 2 years after action completed	
*126.308.003*			
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.040.001	Records documenting the management of discovery orders and subpoenas. Includes detailed lists and copies of records found	Destroy 3 years after action completed	
*126.040.001*			
126.040.002	From the public about the agency and its programs, products and services	Destroy 2 years after action completed	
*126.040.002*			
126.040.003	Records documenting the handling of enquiries from agency employees by another government organisation covering the adoption management function	Destroy 1 year after action completed	
*126.040.003*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Escorts 310
All activities relating to the arrangements and security required for the movement of persons or vehicles requiring accompaniment for protection or as a mark of honour.

Entry No.	Description of Records	Disposal Action	
126.310.001	Records of all activities relating to the travel and other arrangements for escorting for accompaniment or security required for the movement of residents outside and between facilities. Includes escort arrangements required for medical appointments and court appearances.	Destroy 15 years after action completed	
*126.310.001*			
Evaluation 042
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*126.042.001*			
126.042.002	Other records documenting the evaluation and ongoing monitoring of the function.	Destroy 3 years after action completed	
*126.042.002*			
126.042.003	Working papers supporting external or internal reports evaluating the function.	Destroy 3 months after action completed	
*126.042.003*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Incident Management 311
The activities associated with reporting an incident relating to the health or well being of a detainee or staff, a disturbance to the good order of the Remand Centre; the security of the Centre or detainee; breach of Standing Orders, Regulations and Legislation; loss or damage to plant and equipment; or any other significant event.

Entry No.	Description of Records	Disposal Action	
126.311.001	Records of incidents where further investigating, reporting and legal proceedings occurred.	Retain as Territory Archives	
*126.311.001*			
126.311.002	Records documenting incidents where no further action beyond the report occurred.	Destroy 7 years after action completed	
*126.311.002*			
126.311.003	Records of management systems relating to the management of the incident reporting process. Includes the issuing of reports to business units and responses to adhoc statistical queries relating to incident management.	Destroy 5 years after action completed	
*126.311.003*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.056.001	Inquiry into the agency's performance	Destroy 20 years after action completed	
*126.056.001*			
126.056.002	Inquiries with no direct relation to the agency's function where the agency made a substantial contribution. Includes:
- agency statements and submissions
- responses to final reports
- transcripts of oral evidence given by agency officers	Destroy 7 years after final report of inquiry is released	
*126.056.002*			
126.056.003	Records documenting legal support given to the agency either conducting an inquiry or participating in an inquiry.	Destroy 3 years after final report of inquiry is released	
*126.056.003*			
126.056.004	Records documenting inquiries with no direct relation to the agency's function where the agency made little or no contribution.	Destroy 2 years after final report of inquiry is released	
*126.056.004*			
126.056.005	Working papers documenting the agency's contribution and involvement in an inquiry with no direct relation to the agency's function.	Destroy 1 month after reference ceases or date inactive	
*126.056.005*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Intelligence 306
The activities associated with the use of overt and covert methodologies to gain information or intelligence on a particular subject/target for the purposes of detecting drug and other subversive activities.

Entry No.	Description of Records	Disposal Action	
126.306.001	Intelligence information required by legislation to be reported to other authorities.	Destroy 7 years after action completed	
*126.306.001*			
126.306.002	Intelligence information that requires no further action.	Destroy 1 year after action completed	
*126.306.002*			
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies	Destroy 3 years after action completed	
*126.072.001*			
126.072.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes	Destroy 1 month after reference ceases or date inactive	
*126.072.002*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.079.001	Final version of agency wide youth justice management plans	Retain as Territory Archives	
*126.079.001*			
126.079.002	Working papers used to develop all youth justice management plans. Includes draft plans, reports, analysing issues and comments on draft plans	Destroy 1 year after adoption of the final plan	
*126.079.002*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.080.001	Final version of policies	Retain as Territory Archives	
*126.080.001*			
126.080.002	Development and establishment of agency's policies. Includes:
- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts	Destroy 5 years after policy is superseded	
*126.080.002*			
126.080.003	Comments made on the development of policies	Destroy 2 years after promulgation of new policy	
*126.080.003*			
126.080.004	Working papers documenting the development of policies	Destroy 2 years after promulgation of new policy	
*126.080.004*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.082.001	Master set of agency manuals, handbooks, directives etc detailing procedures	Destroy 7 years after procedures are superseded	
*126.082.001*			
126.082.002	Development and establishment of agency procedures.	Destroy 2 years after procedures are superseded	
*126.082.002*			
Psychological Assessments 312
The activities undertaken in relation to psychological assessments and counselling to determine management options.

Entry No.	Description of Records	Disposal Action	
126.312.001	Records that do not relate to a specific client/resident, covering activities in relation to psychological assessments and counselling to determine management options. Includes the comprehensive assessment of program needs, skill levels, educational profiles, raw data, psychologists' reports, handwritten notes and clinical observations, reports from other professional, letters from clients and informal case notes.	Retain as Territory Archives	
*126.312.001*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.084.001	Public reaction and oversight agency response, such as the Ombudsman, OCA or Official Visitor.	Retain as Territory Archives	
*126.084.001*			
126.084.002	Public reaction and agency responses.	Destroy 6 years after action completed	
*126.084.002*			
Recreation 313
The activities associated with providing recreation, sport and entertainment to encourage participation.

Entry No.	Description of Records	Disposal Action	
126.313.001	Records of activity programs provided for recreation, sport and entertainment for residents. Includes program timetabling, assessments, etc.	Destroy 7 years after action completed	
*126.313.001*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Registration 155
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

Entry No.	Description of Records	Disposal Action	
126.155.001	Registers recording information of arrival, departure and transfer of residents.	Retain as Territory Archives	
*126.155.001*			
126.155.002	Registers recording information of visits to resident facilities.	Retain as Territory Archives	
*126.155.002*			
126.155.003	Officer duty logs	Retain as Territory Archives	
*126.155.003*			
126.155.004	Records relating to daily operational activities and routines in relation to staff and residents. Includes duty logs and the reception and disposal register that records all resident belongings, departures and arrivals to facilities.	Retain as Territory Archives	
*126.155.004*			
126.155.005	Officers Contemporaneous Notebooks including the register recording the receipt, storage and dispatch of these notebooks.	Retain as Territory Archives	
*126.155.005*			
126.155.006	Senior Manager's activities including the Senior Manager's Journal, instructions, standing orders and procedures.	Retain as Territory Archives	
*126.155.006*			
126.155.007	Records of any personal property accompanying the residents being transferred, or escorted. Includes property sheets and property indemnity forms.	Destroy 7 years after action completed	
*126.155.007*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Registration 155…continued
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

Entry No.	Description of Records	Disposal Action	
126.155.008	Attendance records relating to offender achievements, completion of programs, attendance and demographics.	Destroy 7 years after action completed	
*126.155.008*			
126.155.009	Records relating to confiscated and unclaimed property.	Destroy 2 years after action completed	
*126.155.009*			
Remissions assessment 347
The activities associated with the assessment and management of resident committal remissions.

Entry No.	Description of Records	Disposal Action	
126.347.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies.	Retain as Territory Archives	
*126.347.001*			
126.347.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes.	Destroy 6 months after action completed	
*126.347.002*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.088.001	Final version of internal formal reports and report made to external agencies.	Retain as Territory Archives	
*126.088.001*			
126.088.002	Final versions of periodic internal reports used to monitor and document recurring activities. Includes the collection and reporting of statistical information.	Destroy 7 years after action completed	
*126.088.002*			
126.088.003	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 2 years after action completed	
*126.088.003*			
126.088.004	Responses to surveys.	Destroy 2 years after action completed	
*126.088.004*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.089.001	Records documenting responses to approaches received by the minister (Ministerials) from peak industry bodies, leading community interest groups, recognised influential stakeholders and individuals concerning issues of a contentious nature which are of major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Retain as Territory Archives	
*126.089.001*			
126.089.002	Records documenting the preparation of Ministerial responses to questions raised in the Legislative Assembly.	Destroy 5 years after action completed	
*126.089.002*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Representations 089…continued
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.089.003	Records documenting responses to other approaches received by the minister (Ministerials) from the public of a routine nature concerning issues which are of no major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Destroy 2 years after action completed	
*126.089.003*			
126.089.004	Records documenting the management of communications sent to the Minister. Includes Ministerial directives (project worksheets) and background material, statistics and weekly reports on representations.	Destroy 1 year after action completed	
*126.089.004*			
126.089.005	Reference set of all responses to representations 'Ministerials' kept by the coordinating area.	Destroy 1 month after reference ceases or date inactive	
*126.089.005*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.091.001	Records documenting detailed research.	Destroy 7 years after action completed	
*126.091.001*			
126.091.002	Records documenting routine research.	Destroy 1 year after action completed	
*126.091.002*			
Resident Leave 346
The process of administering leave for which residents may be eligible.

Entry No.	Description of Records	Disposal Action	
126.346.001	Records documenting all applications for resident's a leave of absence either accompanied or unaccompanied relating to work release, community work, sporting, education, compassionate or personal business leave. Includes change of address forms, and information sheets and checklists.	Destroy 5 years after action completed	
*126.346.001*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.093.001	Final report of review of agency programs and operations.	Retain as Territory Archives	
*126.093.001*			
126.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review, action plan, etc.	Destroy 3 years after action completed	
*126.093.002*			
126.093.003	Working papers documenting a review of agency programs and operations.	Destroy 1 year after action completed	
*126.093.003*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Security 097
The activities associated with measures taken to protect people, premises, equipment or information from accidental or intentional damage or from unauthorised access. Includes the security classification of personnel and criminal record checks. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.097.001	Security footage that contains evidence of notifiable incidents such as assault, death or significant injury, security breach, escape etc.	Destroy 7 years after person reaches 25 years of age, or 7 years after last action, whichever is later	
*126.097.001*			
126.097.002	Security footage that contains evidence of the use of force, use of the seclusion room	Destroy 2 years after date of creation	
*126.097.002*			
126.097.003	Security footage that does not contain evidence as described in other classes of security and is not subject to FOI	Destroy 1 month after creation	
*126.097.003*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.102.001	Development of submissions (other than Cabinet submissions) relating to controversial issues.	Retain as Territory Archives	
*126.102.001*			
126.102.002	Working papers documenting the development of Cabinet submissions	Retain as Territory Archives	
*126.102.002*			
126.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Destroy 10 years after action completed	
*126.102.003*			
126.102.004	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning other matters of lesser importance with no far reaching impact on the social, economic and international standing of the country. Includes submissions concerning administrative matters.	Destroy 10 years after action completed	
*126.102.004*			
126.102.005	Working papers documenting the development of submissions (other than Cabinet submissions) relating to other matters of lesser importance.	Destroy 10 years after action completed	
*126.102.005*			

YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Submissions 102…continued
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.102.006	Final successful agency submissions made to community organisations.	Destroy 7 years after action completed	
*126.102.006*			
126.102.007	Final unsuccessful agency submissions made to community organisations.	Destroy 7 years after action completed	
*126.102.007*			
Transfer of Orders 318
The activities associated with the transfer of orders between jurisdictions.

Entry No.	Description of Records	Disposal Action	
126.318.001	Records relating to the transfer of orders between jurisdictions.	Retain as Territory Archives	
*126.318.001*			
Victim Liaison 315
The activities associated with liaising with victims.

Entry No.	Description of Records	Disposal Action	
126.315.001	Records relating to victim matters.	Retain as Territory Archives	
*126.315.001*			
YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.005.001	Receipt of advice that resulted in major changes to the organisation or management. Includes advice provided by consultants	Retain as Territory Archives	
*127.005.001*			
127.005.002	Receipt and provision of all other advice on youth programs Includes advice provided by consultants.	Destroy 5 years after action completed	
*127.005.002*			
127.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*127.005.003*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.006.001	Final version of significant agreements with government bodies or private organisations with implications for major liabilities or obligations.	Retain as Territory Archives	
*127.006.001*			
127.006.002	Negotiations, establishment, maintenance and review of significant agreements.	Retain as Territory Archives	
*127.006.002*			
127.006.003	Final version of other agreements.	Destroy 7 years after completion or other termination of agreement or contract.	
*127.006.003*			
127.006.004	Negotiations, establishment, maintenance and review of other agreements.	Destroy 7 years after signing of agreement	
*127.006.004*			
Arrangements 011
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.011.001	Travel and accommodation arrangements.	Destroy 1 year after action completed	
*127.011.001*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to particular incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.016.001	Records relating to case files on youth programs

 [Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file]. Can be used where it is considered necessary to keep case files and records on youth programs.	Retain as Territory Archives	
*127.016.001*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.020.001	External committees formed to mange or advise. Includes finals of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Retain as Territory Archives	
*127.020.001*			
127.020.002	Internal committees formed to mange or advise. Includes final of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Destroy 7 years after action completed	
*127.020.002*			
127.020.003	Working papers and administration of committees. Includes:
- agenda
- notices of meetings
- draft minutes
- room bookings	Destroy 1 month after reference ceases or date inactive	
*127.020.003*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Compliance 021
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.021.001	Compliance with mandatory or optional standards or with statutory requirements.	Destroy 10 years after action completed	
*127.021.001*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Conferences 022
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.022.001	Conferences arranged by agency. Includes:
- program development;
- invitation to speakers:
- promotion activities;
- registrations;
- venue bookings;
- copies of financial statements.	Destroy 3 years after action completed	
*127.022.001*			
127.022.002	Reports commenting on and assessing conferences.	Destroy 3 years after action completed	
*127.022.002*			
127.022.003	Master copies of unpublished proceedings and reports, speeches and papers from conferences.	Destroy 3 years after action completed	
*127.022.003*			
127.022.004	Published proceedings from conferences.	Destroy 1 month after reference ceases or date inactive	
*127.022.004*			
127.022.005	Attendance of staff at conferences arranged by other organisations. Includes conference promotion material, programs and registration forms.
[For travel and accommodation arrangements made for staff to attend conferences, use Youth Programs Arrangements.]	Destroy 1 month after reference ceases or date inactive	
*127.022.005*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Enquiries 040
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.040.001	Records documenting the management of discovery orders and subpoenas. Includes detailed lists and copies of records found	Destroy 3 years after action completed	
*127.040.001*			
127.040.002	From the public about the agency and its programs, products and services	Destroy 2 years after action completed	
*127.040.002*			
127.040.003	Records documenting the handling of enquiries from agency employees by another government organisation covering the adoption management function	Destroy 1 year after action completed	
*127.040.003*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.056.001	Inquiry into the agency's performance	Destroy 10 years after action completed	
*127.056.001*			
127.056.002	Inquiries with no direct relation to the agency's function where the agency made a substantial contribution. Includes:
- agency statements and submissions
- responses to final reports
- transcripts of oral evidence given by agency officers	Destroy 7 years after final report of inquiry is released	
*127.056.002*			
127.056.003	Records documenting legal support given to the agency either conducting an inquiry or participating in an inquiry.	Destroy 3 years after final report of inquiry is released	
*127.056.003*			
127.056.004	Records documenting inquiries with no direct relation to the agency's function where the agency made little or no contribution.	Destroy 2 years after final report of inquiry is released	
*127.056.004*			
127.056.005	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes.	Destroy 1 month after reference ceases or date inactive	
*127.056.005*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Meetings 072
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies.	Destroy 3 years after action completed	
*127.072.001*			
127.072.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes.	Destroy 1 month after reference ceases or date inactive	
*127.072.002*			
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.079.001	Final version of agency youth program management plans	Retain as Territory Archives	
*127.079.001*			
127.079.002	Working papers used to develop all youth program management plans. Includes draft plans, reports, analysing issues and comments on draft plans	Destroy 1 year after adoption of the final plan	
*127.079.002*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.080.001	Final version of policies	Retain as Territory Archives	
*127.080.001*			
127.080.002	Development and establishment of agency's policies. Includes:
- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts	Destroy 5 years after policy is superseded	
*127.080.002*			
127.080.003	Comments made on the development of policies	Destroy 2 years after promulgation of new policy	
*127.080.003*			
127.080.004	Working papers documenting the development of policies	Destroy 2 years after promulgation of new policy	
*127.080.004*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Procedures 082
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.082.001	Master set of agency manuals, handbooks, directives etc detailing procedures	Destroy 7 years after procedures are superseded	
*127.082.001*			
127.082.002	Development and establishment of agency procedures.	Destroy 2 years after procedures are superseded	
*127.082.002*			
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.084.001	Public reaction and oversight agency response, such as the Ombudsman, OCA or Official Visitor.	Retain as Territory Archives	
*127.084.001*			
127.084.002	Public reaction and agency responses.	Destroy 6 years after action completed	
*127.084.002*			
Registration 155
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

Entry No.	Description of Records	Disposal Action	
127.155.001	Registers recording information relevant to the function.	Retain as Territory Archives	
*127.155.001*			
YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.088.001	Final version of internal formal reports and report made to external agencies.	Retain as Territory Archives	
*127.088.001*			
127.088.002	Final versions of periodic internal reports used to monitor and document recurring activities. Includes the collection and reporting of statistical information.	Destroy 7 years after action completed	
*127.088.002*			
127.088.003	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 2 years after action completed	
*127.088.003*			
127.088.004	Responses to surveys.	Destroy 2 years after action completed	
*127.088.004*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.089.001	Records documenting responses to approaches received by the minister 'Ministerials' from peak industry bodies, leading community interest groups, recognised influential stakeholders and individuals concerning issues of a contentious nature which are of major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Retain as Territory Archives	
*127.089.001*			
127.089.002	Records documenting the preparation of Ministerial responses to questions raised in the Legislative Assembly.	Destroy 5 years after action completed	
*127.089.002*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.089.003	Records documenting responses to other approaches received by the minister 'Ministerials' from the public of a routine nature concerning issues which are of no major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Destroy 2 years after action completed	
*127.089.003*			
127.089.004	Records documenting the management of communications sent to the Minister. Includes Ministerial directives (project worksheets) and background material, statistics and weekly reports on representations.	Destroy 1 year after action completed	
*127.089.004*			
127.089.005	Reference set of all responses to representations 'Ministerials' kept by the coordinating area.	Destroy 1 month after reference ceases or date inactive	
*127.089.005*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.091.001	Records documenting detailed research.	Destroy 7 years after action completed	
*127.091.001*			
127.091.002	Records documenting routine research.	Destroy 1 year after action completed	
*127.091.002*			
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.093.001	Final report of review of agency programs and operations.	Retain as Territory Archives	
*127.093.001*			
127.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review, action plan, etc.	Destroy 3 years after action completed	
*127.093.002*			
127.093.003	Working papers documenting a review of agency programs and operations.	Destroy 1 year after action completed	
*127.093.003*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.102.001	Development of submissions (other than Cabinet submissions) relating to controversial issues.	Retain as Territory Archives	
*127.102.001*			
127.102.002	Working papers documenting the development of Cabinet submissions	Retain as Territory Archives	
*127.102.002*			
127.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Destroy 10 years after action completed	
*127.102.003*			
127.102.004	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning other matters of lesser importance with no far reaching impact on the social, economic and international standing of the country. Includes submissions concerning administrative matters.	Destroy 10 years after action completed	
*127.102.004*			
127.102.005	Working papers documenting the development of submissions (other than Cabinet submissions) relating to other matters of lesser importance.	Destroy 10 years after action completed	
*127.102.005*			

YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Submissions 102…continued
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.102.006	Final successful agency submissions made to community organisations.	Destroy 7 years after action completed	
*127.102.006*			
127.102.007	Final unsuccessful agency submissions made to community organisations.	Destroy 7 years after action completed	
*127.102.007*			

RETAIN AS TERRITORY ARCHIVES

Classes for retention as Territory Archives
ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.005.001	Receipt of advice that resulted in major changes to the organisation or management. Includes advice provided by consultants	Retain as Territory Archives	
*123.005.001*			
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.006.001	Final version of significant agreements with government bodies or private organisations with implications for major liabilities or obligations.	Retain as Territory Archives	
*123.006.001*			
123.006.002	Negotiations, establishment, maintenance and review of significant agreements.	Retain as Territory Archives	
*123.006.002*			

Classes for retention as Territory Archives
ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to particular incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.016.001	[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file]. 

To be used where it is considered necessary to keep records relating to adoption activities in the name of the prospective adoptive parents including: 
- permanent care orders;
- special needs adoptions;
- inter-country adoptions; and
- enquires and applications that do not proceed.

To be used where it is considered necessary to keep records relating to adoption activities in the name of the adoptee including:
- research into family history;
- information on the local community and custodians;
- local family names; and
- other relevant cultural issues and geno mapping.	Retain as Territory Archives	
*123.016.001*			

Classes for retention as Territory Archives
ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.020.001	External committees formed to mange or advise. Includes finals of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Retain as Territory Archives	
*123.020.001*			
Control 026
The activities associated with creating, maintaining and evaluating control mechanisms. Includes classification, indexing, registration, forms design etc to ensure maximum control over records and recordkeeping systems. Also includes control mechanisms for other information resources and systems. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.026.001	Control records include indexes which record the name, date of birth, address and/or other related client details	Retain as Territory Archives	
*123.026.001*			

Classes for retention as Territory Archives
ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.079.001	Final version of agency wide adoption management plans	Retain as Territory Archives	
*123.079.001*			
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.080.001	Final version of policies	Retain as Territory Archives	
*123.080.001*			
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.084.001	Public reaction and oversight agency response, such as the Ombudsman, OCA or Official Visitor.	Retain as Territory Archives	
*123.084.001*			

Classes for retention as Territory Archives
ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Registration 155
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

Entry No.	Description of Records	Disposal Action	
123.155.001	Registers recording information relevant to the function.	Retain as Territory Archives	
*123.155.001*			
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.088.001	Final version of internal formal reports and report made to external agencies.	Retain as Territory Archives	
*123.088.001*			

Classes for retention as Territory Archives
ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.089.001	Records documenting responses to approaches received by the minister 'Ministerials' from peak industry bodies, leading community interest groups, recognised influential stakeholders and individuals concerning issues of a contentious nature which are of major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Retain as Territory Archives	
*123.089.001*			
Research 091
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.091.001	Records documenting detailed or significant research.	Retain as Territory Archives	
*123.091.001*			

Classes for retention as Territory Archives
ADOPTION MANAGEMENT 123
The function of managing the adoption process. Includes all records documenting the adoption processes including individual case histories, polices and procedures relating to adoption. Involves the management of the records of relinquishing parents, prospective adoptive parents and children that document the transfer of legal guardianship of children from birth to adoptive parents.
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.093.001	Final report of review of agency programs and operations.	Retain as Territory Archives	
*123.093.001*			
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
123.102.001	Development of submissions (other than Cabinet submissions) relating to controversial issues.	Retain as Territory Archives	
*123.102.001*			
123.102.002	Working papers documenting the development of Cabinet submissions	Retain as Territory Archives	
*123.102.002*			
Classes for retention as Territory Archives
CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.005.001	Receipt of advice that resulted in major changes to the organisation or management. Includes advice provided by consultants	Retain as Territory Archives	
*124.005.001*			
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.006.001	Final version of significant agreements with government bodies or private organisations with implications for major liabilities or obligations.	Retain as Territory Archives	
*124.006.001*			
124.006.002	Negotiations, establishment, maintenance and review of significant agreements.	Retain as Territory Archives	
*124.006.002*			
Authorisation 014
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.014.001	Delegations of power to agency staff to authorise administrative action relating to child protection.	Retain as Territory Archives	
*124.014.001*			

tClasses for retention as Territory Archives
CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to particular incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.016.001	Case files relating to child 'under protection' relating to: 
- particular incidents;
- persons; or
- organisations or clients.

[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file].	Retain as Territory Archives	
*124.016.001*			

Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.020.001	External committees formed to manage or advise. Includes finals of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Retain as Territory Archives	
*124.020.001*			

Classes for retention as Territory Archives
CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Control 026
The activities associated with creating, maintaining and evaluating control mechanisms. Includes classification, indexing, registration, forms design etc to ensure maximum control over records and recordkeeping systems. Also includes control mechanisms for other information resources and systems. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.026.001	Control records Include indexes which record the name, date of birth, address and/or other related client details	Retain as Territory Archives	
*124.026.001*			
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.079.001	Final version of agency wide child protection management plans	Retain as Territory Archives	
*124.079.001*			
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.080.001	Final version of policies	Retain as Territory Archives	
*124.080.001*			

Classes for retention as Territory Archives
CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.084.001	Public reaction and oversight agency response, such as the Ombudsman, OCA or Official Visitor.	Retain as Territory Archives	
*124.084.001*			

Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.088.001	Final version of internal formal reports and report made to external agencies.	Retain as Territory Archives	
*124.088.001*			

Classes for retention as Territory Archives
CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.089.001	Records documenting responses to approaches received by the minister (Ministerials) from peak industry bodies, leading community interest groups, recognised influential stakeholders and individuals concerning issues of a contentious nature which are of major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Retain as Territory Archives	
*124.089.001*			

Classes for retention as Territory Archives
CHILD PROTECTION 124
The function of providing case management for children who are in need of support due to abuse and/or neglect. Includes providing support for the family to enable them to continue to provide adequate care for the child, removal of the child from parental care when the child needs protection to either other family members or foster care and making prompt decisions about permanent living arrangements
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
124.102.001	Development of submissions (other than Cabinet submissions) relating to controversial issues.	Retain as Territory Archives	
*124.102.001*			
124.102.002	Working papers documenting the development of Cabinet submissions	Retain as Territory Archives	
*124.102.002*			

Classes for retention as Territory Archives
CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.005.001	Receipt of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*167.005.001*			
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.006.001	Final version of significant agreements with government bodies or private organisations with implications for major liabilities or obligations.	Retain as Territory Archives	
*167.006.001*			
167.006.002	Negotiations, establishment, maintenance and review of significant agreements.	Retain as Territory Archives	
*167.006.002*			

Classes for retention as Territory Archives
CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to particular incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.016.001	Case files and records relating to clients relating to the function.

[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file. can be used where it is considered necessary to keep records relating to particular records together. In such cases sentence the file with the longest retention period for any activity on the file.]	Retain as Territory Archives	
*167.016.001*			
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.020.001	Records of external and internal committees formed to manage or advise. Includes final versions of documents:
- establishing the committee;
- terms of reference;
- appointment of members;
- minutes;
- reports;
- recommendations; and
- supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*167.020.001*			

Classes for retention as Territory Archives
CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Inquiries 056
The activities associated with liaising with bodies carrying out inquiries and participating in them. Inquiries are investigations carried out by people or bodies who have been empowered to inquire and report on a subject, such as Royal Commissions, Judicial Commissions, Boards of Inquiry, Legislative Assembly and Ombudsman's inquiries. Includes the agency's participation in the inquiry by providing evidence in the form of records, submissions or staff. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.056.001	Records documenting the agency's contribution and involvement in an inquiry directly relating to its functions. Includes:
- agency statements and submissions
- responses to final reports
- transcripts of oral evidence given by agency officers	Retain as Territory Archives	
*167.056.001*			
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*167.079.001*			
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.080.001	Final version of policies.	Retain as Territory Archives	
*167.080.001*			
Classes for retention as Territory Archives
CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.088.001	Final version of internal formal reports and reports made to external agencies.	Retain as Territory Archives	
*167.088.001*			

Classes for retention as Territory Archives
CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.089.001	Records documenting responses to approaches received by the minister ('Ministerials') from peak industry bodies, leading community interest groups, recognised influential stakeholders and individuals concerning issues of a contentious nature which are of major significance to the agency and/or the community at large. Includes:
- copies of letters received
- final draft response
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response	Retain as Territory Archives	
*167.089.001*			
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.093.001	Final report and action plan.	Retain as Territory Archives	
*167.093.001*			

Classes for retention as Territory Archives
CHILDREN'S COURT SERVICES 167
The function of representing the Territory and coordinating legal matters relating to child protection and youth justice in the ACT Children's Court, Family Court, Magistrates, Supreme Courts and Tribunals. Includes court proceedings, annual reviews, subpoenas, interstate transfer of court orders and legal correspondence.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
167.102.001	Development of submissions (other than Cabinet submission) relating to controversial issues.	Retain as Territory Archives	
*167.102.001*			
167.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*167.102.002*			
Classes for retention as Territory Archives
CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.005.001	Receipt of advice that resulted in major changes to the organisation or management. Includes advice provided by consultants	Retain as Territory Archives	
*125.005.001*			
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.006.001	Final version of significant agreements with government bodies or private organisations with implications for major liabilities or obligations.	Retain as Territory Archives	
*125.006.001*			
125.006.002	Negotiations, establishment, maintenance and review of significant agreements.	Retain as Territory Archives	
*125.006.002*			
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to particular incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.016.001	Case files and records on children's programs.

[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file].	Retain as Territory Archives	
*125.016.001*			

Classes for retention as Territory Archives
CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.020.001	External committees formed to mange or advise. Includes finals of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Retain as Territory Archives	
*125.020.001*			
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.079.001	Final version of agency wide children's programs management plans	Retain as Territory Archives	
*125.079.001*			

Classes for retention as Territory Archives
CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.080.001	Final version of policies	Retain as Territory Archives	
*125.080.001*			
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.084.001	Public reaction and oversight agency response, such as the Ombudsman, OCA or Official Visitor.	Retain as Territory Archives	
*125.084.001*			
Registration 155
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

Entry No.	Description of Records	Disposal Action	
125.155.001	Registers recording information relevant to the function.	Retain as Territory Archives	
*125.155.001*			

Classes for retention as Territory Archives
CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.088.001	Final version of internal formal reports and report made to external agencies.	Retain as Territory Archives	
*125.088.001*			
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.089.001	Records documenting responses to approaches received by the minister (Ministerials) from peak industry bodies, leading community interest groups, recognised influential stakeholders and individuals concerning issues of a contentious nature which are of major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Retain as Territory Archives	
*125.089.001*			

Classes for retention as Territory Archives
CHILDREN'S PROGRAMS 125
The function of providing support, development and activities, from early intervention to tertiary service provisions, for children aged 0-12. This also encompasses the provision of childcare services in the ACT (includes licensing proprietors to provide childcare services and family day care schemes and professional advice on the planning and establishment of new services, including on services available in the community. This also includes providing funding for occasional care services, children with disabilities and training programs).
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.093.001	Final report of review of agency programs and operations.	Retain as Territory Archives	
*125.093.001*			
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
125.102.001	Development of submissions (other than Cabinet submissions) relating to controversial issues.	Retain as Territory Archives	
*125.102.001*			
125.102.002	Working papers documenting the development of Cabinet submissions	Retain as Territory Archives	
*125.102.002*			

Classes for retention as Territory Archives
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.005.001	Receipt of advice that resulted in major changes to the organisation or management. Includes advice provided by consultants	Retain as Territory Archives	
*126.005.001*			
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.006.001	Final version of significant agreements with government bodies or private organisations with implications for major liabilities or obligations.	Retain as Territory Archives	
*126.006.001*			
126.006.002	Negotiations, establishment, maintenance and review of significant agreements.	Retain as Territory Archives	
*126.006.002*			

Classes for retention as Territory Archives
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to particular incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.016.001	Can be used where it is considered necessary to keep case files and records on youth justice relating to: 
- particular incidents;
- persons; or
- organisations or clients.

[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file].	Retain as Territory Archives	
*126.016.001*			
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.020.001	External committees formed to mange or advise. Includes finals of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Retain as Territory Archives	
*126.020.001*			

Classes for retention as Territory Archives
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Control 026
The activities associated with creating, maintaining and evaluating control mechanisms. Includes classification, indexing, registration, forms design etc to ensure maximum control over records and recordkeeping systems. Also includes control mechanisms for other information resources and systems. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.026.001	Control records Include indexes which record the name, date of birth, address and/or other related client details	Retain as Territory Archives	
*126.026.001*			
Evaluation 042
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*126.042.001*			
Incident Management 311
The activities associated with reporting an incident relating to the health or well being of a detainee or staff, a disturbance to the good order of the Remand Centre; the security of the Centre or detainee; breach of Standing Orders, Regulations and Legislation; loss or damage to plant and equipment; or any other significant event.

Entry No.	Description of Records	Disposal Action	
126.311.001	Records of incidents where further investigating, reporting and legal proceedings occurred.	Retain as Territory Archives	
*126.311.001*			
*126.079.001*			

Classes for retention as Territory Archives
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.079.001	Final version of agency wide youth justice management plans	Retain as Territory Archives	
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.080.001	Final version of policies	Retain as Territory Archives	
*126.080.001*			

Classes for retention as Territory Archives
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Psychological Assessments 312
The activities undertaken in relation to psychological assessments and counselling to determine management options.

Entry No.	Description of Records	Disposal Action	
126.312.001	Records that do not relate to a specific client/resident, covering activities in relation to psychological assessments and counselling to determine management options. Includes the comprehensive assessment of program needs, skill levels, educational profiles, raw data, psychologists' reports, handwritten notes and clinical observations, reports from other professional, letters from clients and informal case notes.	Retain as Territory Archives	
*126.312.001*			

Classes for retention as Territory Archives
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.084.001	Public reaction and oversight agency response, such as the Ombudsman, OCA or Official Visitor.	Retain as Territory Archives	
*126.084.001*			

Classes for retention as Territory Archives
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Registration 155
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

Entry No.	Description of Records	Disposal Action	
126.155.001	Registers recording information of arrival, departure and transfer of residents.	Retain as Territory Archives	
*126.155.001*			
126.155.002	Registers recording information of visits to resident facilities.	Retain as Territory Archives	
*126.155.002*			
126.155.003	Officer duty logs	Retain as Territory Archives	
*126.155.003*			
126.155.004	Records relating to daily operational activities and routines in relation to staff and residents. Includes duty logs and the reception and disposal register that records all resident belongings, departures and arrivals to facilities.	Retain as Territory Archives	
*126.155.004*			
126.155.005	Officers Contemporaneous Notebooks including the register recording the receipt, storage and dispatch of these notebooks.	Retain as Territory Archives	
*126.155.005*			
126.155.006	Senior Manager's activities including the Senior Manager's Journal, instructions, standing orders and procedures.	Retain as Territory Archives	
*126.155.006*			

Classes for retention as Territory Archives
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Remissions assessment 347
The activities associated with the assessment and management of resident committal remissions.

Entry No.	Description of Records	Disposal Action	
126.347.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies.	Retain as Territory Archives	
*126.347.001*			
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.088.001	Final version of internal formal reports and report made to external agencies.	Retain as Territory Archives	
*126.088.001*			

Classes for retention as Territory Archives
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.089.001	Records documenting responses to approaches received by the minister (Ministerials) from peak industry bodies, leading community interest groups, recognised influential stakeholders and individuals concerning issues of a contentious nature which are of major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Retain as Territory Archives	
*126.089.001*			
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.093.001	Final report of review of agency programs and operations.	Retain as Territory Archives	
*126.093.001*			

Classes for retention as Territory Archives
YOUTH JUSTICE 126
The function of encouraging young people to accept responsibility for their behaviour, acquire and maintain community support, and to manage court and community orders made against them. Includes programs to reduce the likelihood of young people committing further offences through intake assessments which identify needs and strengths, and the formulation of case plans which focus on intervention strategies. Also includes the detention of young people in accordance with a committal court order and providing opportunities for rehabilitation.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
126.102.001	Development of submissions (other than Cabinet submissions) relating to controversial issues.	Retain as Territory Archives	
*126.102.001*			
126.102.002	Working papers documenting the development of Cabinet submissions	Retain as Territory Archives	
*126.102.002*			
Transfer of Orders 318
The activities associated with the transfer of orders between jurisdictions.

Entry No.	Description of Records	Disposal Action	
126.318.001	Records relating to the transfer of orders between jurisdictions.	Retain as Territory Archives	
*126.318.001*			
Victim Liaison 315
The activities associated with liaising with victims.

Entry No.	Description of Records	Disposal Action	
126.315.001	Records relating to victim matters.	Retain as Territory Archives	
*126.315.001*			
Classes for retention as Territory Archives
YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Advice 005
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.005.001	Receipt of advice that resulted in major changes to the organisation or management. Includes advice provided by consultants	Retain as Territory Archives	
*127.005.001*			
Agreements 006
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.006.001	Final version of significant agreements with government bodies or private organisations with implications for major liabilities or obligations.	Retain as Territory Archives	
*127.006.001*			
127.006.002	Negotiations, establishment, maintenance and review of significant agreements.	Retain as Territory Archives	
*127.006.002*			

Classes for retention as Territory Archives
YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Cases 016
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.016.001	Records relating to case files on youth programs

 [Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file]. Can be used where it is considered necessary to keep case files and records on youth programs.	Retain as Territory Archives	
*127.016.001*			
Committees 020
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.020.001	External committees formed to mange or advise. Includes finals of documents:
- establishing the committee
- terms of reference
- appointment of members
- minutes
- reports
- recommendations
- supporting documents such as briefing papers and discussion papers.	Retain as Territory Archives	
*127.020.001*			

Classes for retention as Territory Archives
YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Planning 079
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.079.001	Final version of agency youth program management plans	Retain as Territory Archives	
*127.079.001*			
Policy 080
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.080.001	Final version of policies	Retain as Territory Archives	
*127.080.001*			
Public reaction 084
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.084.001	Public reaction and oversight agency response, such as the Ombudsman, OCA or Official Visitor.	Retain as Territory Archives	
*127.084.001*			

Classes for retention as Territory Archives
YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Registration 155
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

Entry No.	Description of Records	Disposal Action	
127.155.001	Registers recording information relevant to the function.	Retain as Territory Archives	
*127.155.001*			
Reporting 088
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.088.001	Final version of internal formal reports and report made to external agencies.	Retain as Territory Archives	
*127.088.001*			

Classes for retention as Territory Archives
YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Representations 089
The activities involved in preparing responses to questions raised in the Legislative Assembly by Members of Legislative Assembly on behalf of their constituents. Also includes community-based representations and representations directed to the Minister seeking a formal response. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.089.001	Records documenting responses to approaches received by the minister 'Ministerials' from peak industry bodies, leading community interest groups, recognised influential stakeholders and individuals concerning issues of a contentious nature which are of major significance to the agency and/or the community at large. Includes:
- copies of letters received
- draft responses
- minutes providing background details for the Minister
- requests from the Minister's office for changes
- final response.	Retain as Territory Archives	
*127.089.001*			
Reviewing 093
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.093.001	Final report of review of agency programs and operations.	Retain as Territory Archives	
*127.093.001*			

Classes for retention as Territory Archives
YOUTH PROGRAMS 127
The function of providing support, development and activities, from early intervention to tertiary service provisions, for young people aged between twelve to twenty five. Includes programs that aim to enhance young people's abilities to make informed decisions, to strengthen their support network with peers, families and the broader community. Also be able to more effectively participate in the social and economic structure of society and government decision making.
Submissions 102
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
127.102.001	Development of submissions (other than Cabinet submissions) relating to controversial issues.	Retain as Territory Archives	
*127.102.001*			
127.102.002	Working papers documenting the development of Cabinet submissions	Retain as Territory Archives	
*127.102.002*			

SCHEDULE OF AMENDMENTS – this information is provided for the assistance of users but does not form part of the Notifiable Instrument.