Australian Capital Territory
Territory Records (Records Disposal Schedule – Schools Management Records) Approval 2008 (No 1)
Notifiable instrument NI2008—255
made under the
Territory Records Act 2002, s 19 (Approval of schedules for the disposal of records)

1.	Name of Instrument
This instrument is the Territory Records (Records Disposal Schedule – Schools Management Records) Approval 2008 (No 1)
2.	Approval
I approve the Records Disposal Schedule – Schools Management Records.
3.	Commencement
This instrument commences on the day after notification.

David Wardle
Director of Territory Records
27 June 2008

Records Disposal Schedule
Schools Management Records

Table of Contents
INTRODUCTION	3
PURPOSE	3
SCOPE	3
AUTHORITY	3
STRUCTURE AND RELATIONSHIP TO THE TERRITORY VERSION OF KEYWORD AAA	3
Territory Version of Keyword AAA	3
GUIDELINES FOR USE	3
Coverage of authority	3
Layout of the schedule	3
FORMAT OF RECORD	3
Electronic records	3
DESTRUCTION OF RECORDS	3
UPDATING THE RECORDS DISPOSAL SCHEDULE	3
ASSISTANCE IN USING THE RECORDS DISPOSAL SCHEDULE	3
RELATED LEGISLATION	3
DEFINITIONS	3
Agency	3
Appraisal	3
Business Classification Scheme	3
Principal Officer	3
Records	3
Records of an Agency	3
Records Disposal Schedule	3
Records Management Program	3
Recordkeeping Systems	3
Scope Note	3
Sentencing	3
Territory Archives	3
BUSINESS CLASSIFICATION SCHEME	3
EDUCATION STRATEGY	3
EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT)	3
SCHOOL MANAGEMENT	3
STUDENT ADMINISTRATION	3
STUDENT ADMINISTRATION	3
STUDENT SERVICES	3
TEACHER QUALIFICATION REGULATIONS	3
TRAINING & VOCATIONAL EDUCATION	3
RECORDS DISPOSAL SCHEDULE	3
EDUCATION STRATEGY	3
Advice	3
Agreements	3
Audit	3
Authorisation	3
Committees	3
Committees…continued	3
Compliance	3
Conferences	3
Contracting out	3
Curriculum Development	3
Enquiries	3
Evaluation	3
Grant Administration	3
Grant funding	3
Implementation	3
Liaison	3
Marketing	3
Meetings	3
Planning	3
Policy	3
Procedures	3
Public Reaction	3
Reporting	3
Representatives	3
Research	3
Reviewing	3
Standards	3
Submissions	3
Submissions …continued	3
Suggestions	3
Tendering	3
Tendering…continued	3
EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT)	3
Addresses (presentations)	3
Advice	3
Agreements	3
Committees	3
Committees …continued	3
Compliance	3
Conferences	3
Customer service	3
Enquiries	3
Grievances	3
Industrial action	3
Joint Ventures	3
Liaison	3
Marketing	3
Media relations	3
Meetings	3
Planning	3
Policy	3
Procedures	3
Public Reaction	3
Reporting	3
Research	3
Reviewing	3
Submissions	3
Submissions …continued	3
Suggestions	3
Visits	3
SCHOOL MANAGEMENT	3
Advice	3
Agreements	3
Arrangements	3
Audit	3
Authorisation	3
Canteen Operations	3
Class Development	3
Committees	3
Committees…continued	3
Compliance	3
Curriculum Development	3
Enquiries	3
Evaluation	3
Implementation	3
Intellectual property	3
Joint Ventures	3
Liaison	3
Meetings	3
Planning	3
Policy	3
Procedures	3
Public Reaction	3
Reporting	3
Research	3
Reviewing	3
Security	3
Submissions	3
Submissions …continued	3
Suggestions	3
Teacher Observations	3
STUDENT ADMINISTRATION	3
Academic Misconduct	3
Academic Progress	3
Addresses (presentations)	3
Advice	3
Appeals (decisions)	3
Apprentices / Trainees	3
Arrangements	3
Authorisation	3
Awards, Prizes and Medals	3
Behaviour Management	3
Bursary Scheme	3
Cases	3
Ceremonies	3
Committees	3
Compliance	3
Discipline	3
Enquiries	3
Enrolment	3
Evaluation	3
Events	3
Examination and Assessment	3
Examination and Assessment …continued	3
Implementation	3
Liaison	3
Meetings	3
Modifications	3
Planning	3
Policy	3
Procedures	3
Public Reaction	3
Recognition of Prior Studies / Learning	3
Reporting	3
Representatives	3
Research	3
Reviewing	3
Student Accommodation	3
Student Appointments	3
Student Attendance	3
Student Certificates	3
Student Excursions	3
Student Identification	3
Student Misconduct	3
Student Transcripts	3
Student Work Placements	3
Submissions	3
Suggestions	3
STUDENT SERVICES	3
Accidents	3
Advice	3
Agreements	3
Authorisation	3
Cases	3
Chaplaincy	3
Child Care Provision	3
Committees	3
Compliance	3
Conferences	3
Discipline	3
Enquiries	3
Evaluation	3
Grant Administration	3
Grant funding	3
Grievances	3
Health promotion	3
Implementation	3
Liaison	3
Meetings	3
Planning	3
Policy	3
Procedures	3
Public Reaction	3
Reporting	3
Representatives	3
Research	3
Reviewing	3
Special Education	3
Special Needs Support	3
Student Careers Advice	3
Student Graduation	3
Student Grievances	3
Student Health and Counselling Services	3
Submissions	3
Suggestions	3
Visits	3
TEACHER QUALIFICATION REGULATIONS	3
Advice	3
Agreements	3
Committees	3
Compliance	3
Conferences	3
Enquiries	3
Evaluation	3
Exhibitions	3
Liaison	3
Meetings	3
Planning	3
Policy	3
Procedures	3
Research	3
Reviewing	3
Standards	3
Training	3
TRAINING & VOCATIONAL EDUCATION	3
Accreditation	3
Advice	3
Agreements	3
Appeals (decisions)	3
Apprentices / Trainees	3
Audit	3
Committees	3
Compliance	3
Contracting out	3
Enquiries	3
Evaluation	3
Events	3
Grant Administration	3
Grant funding	3
Joint Ventures	3
Liaison	3
Marketing	3
Meetings	3
Planning	3
Policy	3
Procedures	3
Registration	3
Reporting	3
Research	3
Reviewing	3
Student Training	3
Submissions	3
Submissions …continue	3
Tendering	3
RETAIN AS TERRITORY ARCHIVES	3
EDUCATION STRATEGY	3
Advice	3
Audit	3
Committees	3
Curriculum Development	3
Evaluation	3
Planning	3
Policy	3
Reporting	3
Research	3
Reviewing	3
Submissions	3
EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT)	3
Addresses (presentations)	3
Advice	3
Committees	3
Industrial action	3
Joint Ventures	3
Media relations	3
Planning	3
Policy	3
Reporting	3
Research	3
Reviewing	3
Submissions	3
SCHOOL MANAGEMENT	3
Advice	3
Audit	3
Committees	3
Curriculum Development	3
Evaluation	3
Examination and Assessment	3
Joint Ventures	3
Planning	3
Policy	3
Reporting	3
Research	3
Reviewing	3
Submissions	3
STUDENT ADMINISTRATION	3
Addresses (presentations)	3
Advice	3
Apprentices / Trainees	3
Awards, Prizes and Medals	3
Celebrations	3
Ceremonies	3
Committees	3
Evaluation	3
Events	3
Examination and Assessment	3
Planning	3
Policy	3
Reporting	3
Research	3
Reviewing	3
Student Attendance	3
Student Transcripts	3
Student Work Placements	3
Submissions	3
STUDENT SERVICES	3
Advice	3
Committees	3
Evaluation	3
Planning	3
Policy	3
Reporting	3
Research	3
Reviewing	3
Student Graduation	3
Submissions	3
TEACHER QUALIFICATION REGULATIONS	3
Advice	3
Committees	3
Evaluation	3
Planning	3
Policy	3
Research	3
Reviewing	3
TRAINING & VOCATIONAL EDUCATION	3
Accreditation	3
Advice	3
Apprentices / Trainees	3
Audit	3
Committees	3
Evaluation	3
Events	3
Joint Ventures	3
Planning	3
Policy	3
Registration	3
Reporting	3
Research	3
Reviewing	3
Submissions	3

INTRODUCTION
The Records Disposal Schedule - Schools Management Records is the official authority for the disposal of records relating to Schools Management Records.
It is one of a series of Records Disposal Schedules authorised by the Director of Territory Records in accordance with the provisions of the Territory Records Act 2002. It is used in conjunction with the Territory Administrative Records Disposal Schedule (TARDiS).
PURPOSE
The purpose of this Records Disposal Schedule is to provide for the authorised disposal of Schools Management records created or maintained by ACT Government Agencies.
SCOPE
This Records Disposal Schedule applies to records created or maintained by ACT Government Agencies. It applies to records in any format, including electronic records.
AUTHORITY
The Director of Territory Records, in consultation with stakeholders and the Territory Records Advisory Council, has approved this Records Disposal Schedule for use. The schedule does not take effect until it has been incorporated into an agency's Records Management Program that has been signed off by the Principal Officer of the agency.
Even so, officers using this Records Disposal Schedule should apply it with caution. They should be aware that the authorisations for disposal are given in terms of the Territory Records Act 2002 only. Officers must not dispose of records in contravention of this Records Disposal Schedule or other requirements.
This Records Disposal Schedule will remain in force until a new schedule supersedes it or the Director of Territory Records withdraws it from use.
STRUCTURE AND RELATIONSHIP TO THE TERRITORY VERSION OF KEYWORD AAA
A Records Disposal Schedule generally specifies retention periods. That is, how long records are to be retained by the agency before being destroyed or retained as Territory Archives.
Retention periods set down in this schedule are minimum periods only and an agency may keep records for a longer period if considered necessary for business requirements. Reasons for longer retention could include legal requirements, administrative need or agency directives. An agency must not dispose of any records where it is aware of possible legal action for which the records may be required as evidence.
The Records Disposal Schedule - Schools Management Records has a hierarchical structure that reflects its arrangements according to functions and activities, rather than by subject, and this also reflects a close relationship to the Territory Version of Keyword AAA. The Records Disposal Schedule is designed to be applicable to all Schools Management records regardless of titling conventions used, so that records, which have not been titled using the terminology represented by this Records Disposal Schedule, may still be sentenced with relative ease.
Territory Version of Keyword AAA
The Territory Version of Keyword AAA is the general administrative thesaurus produced by the Territory Records Office. The structure and terms used in this Records Disposal Schedule are closely related to those used in the Territory Version of Keyword AAA, which is based on functional analysis of business activity. This methodology (i.e., the analysis of business activity) produces a hierarchical model of an organisation's business activity. The hierarchical model also represents a classification scheme for the records that document functions, activities and transactions.
The disposal actions listed in this Records Disposal Schedule were determined through the process of appraisal in accordance with Territory Records Office Standard for Records Management No.2 - Appraisal. Appraisal is based upon the same type of analysis of business activity employed in the classification scheme used in the Territory Version of Keyword AAA. Essentially, appraisal involves attaching record retention periods and disposal decisions (and even records creation requirements and rules) to the same classification scheme.
GUIDELINES FOR USE
Coverage of authority
The Records Disposal Schedule - Schools Management Records:
•	covers all Schools Management records;
•	is intended to be used in conjunction with TARDiS;
•	specifies the minimum period records should be kept (retention periods) 
•	specifies whether, upon the expiry of the retention periods, the records may be destroyed or are required as Territory Archives; and
•	is applicable to records created and maintained in any format, including electronic or formats such as microfiche.

Layout of the schedule
This Records Disposal Schedule begins with an introduction incorporating definitions and the business classification scheme. Then each of the functions and activity disposal sets or 'disposal classes' relating to the functions are described. These are followed by a composite list of classes designated 'Retain as Territory Archives'. The functions and activity disposal sets show the following details:
Function. 
This is the broad level business function and is displayed in bold capital letters at the top of each page. It is the highest level in the business classification scheme. It is followed by the scope note, which provides definitions of the function and a collective view of the business activities that make that function unique.
Activity.
Activities are the processes or operations that make up the business function. They are set in bold and italics below the function statement. This is the second level of the business classification scheme. The scope of the activity encompasses all of the transactions that take place in relation to the activity. Activities can relate to many functions with the scope notes covering all of these relationships (e.g., the activity 'Policy' is linked to all of the functions). However, each function and activity set represents a unique unit.
Entry No.
This is the disposal class number allocated based on the function and activity set and the class number of the record. The barcode is the same as the Entry No. and may be used in an automated recordkeeping system.
Description of Records.
This is the description of the records documenting the business function, activity and transactions. The descriptions can relate to one record such as a register or a group of records documenting a particular set of transactions.
Disposal Action.
This is the minimum period a record must be kept for and is the trigger event from which the disposal date can be calculated.

FORMAT OF RECORD
This Records Disposal Schedule is applicable to any record that performs the function prescribed, irrespective of format. Records may include:
•	cards;
•	registers;
•	files;
•	microfilm;
•	COM (computer output microfiche);
•	electronic records, including various electronic media, and
•	any other formats.

Electronic records
Refers to records created, communicated and maintained by means of electronic equipment. Information could be maintained/stored in a number of ways - on the database (the main database, or a special archives database); on magnetic media; on optical disks; or on separate hardcopy (paper, COM).
Electronic records must be readily accessible for the length of the specified retention period. Routine treatment (such as wiping, updating, alterations or re-recording) does not constitute disposal.
DESTRUCTION OF RECORDS
When the approved disposal date for the destruction of records has been reached, appropriate arrangements for their destruction should be made. It is the responsibility of each agency to ensure that its records are destroyed in a secure and appropriate manner as indicated in the agency Records Management Program.
UPDATING THE RECORDS DISPOSAL SCHEDULE
Records Disposal Schedules are reviewed and updated from time to time. For suggested amendments or alterations to this schedule please contact the Director of Territory Records.
ASSISTANCE IN USING THE RECORDS DISPOSAL SCHEDULE
Agencies requiring any assistance in the interpretation or implementation of any Records Disposal Schedule are encouraged to contact the Director of Territory Records.
RELATED LEGISLATION
The following legislation is related to the records classes covered by this Records Disposal Schedule:
Financial Management Act 1996
Aboriginal and Torres Strait Islander Heritage Protection Act 1984 (Cwlth)
Administrative Appeals Tribunal Act 1975 (Cwlth)
Administrative Decisions (Judicial Review) Act 1989 (Cwlth)
Age Discrimination Act 2004 (Cwlth)
Age of Majority Act 1974
Animal Diseases Act 2005
Animal Welfare Act 1992
Annual Reports (Government Agencies) Act 2004
Auditor-General Act 1996
Australian Citizenship Act 2007 (Cwlth)
Australian Passports Act 2005 (Cwlth)
Births, Deaths and Marriages Registration Act 1997
Board of Senior Secondary Studies Act 1997
Building Act 2004
Building and Construction Industry Training Levy Act 1999
Canberra Institute of Technology Act 1987
Charitable Collections Act 2003
Children and Young People Act 1999
Civil Law (Wrongs) Act 2002
Classification (Publications, Films and Computer Games) (Enforcement) Act 1995
Clinical Waste Act 1990
Commissioner for the Environment Act 1993
Construction Occupations (Licensing) Act 2004
Coroners Act 1997
Criminal Code 2002
Dangerous Substances Act 2004
Disability Discrimination Act 1992
Disability Services Act 1991
Discrimination Act 1991
Domestic Animals Act 2000
Domestic Relationships Act 1994
Duties Act 1999
Domestic Violence and Protection Orders Act 2001
Education Act 2004
Education Services for Overseas Students Act 2000
Electricity Safety Act 1971
Electronic Transactions Act 2001
Emergencies Act 2004
Environment Protection Act 1997
Environment Protection and Biodiversity Conservation Act 1999
Family Law Act 1975
Food Act 2001
Freedom of Information Act 1989
Gas Safety Act 2000
Government Procurement Act 2001
Guardianship and Management of property Act 1991
Health Professionals Act 2004
Health Records (Privacy and Access) Act 1997
Heritage Act 2004
Holidays Act 1958
Human Rights Act 2004
Human Rights Commission Act 2005
Human Rights and Equal Opportunity Commission Act 1986
Human Rights (Sexual Conduct) Act 1994 (Cwlth)
Inquiries Act 1991
Insurance Authority Act 2005
Land (Planning and Environment) Act 1991
Legislation Act 2001
Liquor Act 1975
Litter Act 2004
Machinery Act 1949
Mental Health (Treatment and Care) Act 1994
Migration Act 1958
Nature Conservation Act 1980
Oaths and Affirmations Act 1984
Occupational Health and Safety Act 1989
Ombudsman Act 1989
Payroll Tax Act 1987 (Cwlth)
Pest Plans and Animals Act 2005 (Cwlth)
Planning and Development Act 2007
Poisons and Drugs Act 1978
Powers of Attorney Act 2006
Privacy Act 1988 (Cwlth)
Public Advocate Act 2005
Public Health Act 1997
Public Interest Disclosure Act 1994
Public Sector Management Act 1994
Racial Discrimination Act 1975 (Cwlth)
Racial Hatred Act 1995 (Cwlth)
Road Transport (Alcohol and Drugs) Act 1977
Road Transport (Dimensions and Mass) Act 1990
Road Transport (Driver Licensing) Act 1999
Road Transport (General) Act 1999
Road Transport (Public Passenger Services) Act 2001
Road Transport (Safety and Traffic Management) Act 1999
Road Transport (Vehicle Registration) Act 1999
Roads and Public Places Act 1937 (Cwlth)
Royal Commissions Act 1991
Safety, Rehabilitation and Compensation Act 1988 (Cwlth)
Scaffolding and Lifts Act 1912
Security Industry Act 2003
Sex Discrimination Act 1984 (Cwlth)
Schools Assistance (Learning Together - Achievement Through Choice and Opportunity) Act 2004 (Cwlth)
Copyright Act 1968 (Cwlth)
Crimes Act 1900
Evidence Act 1971
Evidence Act 1995 (Cwlth)
Smoking (Prohibition in Enclosed Public Places) Act 2003
Spam Act 2003 (Cwlth)
Spent Convictions Act 2003 (Cwlth)
States Grants (Primary and Secondary Education Assistance) Act 2000 (Cwlth)
Statutory Declarations Act 1959
Stock Act 2005
Supreme Court Act 1933
Taxation Administration ACT 1999
Territory Records Act 2002
Training and Tertiary Education Act 2003
Trans-Tasman Mutual Recognition Act 1997
Tree Protection Act 2005
Uncollected Goods Act 1996
University of Canberra Act 1989
Utilities Act 2000
Vocational Education and Training Act 2003
Waste Minimisation Act 2001
Water and Sewerage Act 2000
Water Resources Act 2007
Witness Protection Act 1996
Workers Compensation Act 1951
Workplace Relations Act 1996

DEFINITIONS

Agency
The Executive, an ACT Court, the Legislative Assembly Secretariat, an administrative unit, a Board of Inquiry, a Judicial or Royal Commission, any other prescribed authority, or an entity declared under the regulations of the Territory Records Act 2002 to be an agency.
Appraisal
The process of evaluating business activities to:
•	determine which records need to be captured;
•	determine how long the records need to be kept to meet business needs; and
•	meet the requirements of organisational accountability and community expectations.
Business Classification Scheme
A hierarchical scheme for identifying and defining the functions, activities and transactions an agency performs in the conduct of its business, and the relationships between them.
Principal Officer
The Chief Executive of an administrative unit, or its equivalent in other types of agencies.
Records
Information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transition of business. This recorded information must be maintained or managed by the agency to provide evidence of their business activities. Records can be in written, electronic or any other form.
Records of an Agency
Records, in writing, electronic or any other form, under the control of an agency or to which it is entitled to control, kept as a record of its activities, whether it was created or received by the agency.

Records Disposal Schedule
A document approved by the Director of Territory Records, which sets out the types of records an agency must make and how long they must be kept.
Records Management Program
A document that complies with Section 16 of the Territory Records Act 2002 by setting out the means by which an agency will manage its records, and is approved by the agency's Principal Officer.
Recordkeeping Systems
Information systems that capture, maintain and provide access to records over time. While the term is often associated with computer software, Recordkeeping Systems also encompass policies, procedures, practices and resources that are applied within an agency to ensure that full and accurate records of business activity are made and kept.
Scope Note
An explanation of terms used in describing the records and the context in which they were made and used.
Sentencing
The process of applying appraisal decisions to individual records by determining the part of a Records Disposal Schedule that applies to the record and assigning a retention period consistent with that part.
Territory Archives
Records preserved for the benefit of present and future generations.

BUSINESS CLASSIFICATION SCHEME
EDUCATION STRATEGY
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Audit 
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits. [TARDiS]
Authorisation 
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]
Committees
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Conferences 
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]
EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Contracting out 
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing. [TARDiS]
Curriculum Development 
The process of developing and approving curricula.
Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]
Grant Administration
The processes involved with managing and acquittal of grant funding. Includes the records documenting and reporting on decisions relating to the possible and actual allocations of funds.
Grant funding 
The activities associated with the application for and receipt of grants. [TARDiS]
Implementation
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met. [TARDiS]

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]
Marketing 
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation. [TARDiS]
Meetings
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Public Reaction 
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
Representatives 
The activities associated with the nomination, appointment or resignation of individuals or groups of personnel appointed by the organisation or their co-workers as official representatives to organisations, offices, unions, workers participation committees, councils or groups. Includes organisational legal representatives. [TARDiS]
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Standards 
The process of implementing industry or agency specific benchmarks for services and processes to enhance the quality and efficiency of the agency. [TARDiS]
EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
Suggestions 
The process of using suggestions from personnel and the public to improve the services and processes of the agency. [TARDiS]
Tendering 
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]
EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Addresses (presentations) 
The activity of giving addresses for training, professional, community relations or sales purposes. Includes speeches and multi-media presentations. [TARDiS]
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Conferences 
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]
Customer service 
The activities associated with the planning, monitoring and evaluation of services provided to customers by the agency. [TARDiS]
EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT)
 The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Grievances 
The activities associated with the handling and resolution of grievances. 
Includes handling complaints over perceived discrimination, or those arising over work environment, work organisation or distribution, peers, supervisors or subordinates. Also includes complaints regarding the provision of access to opportunities such as training, equipment, promotion, or higher duties. [TARDiS]
Industrial action 
The activities associated with dealing with a failure or refusal to attend or perform work in association with a dispute between management and workers. 
Includes lock-outs, strikes etc. [TARDiS]
Joint Ventures 
The activities involved in managing joint operations between departments, either within the agency or with other agencies, or with the government, where there is a contract, joint contribution of funds and/or time. Also includes private sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or agencies. [TARDiS]
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]
Marketing 
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation. [TARDiS]
EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Media relations
The activities associated with establishing a relationship between the media and the agency. Includes cultivating media contacts, coordinating access to the media, authorising and issuing press releases and briefings, and organising media interviews. [TARDiS]
Meetings 
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Public Reaction 
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
Suggestions 
The process of using suggestions from personnel and the public to improve the services and processes of the agency. [TARDiS]
Visits 
The activities involved in arranging visits by other agencies, the public and students to the agency, with a view to inform, educate or promote the services, operation and role of the organisation. Includes arranging visits by staff to other agencies. [TARDiS]
SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Arrangements 
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]
Audit 
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits. [TARDiS]
Authorisation 
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]
Canteen Operations
Records relating to the operation of school canteens.
Class Development
The activity of developing classes, such as composite classes, closure of classes, class sizes etc. Includes arrangements for special needs classes. Also includes the process of sourcing teacher resources to teach the classes.

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Committees
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Curriculum Development 
The process of developing and approving curricula.
Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]
Implementation 
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met. [TARDiS]

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Intellectual property 
The activities involved in managing the agency's intellectual property, both published and unpublished, and the use of material held by the agency in which another party owns the intellectual property. Includes management of copyright, design, patents and trademarks, royalties and matters of confidentiality, such as trade secrets, which are not available to the public under Freedom of Information (FOI) legislation. [TARDiS]
Joint Ventures
The activities involved in managing joint operations between departments, either within the agency or with other agencies, or with the government, where there is a contract, joint contribution of funds and/or time. Also includes private sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or agencies. [TARDiS]
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]
Meetings 
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Procedures 
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Public Reaction 
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]
Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Security
The activities associated with measures taken to protect people, premises, equipment or information from accidental or intentional damage or from unauthorised access. Includes the security classification of personnel and criminal record checks. [TARDiS]

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
Suggestions 
The process of using suggestions from personnel and the public to improve the services and processes of the agency. [TARDiS]
Teacher Observations 
Observations or notes, made and documented by school staff on programs, methods, students etc.
STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Academic Misconduct 
The activity of managing academic behaviour that is not in accordance with the institution's or school's statutes and rules especially involving work submitted for assessment. Includes undertaking investigations into allegations of suspected cheating or plagiarism and resulting action.
Academic Progress 
The activity of guiding students' academic progress throughout their course of study including through production of transcripts of final results. Includes regular reports and grades given. 

[For arrangements for undergoing assessment or examination, use Examination and Assessment].
Addresses (presentations) 
The activity of giving addresses for training, professional, community relations or sales purposes. Includes speeches and multi-media presentations. [TARDiS]
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Appeals (decisions)
The activities involved in the process of appeals against decisions by application to a higher authority. [TARDiS]
Apprentices / Trainees
The activities associated with combined structured training and paid employment to gain experience in the workplace as well as to achieve a nationally recognised qualification. May include arrangements for work experience.
Arrangements 
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]
STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Authorisation 
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]
Awards, Prizes and Medals 
The activity of bestowing on students informal awards, scholarships, bursaries, prizes or fellowships. They may take the form of money, medals, certificates, the waiving of fees, merit awards and other forms of acknowledgement of achievement. Some will have conditions placed on the student and/or the institution. This includes both internal and external awards.
Behaviour Management 
The activity of managing student behaviour in schools and colleges.

[For formal action and discipline undertaken as a result of inappropriate behaviour, use Discipline.]
Bursary Scheme 
The activity of providing financial assistance to families of students in exceptional circumstances.
Cases 
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]
Celebrations 
The activities associated with arranging and managing festivities to honour a particular activity.

[For addresses made at celebrations, use Addresses.

For managing financial transactions supporting celebrations activities, use - Accounting and/or - Payments.] [TARDiS]

STUDENT ADMINISTRATION
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Ceremonies 
The activities associated with arranging and managing a formal act performed for a special occasion. [TARDiS]

[Use Addresses for addresses made at ceremonies.]

[Use Accounting and/or Payments for managing financial transactions supporting ceremonies]
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Discipline 
The activities and actions associated with the disciplinary process. Includes investigation, charges, formal inquiries, punishment and appeals. [TARDiS]
Enquiries
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Enrolment
The process of registering/enrolling all students in a course or subject. Includes the enrolment of international and exchange students.
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Events 
The activities relating to the arrangements, bookings and support for local suppliers to attend, display or promote events such as trade displays, event participation, open days, etc. [TARDiS]
Examination and Assessment 
The process of testing knowledge and understanding of students by examination and other techniques, such as ongoing assessment. Includes arrangements for subject and university entrance examinations.
Implementation 
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met. [TARDiS]
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]
Meetings 
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Modifications 
Changes to subjects or units as well as personal details (information such as name change, address and telephone/contact detail variations). Includes application forms and supporting documentation such as marriage or birth certificates, statutory declarations.

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Public Reaction 
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]
Recognition of Prior Studies / Learning 
The activity of assessing and recognizing prior studies undertaken by a student that may satisfy part of the academic requirements of a course in which the student is enrolled. May include recognition of studies undertaken interstate or overseas. Also known as Advanced Standing.
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
Representatives 
The activities associated with the nomination, appointment or resignation of individuals or groups of personnel appointed by the organisation or their co-workers as official representatives to organisations, offices, unions, workers participation committees, councils or groups. Includes organisational legal representatives. [TARDiS]
STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Student Accommodation 
The service of providing accommodation through halls of residence or residential facilities. Also includes the activities associated with managing arrangements for students who do not live at home during term time.
Student Appointments 
The activities associated with the appointment of students to positions within the school, such as Student Representative Council.
Student Attendance 
Attendance for examinations or other assessment activities and non-accredited programs.
Student Certificates 
The activity of managing documents presented to a student on successful completion of a program of study, providing evidence of academic achievement, such as year 10 and 12 certificates.
Student Excursions 
The activities associated with the planning, approval, management etc of trips, visits or tours undertaken school groups.
Student Identification 
The provision of student identification, usually in the form of student ID cards, including library cards.
STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Student Misconduct 
The activities and actions associated with the disciplinary process for processing student complaints against fellow students. Includes investigations, charges, punishment and appeals.
Student Transcripts 
The official record of the marks/grades achieved by a student in the course of the degree or program undertaken. May also be known as final results.
Student Work Placements 
The activity of arranging work experience for students. Includes the management of potential employers.
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
Suggestions 
The process of using suggestions from personnel and the public to improve the services and processes of the agency. [TARDiS]
STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Accidents 
The activities involved in dealing with mishaps causing injury or damage. 
Includes damage or injury to the organisation's property or member of staff incurred while coming to, at, or leaving work, or to the general public or visitors whilst on the organisation's premises. Also includes measures to prevent accidents occurring. [TARDiS]
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Authorisation 
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]
Cases 
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]
Chaplaincy 
The provision of chaplaincy services.
Child Care Provision 
The enrolment and/or attendance of children at the child care facility.

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Conferences 
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]
Discipline 
The activities and actions associated with the disciplinary process. Includes investigation, charges, formal inquiries, punishment and appeals. [TARDiS]
Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Grant Administration 
The processes involved with managing and acquittal of grant funding. Includes the records documenting and reporting on decisions relating to the possible and actual allocations of funds.
Grant funding 
The activities associated with the application for and receipt of grants. [TARDiS]
Grievances 
The activities associated with the handling and resolution of grievances. 
Includes handling complaints over perceived discrimination, or those arising over work environment, work organisation or distribution, peers, supervisors or subordinates. Also includes complaints regarding the provision of access to opportunities such as training, equipment, promotion, or higher duties. [TARDiS]
Health promotion 
The process of promotion by the agency of programs which encourage the establishment and maintenance of a healthy work environment. [TARDiS]
Implementation 
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met. [TARDiS]
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]
STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Meetings 
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Public Reaction 
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Representatives 
The activities associated with the nomination, appointment or resignation of individuals or groups of personnel appointed by the organisation or their co-workers as official representatives to organisations, offices, unions, workers participation committees, councils or groups. Includes organisational legal representatives. [TARDiS]
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Special Education 
The arrangement of services to provide education tailored to the needs of individuals who differ intellectually, physically, emotionally, or socially from those who can be taught by the usual methods. May include arrangements for additional resources or specialised programs.
Special Needs Support 
Provision of services such as assistance to disabled students, foreign students, etc. This may include the provision of special needs services during examinations such as interpreters, reading assistance for sight impaired students, disabled access, etc.
Student Careers Advice 
Advice on student career and course options.
STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Student Graduation 
Admission to degree, diploma, certificate, statement of attainment or other qualification.
Student Grievances 
The activities associated with the handling and resolution of grievances. Includes handling complaints over perceived discrimination, harassment by staff or fellow students.
Student Health and Counselling Services 
The activities associated with providing counselling to a student for various reasons including unacceptable behaviour, personal problems and medical difficulties. Includes support services and programs such as immunisations, psychological counselling and medical assessments provided by the agency in meeting the health and welfare needs of students. Drug education, Austudy implications, absences, youth support services, intervention and support programs. Also includes the provision of treatment, counselling and advice for medical, dental and personal issues (it does not include career counselling for students or staff).
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
Suggestions 
The process of using suggestions from personnel and the public to improve the services and processes of the agency. [TARDiS]
Visits 
The activities involved in arranging visits by other agencies, the public and students to the agency, with a view to inform, educate or promote the services, operation and role of the organisation. Includes arranging visits by staff to other agencies. [TARDiS]
TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Conferences 
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]
Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]
TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Exhibitions 
The activities associated with using agency material in mounted displays for the purpose of informing or educating the viewer, or promoting the activities, services, projects or programs of the agency. [TARDiS]
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]
Meetings 
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Standards 
The process of implementing industry or agency specific benchmarks for services and processes to enhance the quality and efficiency of the agency. [TARDiS]
Training 
The activities associated with all aspects of training (external/internal) available to staff. [TARDiS]
TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Accreditation 
The activities associated with the granting of authoritative permission, approval, consent or accreditation to undertake specific tasks, after the required standards have been met. Includes the accreditation of individuals, groups or corporations.
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]
Agreements 
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]
Appeals (decisions) 
The activities involved in the process of appeals against decisions by application to a higher authority. [TARDiS]
Apprentices / Trainees 
The activities associated with combined structured training and paid employment to gain experience in the workplace as well as to achieve a nationally recognised qualification. May include arrangements for work experience.
Audit 
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits. [TARDiS]
TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]
Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]
Contracting out 
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing. [TARDiS]

Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]
Events 
The activities relating to the arrangements, bookings and support for local suppliers to attend, display or promote events such as trade displays, event participation, open days, etc. [TARDiS]
TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Grant Administration 
The processes involved with managing and acquittal of grant funding. Includes the records documenting and reporting on decisions relating to the possible and actual allocations of funds.
Grant funding 
The activities associated with the application for and receipt of grants. [TARDiS]
Joint Ventures 
The activities involved in managing joint operations between departments, either within the agency or with other agencies, or with the government, where there is a contract, joint contribution of funds and/or time. Also includes private sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or agencies. [TARDiS]
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]
Marketing 
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation. [TARDiS]

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Meetings 
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]
Procedures 
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]
Registration 
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]
TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]
Student Training 
The activities associated with all aspects of training (external/internal) available to students.
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]
Tendering 
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]

RECORDS DISPOSAL SCHEDULE
EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*168.005.001*			
168.005.002	Receipt and provision of all other advice. Includes advice provided by consultants.	Destroy 5 years after action completed	
*168.005.002*			
168.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*168.005.003*			
Agreements 
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.006.001	Agreements and supporting documents. Includes:
- Contracts; and
- Project scope documents.	Destroy 7 years after action completed	
*168.006.001*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Audit 
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.013.001	Final report of an internal or external audit (e.g. conducted by an external authority such as the ACT Auditor General's Office) where:
- The audit report is qualified by the auditor; or
- There are major or significant changes to practices.	Retain as Territory Archives	
*168.013.001*			
168.013.002	Final report of an internal or external audit (e.g. conducted by an external authority such as the ACT Auditor General's Office) where:
- The audit report has been accepted by the auditor; or
- There are no changes, or only minor or routine changes to practices. Includes recommendations and implementation plans.	Destroy 10 years after action completed	
*168.013.002*			
168.013.003	Planning and conduct of internal and external audits.	Destroy 7 years after action completed	
*168.013.003*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Authorisation 
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.014.001	Delegations of power to agency staff to authorise administrative action.	Destroy 7 years after delegation expires	
*168.014.001*			
168.014.002	Authorisations for administrative action.	Destroy 7 years after action completed	
*168.014.002*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions. Includes:
- Final versions of documents:
- Establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*168.020.001*			
168.020.002	Records documenting declarations of members' private interests.	Destroy 7 years after termination of appointment	
*168.020.002*			
168.020.003	Records relating to other external or internal committees formed to consider specific matters. Includes final versions of documents:
- Establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Destroy 5 years after action completed	
*168.020.003*			

EDUCATION STRATEGY
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Committees…continued
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.020.004	Records of working papers and administration of committees. Includes:
- Agenda;
- Notice of meetings;
- Draft minutes; and
- Room bookings.	Destroy 6 months after action completed	
*168.020.004*			
Compliance
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.021.001	Compliance with mandatory or optional standards with statutory requirements.	Destroy 7 years after action completed	
*168.021.001*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Conferences
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.022.001	Conferences arranged by the agency. Includes:
- Program development;
- Invitations to speakers;
- Promotion activities;
- Registrations; and
- Venue bookings.	Destroy 3 years after action completed	
*168.022.001*			
168.022.002	Reports commenting on and assessing conferences.	Destroy 3 years after action completed	
*168.022.002*			
168.022.003	Master of unpublished proceedings and reports, speeches and papers from conferences.	Destroy 3 years after action completed	
*168.022.003*			
168.022.004	Published proceedings from conferences.	Destroy 6 months after action completed	
*168.022.004*			
168.022.005	Records documenting attendance of staff at conferences. Includes conference promotion material, programs and registration forms. 

[For travel and accommodation arrangements made for staff to attend conferences, use TARDiS PERSONNEL Arrangements]	Destroy 6 months after action completed	
*168.022.005*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Contracting out 
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing.

Entry No.	Description of Records	Disposal Action	
168.025.001	Contract management. Includes:
- Minutes of meetings with main stakeholders; and
- Performance and evaluation reports.	Destroy 7 years after completion or other termination of agreement or contract	
*168.025.001*			
Curriculum Development 
The process of developing and approving curricula.

Entry No.	Description of Records	Disposal Action	
168.365.001	Final versions of approved school based curricula or any unapproved schooled based curricula that generated significant public response.	Retain as Territory Archives	
*168.365.001*			
168.365.002	Final versions of other unapproved school based curricula.	Destroy 1 year after action completed	
*168.365.002*			
168.365.003	Working papers associated with the development of school based curricula.	Destroy 1 year after action completed	
*168.365.003*			
Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.040.001	Records handling public enquiries.	Destroy 2 years after action completed	
*168.040.001*			
EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*168.042.001*			
168.042.002	Other records documenting the evaluation and ongoing monitoring of the function.	Destroy 3 years after action completed	
*168.042.002*			
168.042.003	Working papers supporting external or internal reports evaluation the function.	Destroy 6 months after action completed	
*168.042.003*			

Grant Administration 
The processes involved with managing and acquittal of grant funding. Includes the records documenting and reporting on decisions relating to the possible and actual allocations of funds.

Entry No.	Description of Records	Disposal Action	
168.361.001	Records relating to the management of grant funds. Including:
- Proposals;
- Decisions, and
- Justification.	Destroy 7 years after action completed	
*168.361.001*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Grant funding 
The activities associated with the application for and receipt of grants. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.049.001	Records documenting successful applications made by the agency for grant funding.

[For the management of grant money received by the agency, use FINANCIAL MANAGEMENT - Grant Funding]	Destroy 7 years after action completed	
*168.049.001*			
168.049.002	Records documenting unsuccessful applications made by the agency for grant funding.	Destroy 2 years after action completed	
*168.049.002*			
Implementation 
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.053.001	Records documenting the implementation of plans, policies and procedures developed to support the function. Includes the implementation of curricula of school based curriculum. Includes: 
- Specific subject areas; and
- Procedural guidelines etc.	Destroy 3 years after action completed	
*168.053.001*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.067.001	Liaison activities undertaken with professional associations, private sector organisations and community groups. Includes collaboration on projects and exchanges of information.	Destroy 3 years after action completed	
*168.067.001*			
Marketing 
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.070.001	Records documenting the marketing of the function. Includes research and assessment of products against market trends, sale forecasting, pricing and liaison with retailers.

[For the development of a marketing plan, use Planning]	Destroy 5 years after action completed	
*168.070.001*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Meetings 
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies.	Destroy 3 years after action completed	
*168.072.001*			
168.072.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes.	Destroy 6 months after action completed	
*168.072.002*			
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*168.079.001*			
168.079.002	Final version of plans for other projects.	Destroy 5 years after plan is superseded	
*168.079.002*			
168.079.003	Working papers used to develop plans for projects. Includes draft plans, reports analysing issues, and comments on draft plans.	Destroy 1 year after adoption of the final plan	
*168.079.003*			

EDUCATION STRATEGY
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.080.001	Final version of policies.	Retain as Territory Archives	
*168.080.001*			
168.080.002	Development and establishment of agency's policies. Includes: 
- Policy proposals;
- Research papers;
- Results of consultations;
- Supporting reports; and
- Major drafts.	Destroy 5 years after policy expires or is superseded	
*168.080.002*			
168.080.003	Comments made on the development of policies	Destroy 3 years after promulgation of new policy	
*168.080.003*			
168.080.004	Policy documents and supporting papers.	Destroy 6 months after action completed	
*168.080.004*			
Procedures
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.082.001	Master set of agency manuals, handbooks, and directives etc. detailing procedures.	Destroy 7 years after procedures are superseded	
*168.082.001*			
168.082.002	Records documenting the development of agency procedures.	Destroy 2 years after procedures are superseded	
*168.082.002*			
EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Public Reaction
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.084.001	Records documenting public reaction and agency responses.

[For suggestions received from the public use - Suggestions]	Destroy 6 years after action completed	
*168.084.001*			
Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.088.001	Final version of formal reports and reports made to external agencies.	Retain as Territory Archives	
*168.088.001*			
168.088.002	Final versions of periodic reports used to monitor and document recurring activities. Includes the collection and reporting of statistical information.	Destroy 3 years after action completed	
*168.088.002*			
168.088.003	Responses to surveys.	Destroy 3 years after action completed	
*168.088.003*			
168.088.004	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 6 months after action completed	
*168.088.004*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Representatives 
The activities associated with the nomination, appointment or resignation of individuals or groups of personnel appointed by the organisation or their co-workers as official representatives to organisations, offices, unions, workers participation committees, councils or groups. Includes organisational legal representatives. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.090.001	Records documenting the nomination, appointment and resignation and/or termination of staff members on external committees and government boards.	Destroy 6 months after end of appointment	
*168.090.001*			
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*168.091.001*			
168.091.002	Records documenting routine research carried out to support the function.	Destroy 7 years after action completed	
*168.091.002*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.093.001	Final report and action plan.	Retain as Territory Archives	
*168.093.001*			
168.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review.	Destroy 5 years after action completed	
*168.093.002*			
168.093.003	Working papers documenting a review of agency programs and operations.	Destroy 2 years after action completed	
*168.093.003*			
Standards 
The process of implementing industry or agency specific benchmarks for services and processes to enhance the quality and efficiency of the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.100.001	Records documenting the implementation of industry and agency standards to support the function.	Destroy 7 years after action completed	
*168.100.001*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.102.001	Development of submissions (other than Cabinet submission) relating to significant issues.	Retain as Territory Archives	
*168.102.001*			
168.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*168.102.002*			
168.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Destroy 10 years after action completed	
*168.102.003*			
168.102.004	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning other matters of lesser importance with no far reaching impact on the social, economic and international standing of the country. Includes submissions concerning administrative matters.	Destroy 10 years after action completed	
*168.102.004*			
168.102.005	Working papers documenting the development of submissions (other than Cabinet submissions) relating to other matters of lesser importance.	Destroy 10 years after action completed	
*168.102.005*			

EDUCATION STRATEGY
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Submissions …continued
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.102.006	Final successful agency submissions made to community organisations.	Destroy 7 years after action completed	
*168.102.006*			
168.102.007	Final unsuccessful agency submissions made to community organisation.	Destroy 7 years after action completed	
*168.102.007*			
Suggestions 
The process of using suggestions from personnel and the public to improve the services and processes of the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.103.001	Suggestions received from the public relating to the function.

[For feedback received from the public, use Public Reaction]	Destroy 3 years after action completed	
*168.103.001*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Tendering 
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.104.001	Signed contracts under seal resulting from tenders.	Destroy 12 years after completion or other termination of agreement or contract	
*168.104.001*			
168.104.002	Development and issue of tender documentation. Includes:
- Statement of Requirements;
- Request for Proposals;
- Expression of Interest;
- Request for Tender (RFT); and
- Draft Contract.	Destroy 7 years after tender process completed	
*168.104.002*			
168.104.003	Evaluation of tenders received against the selection criteria. Includes:
- Records documenting arrangements for carrying out the evaluation process;
- Evaluation report;
- Recommendations;
- Final report; and 
- Public notices.	Destroy 7 years after tender process completed	
*168.104.003*			
168.104.004	Post-offer negotiations and due diligence checks for tenders.	Destroy 7 years after tender process completed	
*168.104.004*			
168.104.005	Tender register	Destroy 7 years after last entry	
*168.104.005*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Tendering…continued
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.104.006	Signed simple contracts and agreements.	Destroy 7 years after completion or other termination of agreement or contract	
*168.104.006*			
168.104.007	Contract register	Destroy 7 years after action completed	
*168.104.007*			
168.104.008	Unsuccessful tenders or a tender process where there is no suitable bidder, or where the tender process has been discontinued. Includes:
- Submissions;
- Notification of outcome; and 
- Reports on debriefing sessions.	Destroy 2 years after tender process completed or decision made not to continue with the tender	
*168.104.008*			
EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Addresses (presentations) 
The activity of giving addresses for training, professional, community relations or sales purposes. Includes speeches and multi-media presentations. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.004.001	Final version of addresses made by the chief Minister or portfolio Minister or senior agency officers at major public occasions.	Retain as Territory Archives	
*169.004.001*			
169.004.002	Final versions of other addresses delivered in the routine promotion of the agency's service or products.	Destroy 2 years after last presentation	
*169.004.002*			
169.004.003	Working papers documenting the development of addresses, including drafts.	Destroy 6 months after action completed	
*169.004.003*			
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*169.005.001*			
169.005.002	Receipt and provision of all other advice. Includes advice provided by consultants.	Destroy 5 years after action completed	
*169.005.002*			
169.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*169.005.003*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Agreements
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.006.001	Agreements and supporting documents. Includes:
- Contracts; and
- Project scope documents.	Destroy 7 years after completion or other termination of contract	
*169.006.001*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions. Includes final versions of documents:
- Establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*169.020.001*			
169.020.002	Records documenting declarations of members' private interests.	Destroy 7 years after termination of appointment	
*169.020.002*			
169.020.003	Records relating to other external or internal committees formed to consider specific matters. Includes final versions of documents:
- Establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Destroy 3 years after action completed	
*169.020.003*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Committees …continued
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.020.004	Records of working papers and administration of committees. Includes:
- Agenda;
- Notice of meetings;
- Draft minutes; and
- Room bookings.	Destroy 6 months after action completed	
*169.020.004*			
Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.021.001	Compliance with mandatory or optional standards with statutory requirements.	Destroy 7 years after action completed	
*169.021.001*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Conferences
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.022.001	Conferences arranged by the agency. Includes:
- Program development;
- Invitations to speakers;
- Promotion activities;
- Registrations; and
- Venue bookings.	Destroy 3 years after action completed	
*169.022.001*			
169.022.002	Reports commenting on and assessing conferences.	Destroy 3 years after action completed	
*169.022.002*			
169.022.003	Master of unpublished proceedings and reports, speeches and papers from conferences.	Destroy 3 years after action completed	
*169.022.003*			
169.022.004	Published proceedings from conferences.	Destroy 6 months after action completed	
*169.022.004*			
169.022.005	Records documenting attendance of staff at conferences. Includes conference promotion material, programs and registration forms. 

[For travel and accommodation arrangements made for staff to attend conferences, use Arrangements]	Destroy 6 months after action completed	
*169.022.005*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Customer service 
The activities associated with the planning, monitoring and evaluation of services provided to customers by the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.030.001	Records documenting the planning, monitoring and evaluation of specific services provided to customers. Includes customer surveys.	Destroy 3 years after action completed	
*169.030.001*			
169.030.002	Records documenting the development of service charters and directives. Includes final copies of charters.

[For the production of service charter use Production
For planning the service charter use Planning]	Destroy 3 years after superseded	
*169.030.002*			
169.030.003	Records documenting the management and use of translation services.	Destroy 1 year after action completed	
*169.030.003*			
169.030.004	Records documenting the management of an enquiry desk or library.	Destroy 6 months after action completed	
*169.030.004*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.040.001	Records handling public enquiries.	Destroy 2 years after action completed	
*169.040.001*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Grievances 
The activities associated with the handling and resolution of grievances. 
Includes handling complaints over perceived discrimination, or those arising over work environment, work organisation or distribution, peers, supervisors or subordinates. Also includes complaints regarding the provision of access to opportunities such as training, equipment, promotion, or higher duties. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.051.001	Records documenting formal grievances lodged by an individual employee and considered either internally within the organisation and/or by an external body. Includes:
- Notes of meetings;
- Reports; and 
- Recommendations.

[For records covering disciplinary action resulting from a grievance, use TARDiS PERSONNEL - Discipline.

For records covering grievances lodged by a number of employees, use TARDiS INDUSTRIAL RELATIONS - Grievances.

For appeals against decisions use Reviews]	Destroy 5 years after action completed	
*169.051.001*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Industrial action 
The activities associated with dealing with a failure or refusal to attend or perform work in association with a dispute between management and workers. 
Includes lock-outs, strikes etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.054.001	Records documenting the management of industrial actions of a significant nature affecting relationships between the agency and the private sector, e.g. where the action has a major affect on the provision of services to the community or if it has service-wide implications.	Retain as Territory Archives	
*169.054.001*			
169.054.002	Records documenting the management of industrial action of a minor nature affecting relationships between the agency and the private sector, e.g. with no major effect on the provision of services to the community or confined to a localised area.	Destroy 6 years after action completed	
*169.054.002*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Joint Ventures 
The activities involved in managing joint operations between departments, either within the agency or with other agencies, or with the government, where there is a contract, joint contribution of funds and/or time. Also includes private sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or agencies. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.062.001	Working papers relating to the establishment and negotiation and management of joint venture agreements of major significance.	Retain as Territory Archives	
*169.062.001*			
169.062.002	Signed joint venture contracts under seal and supporting records.	Destroy 12 years after completion or other termination of agreement or contract	
*169.062.002*			
169.062.003	Records documenting the management of publishing joint ventures. Includes records relating to the establishment, maintenance and review of joint venture agreements and contracts.	Destroy 7 years after action completed	
*169.062.003*			
169.062.004	Signed simple joint venture contracts and agreements and supporting records.	Destroy 7 years after completion or other termination of agreement or contract	
*169.062.004*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.067.001	Liaison activities undertaken with professional associations, private sector organisations and community groups. Includes collaboration on projects and exchanges of information.	Destroy 3 years after action completed	
*169.067.001*			
Marketing 
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.070.001	Records documenting the marketing of the function. Includes research and assessment of products against market trends, sale forecasting, pricing and liaison with retailers.

[For the development of a marketing plan, use Planning]	Destroy 5 years after action completed	
*169.070.001*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Media relations
The activities associated with establishing a relationship between the media and the agency. Includes cultivating media contacts, coordinating access to the media, authorising and issuing press releases and briefings, and organising media interviews. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.071.001	Master set of agency media releases.	Retain as Territory Archives	
*169.071.001*			
169.071.002	Records documenting administrative arrangements with the media. Includes the issuing of media releases, organising interviews and providing information and assistance to support media coverage of an event or promotion of the agency's services or products.	Destroy 2 years after action completed	
*169.071.002*			
169.071.003	Copies of media items specifically relating to the agency's operations. Includes:
- Newscuttings;
- Transcripts; and 
- Electronic items.

[For the acquisition of media items through a media monitoring service, use INFORMATION MANAGEMENT - Acquisitions.]	Destroy 6 months after action completed	
*169.071.003*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Meetings 
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies.	Destroy 3 years after action completed	
*169.072.001*			
169.072.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes.	Destroy 6 months after account has been closed	
*169.072.002*			
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*169.079.001*			
169.079.002	Final version of plans for other projects.	Destroy 5 years after plan is superseded	
*169.079.002*			
169.079.003	Working papers used to develop plans for projects. Includes draft plans, reports analysing issues, and comments on draft plans.	Destroy 1 year after adoption of the final plan	
*169.079.003*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 169
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.080.001	Final version of policies.	Retain as Territory Archives	
*169.080.001*			
169.080.002	Development and establishment of agency's policies. Includes: 
- Policy proposals;
- Research papers;
- Results of consultations;
- Supporting reports; and
- Major drafts.	Destroy 5 years after policy expires or is superseded	
*169.080.002*			
169.080.003	Comments made on the development of policies	Destroy 3 years after promulgation of new policy	
*169.080.003*			
169.080.004	Policy documents and supporting papers.	Destroy 6 months after action completed	
*169.080.004*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Procedures 
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.082.001	Master set of agency manuals, handbooks, and directives etc. detailing procedures.	Destroy 7 years after procedures are superseded	
*169.082.001*			
169.082.002	Records documenting the development of agency procedures.	Destroy 2 years after procedures are superseded	
*169.082.002*			
Public Reaction 
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.084.001	Records documenting public reaction and agency responses.

[For suggestions received from the public use - Suggestions]	Destroy 6 years after action completed	
*169.084.001*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.088.001	Final version of formal reports and reports made to external agencies.	Retain as Territory Archives	
*169.088.001*			
169.088.002	Final versions of periodic reports used to monitor and document recurring activities. Includes the collection and reporting of statistical information.	Destroy 3 years after action completed	
*169.088.002*			
169.088.003	Responses to surveys.	Destroy 3 years after action completed	
*169.088.003*			
169.088.004	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 6 months after action completed	
*169.088.004*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*169.091.001*			
169.091.002	Records documenting routine research carried out to support the function.	Destroy 7 years after action completed	
*169.091.002*			
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.093.001	Final report and action plan.	Retain as Territory Archives	
*169.093.001*			
169.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review.	Destroy 5 years after action completed	
*169.093.002*			
169.093.003	Working papers documenting a review of agency programs and operations.	Destroy 2 years after action completed	
*169.093.003*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT)
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.102.001	Development of submissions (other than Cabinet submission) relating to significant issues.	Retain as Territory Archives	
*169.102.001*			
169.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*169.102.002*			
169.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Destroy 10 years after action completed	
*169.102.003*			
169.102.004	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning other matters of lesser importance with no far reaching impact on the social, economic and international standing of the country. Includes submissions concerning administrative matters.	Destroy 10 years after action completed	
*169.102.004*			
169.102.005	Working papers documenting the development of submissions (other than Cabinet submissions) relating to other matters of lesser importance.	Destroy 10 years after action completed	
*169.102.005*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Submissions …continued
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.102.006	Final successful agency submissions made to community organisations.	Destroy 7 years after action completed	
*169.102.006*			
169.102.007	Final unsuccessful agency submissions made to community organisation.	Destroy 7 years after action completed	
*169.102.007*			
Suggestions 
The process of using suggestions from personnel and the public to improve the services and processes of the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.103.001	Suggestions received from the public relating to the function.

[For feedback received from the public, use Public Reaction]	Destroy 3 years after action completed	
*169.103.001*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Visits 
The activities involved in arranging visits by other agencies, the public and students to the agency, with a view to inform, educate or promote the services, operation and role of the organisation. Includes arranging visits by staff to other agencies. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.109.001	Records documenting arrangements for visits made to the agency by important community representatives	Destroy 5 years after action completed	
*169.109.001*			
169.109.002	Public visitor books	Destroy 5 years after last entry	
*169.109.002*			
169.109.003	Records documenting arrangements for visits or tours to the agency by the general public.	Destroy 2 years after account has been closed	
*169.109.003*			
169.109.004	Records documenting visits by staff to community organisations to promote the image or services of the function. Includes visit reports.	Destroy 2 years after action completed	
*169.109.004*			
SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*170.005.001*			
170.005.002	Receipt and provision of all other advice. Includes advice provided by consultants.	Destroy 5 years after action completed	
*170.005.002*			
170.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*170.005.003*			
Agreements
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.006.001	Agreements and supporting documents. Includes:
- Contracts; and
- Project scope documents.	Destroy 7 years after action completed	
*170.006.001*			
Arrangements
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.011.001	Travel and accommodation arrangements. Includes arrangements for guest speakers.	Destroy 1 year after action completed	
*170.011.001*			

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Audit 
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.013.001	Final report of an internal or external audit (e.g. conducted by an external authority such as the ACT Auditor General's Office) where:
- The audit report is qualified by the auditor; or
- There are major or significant changes to practices.	Retain as Territory Archives	
*170.013.001*			
170.013.002	Final report of an internal or external audit (e.g. conducted by an external authority such as the ACT Auditor General's Office) where:
- The audit report has been accepted by the auditor; or
- There are no changes, or only minor or routine changes to practices. Includes recommendations and implementation plans.	Destroy 10 years after action completed	
*170.013.002*			
170.013.003	Planning and conduct of internal and external audits.	Destroy 7 years after action completed	
*170.013.003*			
Authorisation 
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.014.001	Delegations of power to agency staff to authorise administrative action.	Destroy 7 years after delegation expires	
*170.014.001*			
170.014.002	Authorisations for administrative action.	Destroy 7 years after action completed	
*170.014.002*			
SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Canteen Operations 
Records relating to the operation of school canteens.

Entry No.	Description of Records	Disposal Action	
170.368.001	Records relating to the day-to-day management of canteens. Includes recruitment and terms of appointment of the Canteen Management and staff.

Use TARDiS FINANCIAL MANAGEMENT, Acquisition for stock purchases.

Use TARDiS FINANCIAL MANAGEMENT, Inventory for stocktaking.	Destroy 2 years after action completed	
*170.368.001*			
Class Development 
The activity of developing classes, such as composite classes, closure of classes, class sizes etc. Includes arrangements for special needs classes. Also includes the process of sourcing teacher resources to teach the classes.

Entry No.	Description of Records	Disposal Action	
170.370.001	Records relating to the formulation and development of different types of classes such as composite and evening classes. Includes records about these classes including:
- Attendance levels;
- Applications to teach evening classes; and
- Class sizes.	Destroy 5 years after action completed	
*170.370.001*			

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions including school boards. Includes:
- Final versions of documents establishing the committee;
- Constitution;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*170.020.001*			
170.020.002	Records documenting declarations of members' private interests.	Destroy 7 years after termination of appointment	
*170.020.002*			
170.020.003	Records relating to other external or internal committees formed to consider specific matters, includes school boards. Including:
- Final versions of documents establishing the committee;
- Constitution;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Destroy 5 years after action completed	
*170.020.003*			

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Committees…continued
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.020.004	Records of working papers and administration of committees. Includes:
- Agenda;
- Notice of meetings;
- Draft minutes; and
- Room bookings.	Destroy 6 months after action completed	
*168.020.004*			

Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.021.001	Compliance with mandatory or optional standards with statutory requirements.	Destroy 7 years after action completed	
*170.021.001*			
Curriculum Development 
The process of developing and approving curricula.

Entry No.	Description of Records	Disposal Action	
170.365.001	Final versions of approved school based curricula.	Retain as Territory Archives	
*170.365.001*			
170.365.002	Final versions of unapproved school based curricula.	Destroy 1 year after action completed	
*170.365.002*			
170.365.003	Working papers associated with the development of school based curricula.	Destroy 1 year after action completed	
*170.365.003*			

SCHOOL MANAGEMENT
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.

Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.040.001	Records handling public enquiries.	Destroy 2 years after action completed	
*170.040.001*			

Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*170.042.001*			
170.042.002	Other records documenting the evaluation and ongoing monitoring of the function.	Destroy 3 years after action completed	
*170.042.002*			
170.042.003	Working papers supporting external or internal reports evaluation the function.	Destroy 6 months after action completed	
*170.042.003*			

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Implementation 
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.053.001	Records documenting the implementation of plans, policies and procedures developed to support the function.	Destroy 3 years after action completed	
*170.053.001*			

SCHOOL MANAGEMENT
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Intellectual property 
The activities involved in managing the agency's intellectual property, both published and unpublished, and the use of material held by the agency in which another party owns the intellectual property. Includes management of copyright, design, patents and trademarks, royalties and matters of confidentiality, such as trade secrets, which are not available to the public under Freedom of Information (FOI) legislation. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.060.001	Records documenting the establishment and general management of an agency's intellectual property. Includes:
- Patents;
- Trademarks;
- Designs;
- Plant breeder's rights;
- Circuit layouts;
- Trade secrets; and
- All forms of copyright.	Destroy 3 years after intellectual property rights lapse	
*170.060.001*			
170.060.002	Records documenting unsuccessful or abandoned attempts to establish intellectual property rights.	Destroy 7 years after action completed	
*170.060.002*			

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Joint Ventures
The activities involved in managing joint operations between departments, either within the agency or with other agencies, or with the government, where there is a contract, joint contribution of funds and/or time. Also includes private sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or agencies. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.062.001	Working papers relating to the establishment and negotiation and management of joint venture agreements of major significance.	Retain as Territory Archives	
*170.062.001*			
170.062.002	Signed joint venture contracts under seal and supporting records.	Destroy 12 years after completion or other termination of agreement or contract	
*170.062.002*			
170.062.003	Records documenting the management of publishing joint ventures. Includes records relating to the establishment, maintenance and review of joint venture agreements and contracts.	Destroy 7 years after action completed	
*170.062.003*			
170.062.004	Signed simple joint venture contracts and agreements and supporting records.	Destroy 7 years after completion or other termination of agreement or contract	
*170.062.004*			

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.067.001	Liaison activities undertaken with professional associations, private sector organisations and community groups. Includes collaboration on projects and exchanges of information.	Destroy 3 years after action completed	
*170.067.001*			
Meetings 
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies.	Destroy 3 years after action completed	
*170.072.001*			
170.072.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes.	Destroy 6 months after action completed	
*170.072.002*			

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.079.001	Final version of plans for major projects. Includes teacher programs.	Retain as Territory Archives	
*170.079.001*			
170.079.002	Final version of plans for other projects.	Destroy 5 years after plan is superseded	
*170.079.002*			
170.079.003	Working papers used to develop plans for projects. Includes draft plans, reports analysing issues, and comments on draft plans.	Destroy 1 year after adoption of the final plan	
*170.079.003*			
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.080.001	Final version of policies.	Retain as Territory Archives	
*170.080.001*			
170.080.002	Development and establishment of agency's policies. Includes: 
- Policy proposals;
- Research papers;
- Results of consultations;
- Supporting reports; and
- Major drafts.	Destroy 5 years after policy expires or is superseded	
*170.080.002*			
170.080.003	Comments made on the development of policies	Destroy 3 years after promulgation of new policy	
*170.080.003*			
170.080.004	Policy documents and supporting papers.	Destroy 6 months after action completed	
*170.080.004*			
SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Procedures 
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.082.001	Master set of agency manuals, handbooks, and directives etc. detailing procedures.	Destroy 7 years after procedures are superseded	
*170.082.001*			
170.082.002	Records documenting the development of agency procedures.	Destroy 2 years after procedures are superseded	
*170.082.002*			
Public Reaction 
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.084.001	Records documenting public reaction and agency responses.

[For suggestions received from the public use - Suggestions]	Destroy 6 years after action completed	
*170.084.001*			

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.088.001	Final version of formal reports and reports made to external agencies.	Retain as Territory Archives	
*170.088.001*			
170.088.002	Final versions of periodic reports used to monitor and document recurring activities. Includes the collection and reporting of statistical information.	Destroy 3 years after action completed	
*170.088.002*			
170.088.003	Responses to surveys.	Destroy 3 years after action completed	
*170.088.003*			
170.088.004	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 6 months after action completed	
*170.088.004*			
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*170.091.001*			
170.091.002	Records documenting routine research carried out to support the function.	Destroy 7 years after action completed	
*170.091.002*			

SCHOOL MANAGEMENT
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.093.001	Final report and action plan.	Retain as Territory Archives	
*170.093.001*			
170.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review.	Destroy 5 years after action completed	
*170.093.002*			
170.093.003	Working papers documenting a review of agency programs and operations.	Destroy 2 years after action completed	
*170.093.003*			
Security
The activities associated with measures taken to protect people, premises, equipment or information from accidental or intentional damage or from unauthorised access. Includes the security classification of personnel and criminal record checks. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.097.001	Records documenting arrangements made for security of students, dignitaries and the general public.	Destroy 5 years after action completed	
*170.097.001*			

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.102.001	Development of submissions (other than Cabinet submission) relating to significant issues.	Retain as Territory Archives	
*170.102.001*			
170.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*170.102.002*			
170.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Destroy 10 years after action completed	
*170.102.003*			
170.102.004	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning other matters of lesser importance with no far reaching impact on the social, economic and international standing of the country. Includes submissions concerning administrative matters.	Destroy 10 years after action completed	
*170.102.004*			
170.102.005	Working papers documenting the development of submissions (other than Cabinet submissions) relating to other matters of lesser importance.	Destroy 10 years after action completed	
*170.102.005*			
170.102.006	Final successful agency submissions made to community organisations.	Destroy 7 years after action completed	
*170.102.006*			

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Submissions …continued
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.102.007	Final unsuccessful agency submissions made to community organisation.	Destroy 7 years after account has been closed	
*170.102.007*			
Suggestions 
The process of using suggestions from personnel and the public to improve the services and processes of the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.103.001	Suggestions received from the public relating to the function.

[For feedback received from the public, use Public Reaction]	Destroy 3 years after action completed	
*170.103.001*			
Teacher Observations 
Observations or notes, made and documented by school staff on programs, methods, students etc.

Entry No.	Description of Records	Disposal Action	
170.369.001	Records noting observations made and documented by school staff on programs, methods, students etc. to provide information in managing the particular programs or students. For example notes provided by teacher to relief teacher.	Destroy 5 years after action completed	
*170.369.001*			
STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Academic Misconduct 
The activity of managing academic behaviour that is not in accordance with the institution's or school's statutes and rules especially involving work submitted for assessment. Includes undertaking investigations into allegations of suspected cheating or plagiarism and resulting action.

Entry No.	Description of Records	Disposal Action	
171.178.001	Records relating to academic misconduct including cheating, plagiarism, fake claims of work done, other forms of deception and dishonesty. Examples of records:
- Investigations;
- Appeals;
- Reporting;
- Notification;
- Allegations;
- Recommendations; and
- Disciplinary action taken.

Note: the last action for these records may be the end of an exemption from graduation or enrolment period.	Destroy 7 years after action completed	
*171.178.001*			
Academic Progress 
The activity of guiding students' academic progress throughout their course of study including through production of transcripts of final results. Includes regular reports and grades given. 

[For arrangements for undergoing assessment or examination, use Examination and Assessment].

Entry No.	Description of Records	Disposal Action	
171.179.001	Records relating to academic progress. Including:
- Unsatisfactory progress; 
- Approvals to repeat; 
- Warnings; and
- Exclusions.	Destroy 7 years after action completed	
*171.179.001*			
STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Addresses (presentations) 
The activity of giving addresses for training, professional, community relations or sales purposes. Includes speeches and multi-media presentations. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.004.001	Final version of addresses made by the chief Minister or portfolio Minister or senior agency officers at major public occasions.	Retain as Territory Archives	
*171.004.001*			
171.004.002	Final versions of other addresses delivered in the routine promotion of the agency's service or products.	Destroy 2 years after last presentation	
*171.004.002*			
171.004.003	Working papers documenting the development of addresses, including drafts.	Destroy 6 months after action completed	
*171.004.003*			
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*171.005.001*			
171.005.002	Receipt and provision of all other advice. Includes advice provided by consultants.	Destroy 5 years after action completed	
*171.005.002*			
171.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*171.005.003*			

STUDENT ADMINISTRATION
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Appeals (decisions) 
The activities involved in the process of appeals against decisions by application to a higher authority. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.009.001	Records documenting appeals made against decisions relating to the function.

[For legal advice and any litigation resulting from compulsory acquisition of property, use LEGAL SERVICES - Advice and Litigation]	Destroy 10 years after action completed	
*171.009.001*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Apprentices / Trainees 
The activities associated with combined structured training and paid employment to gain experience in the workplace as well as to achieve a nationally recognised qualification. May include arrangements for work experience.

Entry No.	Description of Records	Disposal Action	
171.180.001	Partial completion of new apprentices.	Retain as Territory Archives	
*171.180.001*			
171.180.002	Employer sign-off letter releasing apprentice.	Retain as Territory Archives	
*171.180.002*			
171.180.003	Trainee verification of training completion.	Retain as Territory Archives	
*171.180.003*			
171.180.004	Pre-training package validation of completion of ACT apprenticeship qualifications.	Retain as Territory Archives	
*171.180.004*			
171.180.005	Trainee / Apprentice certificate of competence report (Training package).	Destroy 7 years after action completed	
*171.180.005*			
171.180.006	Apprenticeship reports.	Destroy 5 years after action completed	
*171.180.006*			
171.180.007	Documents relating to apprentices and trainees including:
- Notification of absences;
- Notification of business;
- New Apprentice / Trainee program plan;
- Absenteeism industry visits;
- Industry contacts;
- Industry visits;
- Log book copy;
- Ability to offer on-the-job training;
- Training extension application;
- Certification process ; and
- Document transcript request.	Destroy 5 years after action completed	
*171.180.007*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Arrangements 
The activities involved in arranging for a journey or trip. Includes preparing travel itineraries, authorisations, entitlements etc. Also includes arrangements made for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.011.001	Travel and accommodation arrangements. Includes arrangements for guest speakers.	Destroy 1 year after action completed	
*171.011.001*			
Authorisation 
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.014.001	Delegations of power to agency staff to authorise administrative action.	Destroy 7 years after delegation expires	
*171.014.001*			
171.014.002	Authorisations for administrative action.	Destroy 7 years after action completed	
*171.014.002*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Awards, Prizes and Medals 
The activity of bestowing on students informal awards, scholarships, bursaries, prizes or fellowships. They may take the form of money, medals, certificates, the waiving of fees, merit awards and other forms of acknowledgement of achievement. Some will have conditions placed on the student and/or the institution. This includes both internal and external awards.

Entry No.	Description of Records	Disposal Action	
171.181.001	Records relating to significant, ongoing or perpetual awards. Includes records of donors/sponsors, successful applications, nominations and supporting documents as well as records of the decision making process.	Retain as Territory Archives	
*171.181.001*			
171.181.002	Records relating to other awards. Includes records of donors, successful applications, nominations and supporting documents as well as records of the decision making process.	Destroy 7 years after action completed	
*171.181.002*			
171.181.003	Records relating to administrative arrangement for the delivery of awards.	Destroy 2 years after action completed	
*171.181.003*			
171.181.004	Records relating to unsuccessful applications and nominations.	Destroy 2 years after action completed	
*171.181.004*			
Behaviour Management 
The activity of managing student behaviour in schools and colleges.

[For formal action and discipline undertaken as a result of inappropriate behaviour, use Discipline.]

Entry No.	Description of Records	Disposal Action	
171.371.001	Records of strategies to manage student behaviour, created at the individual school or college level. Including:
- Circulars and correspondence about rules and policies; and
- Records of admonitions and associated correspondence.	Destroy 2 years after action completed	
*171.371.001*			
STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Bursary Scheme 
The activity of providing financial assistance to families of students in exceptional circumstances.

Entry No.	Description of Records	Disposal Action	
171.367.001	Requests for eligibility in Bursary Scheme for providing assistance to low income families with dependent students. Includes:
- Completed applications and forms; 
- Letters of acceptance; and
- Unsuccessful applications notices.	Destroy 7 years after action completed	
*171.367.001*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Cases 
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.016.001	Individual Student Records including:
- Personal Details;
- Examination and tests results;
- Reports about student progress;
- Correspondence to/from parents;
- Copies of accident reports;
- Administration forms;
- Absence notes;
- Copies of incident reports;
- Records of suspension;
- Disciplinary records
- religious instruction forms;
- health records;
- Transfer notes; and
- Student enrolment records

Note: Individual student records do not necessarily have to contain all of the above nor is the above list exhaustive of the types of information student records may contain.

[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file. In such cases sentence the file with the longest retention period for any activity on the file.]	Destroy after person reaches 25 years of age, or 7 years after last action, whichever is later	
*171.016.001*			
171.016.002	Records relating to home schooling/tuition.	Destroy 2 years after action completed	
*171.016.002*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Celebrations 
The activities associated with arranging and managing festivities to honour a particular activity.

[For addresses made at celebrations, use Addresses.

For managing financial transactions supporting celebrations activities, use - Accounting and/or - Payments.] [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.017.001	Programs, invitations, guest lists and photographs relating to celebratory festivities held to honour an event of major importance e.g. a significant anniversary.	Retain as Territory Archives	
*171.017.001*			
171.017.002	Records documenting all routine arrangements for other celebrations. Include:
- Programs;
- Invitations;
- Guest lists;
- Catering;
- Venue bookings; and 
- Entertainment.	Destroy 2 years after action completed	
*171.017.002*			
171.017.003	Records documenting all arrangements for other celebrations of lesser significance. Includes:
- Programs;
- Invitations;
- Guest lists;
- Catering;
- Venue bookings; and 
- Entertainment.	Destroy 2 years after action completed	
*171.017.003*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Ceremonies 
The activities associated with arranging and managing a formal act performed for a special occasion. [TARDiS]

[Use Addresses for addresses made at ceremonies.]

[Use Accounting and/or Payments for managing financial transactions supporting ceremonies]

Entry No.	Description of Records	Disposal Action	
171.018.001	Programs, invitations, guest lists and photographs relating to ceremonies held to mark a special occasion e.g. the opening of a building or major facility, or the conferring of special community awards promoted by the agency.	Retain as Territory Archives	
*171.018.001*			
171.018.002	Records documenting all arrangement for other ceremonies of lesser significance. Includes: 
- Programs;
- Invitations;
- Guest lists;
- Catering;
- Venue bookings; and 
- Entertainment.	Destroy 3 years after action completed	
*171.018.002*			
171.018.003	Records documenting routine arrangements supporting ceremonies to mark special occasions. Includes:
- Catering;
- Venue bookings; and 
- Entertainment.	Destroy 2 years after action completed	
*171.018.003*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions. Includes final versions of documents:
- Establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*171.020.001*			
171.020.002	Records documenting declarations of members' private interests.	Destroy 7 years after termination of appointment	
*171.020.002*			
171.020.003	Records relating to other external or internal committees formed to consider specific matters. Includes final versions of documents:
- Establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Destroy 5 years after action completed	
*171.020.003*			
171.020.004	Records of working papers and administration of committees. Includes:
- Agenda;
- Notice of meetings;
- Draft minutes; and
- Room bookings	Destroy 6 months after action completed	
*171.020.004*			
STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.021.001	Compliance with mandatory or optional standards with statutory requirements.	Destroy 7 years after action completed	
*171.021.001*			
Discipline 
The activities and actions associated with the disciplinary process. Includes investigation, charges, formal inquiries, punishment and appeals. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.033.001	Records documenting allegations into misconduct which are investigated, either by the agency or an external authority, and where allegations are proved to be unfounded and the person has requested the retention of the records.	Destroy 7 years after action completed	
*171.033.001*			
171.033.002	Records documenting investigations of misconduct.	Destroy 5 years after action completed	
*171.033.002*			
171.033.003	Records documenting allegations into misconduct where no follow-up investigation is made (i.e. where allegations are proved to be frivolous or vexatious)	Destroy 2 years after action completed	
*171.033.003*			
171.033.004	Records documenting investigations of misconduct which are investigated, either by the agency or an external authority, and where allegations are proved to be unfounded and the person has not requested the retention of the records.	Destroy 2 years after action completed	
*171.033.004*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.040.001	Records handling public enquiries.	Destroy 2 years after action completed	
*171.040.001*			
Enrolment 
The process of registering/enrolling all students in a course or subject. Includes the enrolment of international and exchange students.

Entry No.	Description of Records	Disposal Action	
171.182.001	Enrolment records of all students including international and exchange students.	Destroy after person reaches 25 years of age, or 7 years after last action, whichever is later	
*171.182.001*			
171.182.002	Class enrolment and re-enrolment and student registration forms.	Destroy 7 years after action completed	
*171.182.002*			
171.182.003	Records relating to administrative arrangements for enrolments.	Destroy 2 years after action completed	
*171.182.003*			
171.182.004	Unsuccessful enrolment applications.	Destroy 2 years after action completed	
*171.182.004*			
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*171.042.001*			
171.042.002	Other records documenting the evaluation and ongoing monitoring of the function.	Destroy 3 years after action completed	
*171.042.002*			
171.042.003	Working papers supporting external or internal reports evaluation the function.	Destroy 6 months after action completed	
*171.042.003*			
STUDENT ADMINISTRATION
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Events 
The activities relating to the arrangements, bookings and support for local suppliers to attend, display or promote events such as trade displays, event participation, open days, etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.043.001	Records relating to the organisation and staging of events and celebrations of local, state or national significance or those organised to mark major anniversaries of significant people, structures or events.	Retain as Territory Archives	
*171.043.001*			
171.043.002	Records relating to administrative arrangements, promotion, displays, community liaison, schedules for all other events, including regular events.	Destroy 5 years after action completed	
*171.043.002*			
171.043.003	Records relating to the management of regular and routine events organised by the agency.	Destroy 3 years after action completed	
*171.043.003*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Examination and Assessment 
The process of testing knowledge and understanding of students by examination and other techniques, such as ongoing assessment. Includes arrangements for subject and university entrance examinations.

Entry No.	Description of Records	Disposal Action	
171.186.001	Examination assessment returns/or results sheets. Includes amendments to (examination returns).	Retain as Territory Archives	
*171.186.001*			
171.186.002	Records relating to assessment results including: 
- Update of results sheets;
- Assessment sheets;
- Consolidated result sheets;
- Consolidated trade sheets;
- Missing results reports; and
- Result late reports.	Destroy 20 years after action completed	
*171.186.002*			
171.186.003	Records relating to approving completion of a course of studies, including compliance reports.	Destroy 7 years after action completed	
*171.186.003*			
171.186.004	Examiners/assessors' reports and related records.	Destroy 2 years after action completed	
*171.186.004*			
171.186.005	Records relating to administrative arrangements for examinations and assessments. Examples of records include:
- Arrangements for invigilators;
- Timetables; and
- Eligibility lists.	Destroy 2 years after action completed	
*171.186.005*			
171.186.006	Examination scripts / Script books, essays, assignments, presentations submitted or completed by students for the purposes of overall assessment or evaluation i.e. work which contributes to the final grade for a subject or course.	Destroy 1 year after action completed	
*171.186.006*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Examination and Assessment …continued
The process of testing knowledge and understanding of students by examination and other techniques, such as ongoing assessment. Includes arrangements for subject and university entrance examinations.

Entry No.	Description of Records	Disposal Action	
171.186.007	Records relating to the grading/marking of individual assessment components of a subject or course. Including test booklets.	Destroy 1 year after action completed	
*171.186.007*			
171.186.008	Records relating to the appointment of examiners, assessors or supervisors.	Destroy 1 year after action completed	
*171.186.008*			
Implementation 
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.053.001	Records documenting the implementation of plans, policies and procedures developed to support the function.	Destroy 3 years after action completed	
*171.053.001*			
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.067.001	Liaison activities undertaken with professional associations, private sector organisations and community groups. Includes collaboration on projects and exchanges of information.	Destroy 3 years after action completed	
*171.067.001*			
STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Meetings
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies.	Destroy 3 years after action completed	
*171.072.001*			
171.072.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes.	Destroy 6 months after action completed	
*171.072.002*			
Modifications 
Changes to subjects or units as well as personal details (information such as name change, address and telephone/contact detail variations). Includes application forms and supporting documentation such as marriage or birth certificates, statutory declarations.

Entry No.	Description of Records	Disposal Action	
171.188.001	Records relating to changes in enrolment or personal information. For example: 
- Course cancellations;
- Registration variations; and
- Personal details variations.	Destroy 7 years after action completed	
*171.188.001*			
171.188.002	Statutory declarations or other forms completed by students for:
- Changes to subjects;
- Changes to units; or 
- Personal details variations.	Destroy 7 years after action completed	
*171.188.002*			
171.188.003	Records relating to changes to assessment results.	Destroy 6 months after action completed	
*171.188.003*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*171.079.001*			
171.079.002	Final version of plans for other projects.	Destroy 5 years after plan is superseded	
*171.079.002*			
171.079.003	Working papers used to develop plans for projects. Includes draft plans, reports analysing issues, and comments on draft plans.	Destroy 1 year after adoption of the final plan	
*171.079.003*			
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.080.001	Final version of policies.	Retain as Territory Archives	
*171.080.001*			
171.080.002	Development and establishment of agency's policies. Includes: 
- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts	Destroy 5 years after policy expires or is superseded	
*171.080.002*			
171.080.003	Comments made on the development of policies	Destroy 3 years after promulgation of new policy	
*171.080.003*			
171.080.004	Policy documents and supporting papers.	Destroy 6 months after action completed	
*171.080.004*			
STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Procedures
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.082.001	Master set of agency manuals, handbooks, and directives etc. detailing procedures.	Destroy 7 years after procedures are superseded	
*171.082.001*			
171.082.002	Records documenting the development of agency procedures.	Destroy 2 years after procedures are superseded	
*171.082.002*			
Public Reaction 
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.084.001	Records documenting public reaction and agency responses.

[For suggestions received from the public use - Suggestions]	Destroy 6 years after action completed	
*171.084.001*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Recognition of Prior Studies / Learning 
The activity of assessing and recognizing prior studies undertaken by a student that may satisfy part of the academic requirements of a course in which the student is enrolled. May include recognition of studies undertaken interstate or overseas. Also known as Advanced Standing.

Entry No.	Description of Records	Disposal Action	
171.189.001	Records relating to applications/requests for and/or approval of advanced standing or Credit/Status. Examples of records include:
- Application forms and supporting documents; and
- Interview records; and
- Correspondence.	Destroy 7 years after action completed	
*171.189.001*			
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.088.001	Final version of formal reports and reports made to external agencies.	Retain as Territory Archives	
*171.088.001*			
171.088.002	Final versions of periodic reports used to monitor and document recurring activities. Includes the collection and reporting of statistical information.	Destroy 3 years after action completed	
*171.088.002*			
171.088.003	Responses to surveys.	Destroy 3 years after action completed	
*171.088.003*			
171.088.004	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 6 months after action completed	
*171.088.004*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Representatives 
The activities associated with the nomination, appointment or resignation of individuals or groups of personnel appointed by the organisation or their co-workers as official representatives to organisations, offices, unions, workers participation committees, councils or groups. Includes organisational legal representatives. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.090.001	Records documenting the nomination, appointment and resignation and/or termination of staff members on external committees and government boards.	Destroy 3 years after end of appointment	
*171.090.001*			
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*171.091.001*			
171.091.002	Records documenting routine research carried out to support the function.	Destroy 7 years after action completed	
*171.091.002*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.093.001	Final report and action plan.	Retain as Territory Archives	
*171.093.001*			
171.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review.	Destroy 5 years after action completed	
*171.093.002*			
171.093.003	Working papers documenting a review of agency programs and operations.	Destroy 2 years after action completed	
*171.093.003*			
Student Accommodation 
The service of providing accommodation through halls of residence or residential facilities. Also includes the activities associated with managing arrangements for students who do not live at home during term time.

Entry No.	Description of Records	Disposal Action	
171.247.001	Records relating to contracts with students relating to accommodation.	Destroy 7 years after completion or other termination of agreement or contract	
*171.247.001*			
171.247.002	Records relating to students and other residents. For example:
- Withdrawn or unsuccessful applications;
- Enquiries:
- Administrative issues such as unauthorised tenancy; and
- Noise abatement.	Destroy 2 years after action completed	
*171.247.002*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Student Appointments 
The activities associated with the appointment of students to positions within the school, such as Student Representative Council.

Entry No.	Description of Records	Disposal Action	
171.374.001	Records relating to Student Appointments such as Captains, Representative Committees etc. (including appointment of members and any relevant election results). Including: 
- School Councils;
- Student Councils; and
- Prefect Boards.	Destroy 2 years after action completed	
*171.374.001*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Student Attendance 
Attendance for examinations or other assessment activities and non-accredited programs.

Entry No.	Description of Records	Disposal Action	
171.190.001	Records relating to student attendance. Includes class roll but excludes aggregate reports.	Retain as Territory Archives	
*171.190.001*			
171.190.002	Any data and aggregate reporting generated from the student attendance records presented by any sub-category such as key learning area, school, school district and Territory-wide etc. including :
- All students;
- Disabilities;
- Gender;
- Country or rural areas;
- Backgrounds of poverty or low social status;
- Aboriginal or Torres Strait Islander heritage;
- Language background is other than English; 
- Gifted / talented students; and
- Similarly specified groupings.	Destroy 2 years after action completed	
*171.190.002*			
171.190.003	Attendance lists for examinations or events.	Destroy 2 years after action completed	
*171.190.003*			
171.190.004	Records of correspondence relating to absenteeism.		
*171.190.004*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Student Certificates 
The activity of managing documents presented to a student on successful completion of a program of study, providing evidence of academic achievement, such as year 10 and 12 certificates.

Entry No.	Description of Records	Disposal Action	
171.372.001	School copy of certificate, statements of achievement; e.g. Year 10, Year 12 certificates and similar.	Destroy after person reaches 25 years of age, or 7 years after last action, whichever is later	
*171.372.001*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Student Excursions 
The activities associated with the planning, approval, management etc of trips, visits or tours undertaken school groups.

Entry No.	Description of Records	Disposal Action	
171.373.001	Records relating to overseas excursions by both students and teachers that proceed. Including:
- Applications;
- Supporting documentation; and
- Requests for financial assistance	Destroy after person reaches 25 years of age, or 7 years after last action, whichever is later	
*171.373.001*			
171.373.002	Records relating to organisation of school camps. Including:
- Advice to parents/caregivers;
- Costs;
- Approval letters;
- Administrative; and
- Travel details.	Destroy 5 years after action completed	
*171.373.002*			
171.373.003	Records relating to overseas excursions by both students and teachers that do not proceed.
Including:
- Applications;
- Supporting documentation; and
- Requests for financial assistance	Destroy 2 years after action completed	
*171.373.003*			
171.373.004	Excursion records. Includes:
- Advice to parents/caregivers;
- Approval letters;
- Permission forms including student details;
- Movement requisitions for teachers;
- Administrative; and 
- Travel details.	Destroy 2 years after action completed	
*171.373.004*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Student Identification 
The provision of student identification, usually in the form of student ID cards, including library cards.

Entry No.	Description of Records	Disposal Action	
171.192.001	Records relating to the provision or replacement of student identification cards/documents.	Destroy 3 years after action completed	
*171.192.001*			
171.192.002	Statutory declarations or other forms completed by students for replacement student identification card.	Destroy 2 years after action completed	
*171.192.002*			
171.192.003	Application for a student identification card.	Destroy 1 year after authority expires	
*171.192.003*			
Student Misconduct
The activities and actions associated with the disciplinary process for processing student complaints against fellow students. Includes investigations, charges, punishment and appeals.

Entry No.	Description of Records	Disposal Action	
171.348.001	Records documentation agency investigations of student misconduct that result in disciplinary action being taken. Includes appeals against the decision.	Destroy 7 years after action completed	
*171.348.001*			
171.348.002	Records documenting investigation of misconduct that are unsubstantiated.	Destroy 2 years after investigation is completed	
*171.348.002*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Student Transcripts 
The official record of the marks/grades achieved by a student in the course of the degree or program undertaken. May also be known as final results.

Entry No.	Description of Records	Disposal Action	
171.193.001	A student's academic transcript/final results.	Retain as Territory Archives	
*171.193.001*			
171.193.002	Records relating to requests for and the administration of academic transcripts. For example:
- Authority to release results;
- Applications for official transcripts; 
- Unofficial transcripts; or
- Results notice.	Destroy 2 years after action completed	
*171.193.002*			
Student Work Placements 
The activity of arranging work experience for students. Includes the management of potential employers.

Entry No.	Description of Records	Disposal Action	
171.376.001	Records relating to the registration of student work experience placements.	Retain as Territory Archives	
*171.376.001*			
171.376.002	Records relating to student work experience placements.· Including:
- Work experience agreement forms;
- Work placement offers;
- Workplace responses;
- Work experience applications;
- Teacher evaluation forms; and
- Employers reports	Destroy after person reaches 25 years of age, or 7 years after last action, whichever is later	
*171.376.002*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.102.001	Development of submissions (other than Cabinet submission) relating to significant issues.	Retain as Territory Archives	
*171.102.001*			
171.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*171.102.002*			
171.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Destroy 10 years after action completed	
*171.102.003*			
171.102.004	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning other matters of lesser importance with no far reaching impact on the social, economic and international standing of the country. Includes submissions concerning administrative matters.	Destroy 10 years after action completed	
*171.102.004*			
171.102.005	Working papers documenting the development of submissions (other than Cabinet submissions) relating to other matters of lesser importance.	Destroy 10 years after action completed	
*171.102.005*			
171.102.006	Final successful agency submissions made to community organisations.	Destroy 7 years after action completed	
*171.102.006*			
171.102.007	Final unsuccessful agency submissions made to community organisation.	Destroy 7 years after action completed	
*171.102.007*			
STUDENT ADMINISTRATION
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Suggestions 
The process of using suggestions from personnel and the public to improve the services and processes of the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.103.001	Suggestions received from the public relating to the function.

[For feedback received from the public, use Public Reaction]	Destroy 3 years after action completed	
*171.103.001*			
STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Accidents 
The activities involved in dealing with mishaps causing injury or damage. 
Includes damage or injury to the organisation's property or member of staff incurred while coming to, at, or leaving work, or to the general public or visitors whilst on the organisation's premises. Also includes measures to prevent accidents occurring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.001.001	Records relating to accidents.

[For accident reports covering deaths, serious personal injury, incapacity and dangerous occurrences for both employees and members of the public, use TARDiS OH&S - Accidents.

For accident reports submitted where an employee also submits a compensation claim, use TARDiS COMPENSATION - Cases.

For accident reports submitted by an employee but where there is no compensation claim submitted, use TARDiS PERSONNEL - Accident

For accident reports submitted by members of the public where a compensation claim is lodged, use TARDiS COMPENSATION - Claims

For accident reports submitted by members of the public where there is no claim made for compensation, use TARDiS OH&S - Accidents	Destroy 25 years after person reaches 25 years of age, or 7 years after last action, whichever is later	
*172.001.001*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Advice
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*172.005.001*			
172.005.002	Receipt and provision of all other advice. Includes advice provided by consultants.	Destroy 5 years after action completed	
*172.005.002*			
172.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*172.005.003*			
Agreements 
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.006.001	Agreements and supporting documents. Includes:
- Contracts; and
- Project scope documents.	Destroy 7 years after action completed	
*172.006.001*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Authorisation
The process of delegating power to authorise an action and the seeking and granting permission to undertake a requested action. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.014.001	Delegations of power to agency staff to authorise administrative action.	Destroy 7 years after delegation expires	
*172.014.001*			
172.014.002	Authorisations for administrative action.	Destroy 7 years after action completed	
*172.014.002*			
Cases 
This activity descriptor should be used where there is a need to keep a number of activities together on one file, for legislative or operational reasons. Case files relate to incidents, persons, organisations or clients. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.016.001	Case files holding student records.

[Use this activity descriptor when there is a need to keep records relating to a number of activities together on one file. can be used where it is considered necessary to keep records relating to particular records together. In such cases sentence the file with the longest retention period for any activity on the file.]	Destroy 25 years after action completed	
*172.016.001*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Chaplaincy 
The provision of chaplaincy services.

Entry No.	Description of Records	Disposal Action	
172.195.001	Records relating to the appointment of chaplains (this includes accepting a recommendation or nomination by a religious body).	Destroy 5 years after appointment lapses	
*172.195.001*			
Child Care Provision 
The enrolment and/or attendance of children at the child care facility.

Entry No.	Description of Records	Disposal Action	
172.196.001	Records relating to the provision of places for child care. This can include:
- Applications;
- Interviews;
- Acceptance of places; or
- Standard agreements, etc.

[For records relating to financial agreements Use TARDiS FINANCIAL MANAGEMENT - Agreements]	Destroy 2 years after action completed	
*172.196.001*			
172.196.002	Enrolment waiting lists.	Destroy 2 years after action completed	
*172.196.002*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions. Includes final versions of documents:
- Establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*172.020.001*			
172.020.002	Records documenting declarations of members' private interests.	Destroy 7 years after termination of appointment	
*172.020.002*			
172.020.003	Records relating to other external or internal committees formed to consider specific matters. Includes final versions of documents:
- Establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Destroy 5 years after action completed	
*172.020.003*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Committees…continued
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.020.004	Records of working papers and administration of committees. Includes:
- Agenda;
- Notice of meetings;
- Draft minutes; and
- Room bookings	Destroy 6 months after action completed	
*172.020.004*			
Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.021.001	Compliance with mandatory or optional standards with statutory requirements.	Destroy 7 years after action completed	
*172.021.001*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Conferences
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.022.001	Conferences arranged by the agency. Includes:
- Program development;
- Invitations to speakers;
- Promotion activities;
- Registrations; and
- Venue bookings.	Destroy 3 years after action completed	
*172.022.001*			
172.022.002	Reports commenting on and assessing conferences.	Destroy 3 years after action completed	
*172.022.002*			
172.022.003	Master of unpublished proceedings and reports, speeches and papers from conferences.	Destroy 3 years after action completed	
*172.022.003*			
172.022.004	Published proceedings from conferences.	Destroy 6 months after action completed	
*172.022.004*			
172.022.005	Records documenting attendance of staff at conferences. Includes conference promotion material, programs and registration forms. 

[For travel and accommodation arrangements made for staff to attend conferences, use Arrangements]	Destroy 6 months after action completed	
*172.022.005*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Discipline 
The activities and actions associated with the disciplinary process. Includes investigation, charges, formal inquiries, punishment and appeals. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.033.001	Records documenting allegations into misconduct which are investigated, either by the agency or an external authority, and where allegations are proved to be unfounded and the person has requested the retention of the records.	Destroy 7 years after action completed	
*172.033.001*			
172.033.002	Records documenting investigations of misconduct.	Destroy 5 years after action completed	
*172.033.002*			
172.033.003	Records documenting allegations into misconduct where no follow-up investigation is made (i.e. where allegations are proved to be frivolous or vexatious)	Destroy 2 years after action completed	
*172.033.003*			
172.033.004	Records documenting investigations of misconduct which are investigated, either by the agency or an external authority, and where allegations are proved to be unfounded and the person has not requested the retention of the records.	Destroy 2 years after action completed	
*172.033.004*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.040.001	Records handling public enquiries.	Destroy 2 years after action completed	
*172.040.001*			
Evaluation
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*172.042.001*			
172.042.002	Other records documenting the evaluation and ongoing monitoring of the function.	Destroy 3 years after action completed	
*172.042.002*			
172.042.003	Working papers supporting external or internal reports evaluation the function.	Destroy 6 months after action completed	
*172.042.003*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Grant Administration 
The processes involved with managing and acquittal of grant funding. Includes the records documenting and reporting on decisions relating to the possible and actual allocations of funds.

Entry No.	Description of Records	Disposal Action	
172.366.001	Records relating to the management of grant funds. 
Including:
- Proposals;
- Decisions, and
- Justification.	Destroy 7 years after action completed	
*172.366.001*			
Grant funding 
The activities associated with the application for and receipt of grants. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.049.001	Records documenting successful applications made by the agency for grant funding from a non-government source.

[For the management of grant money received by the agency, use FINANCIAL MANAGEMENT - Grant Funding]	Destroy 7 years after action completed	
*172.049.001*			
172.049.002	Records documenting unsuccessful applications made by the agency for grant funding from a non-government source.	Destroy 2 years after action completed	
*172.049.002*			

STUDENT SERVICES
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Grievances
The activities associated with the handling and resolution of grievances. 
Includes handling complaints over perceived discrimination, or those arising over work environment, work organisation or distribution, peers, supervisors or subordinates. Also includes complaints regarding the provision of access to opportunities such as training, equipment, promotion, or higher duties. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.051.001	Records documenting formal grievances lodged by an individual employee and considered either internally within the organisation and/or by an external body. Includes:
- Notes of meetings;
- Reports; and 
- Recommendations.	Destroy 5 years after action completed	
*172.051.001*			
Health promotion 
The process of promotion by the agency of programs which encourage the establishment and maintenance of a healthy work environment. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.052.001	Records documenting management of sick bay's and first aid programs.	Destroy 5 years after action completed	
*172.052.001*			
172.052.002	Records documenting the promotion of health in educational facilities. Includes the development and distribution of:
- Notices;
- Instructions;
- Posters; and 
- Other promotional material	Destroy 5 years after action completed	
*172.052.002*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Implementation 
The activities associated with carrying out or putting into action, plans, policies, procedures or instructions, all of which could be internally or externally driven. Includes manual or automated databases, applications or systems, but excludes installation of equipment. Also includes monitoring to ensure the implementation goes according to schedule and that standards are met. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.053.001	Records documenting the implementation of plans, policies and procedures developed to support the function.	Destroy 3 years after action completed	
*172.053.001*			
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.067.001	Liaison activities undertaken with professional associations, private sector organisations and community groups. Includes collaboration on projects and exchanges of information.	Destroy 3 years after action completed	
*172.067.001*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Meetings
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies.	Destroy 3 years after action completed	
*172.072.001*			
172.072.002	Working papers documenting the conduct and administration of meetings. Includes:
- Agenda;
- Notices of meetings; and 
- Draft minutes.	Destroy 6 months after action completed	
*172.072.002*			
Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*172.079.001*			
172.079.002	Final version of plans for other projects.	Destroy 5 years after plan is superseded	
*172.079.002*			
172.079.003	Working papers used to develop plans for projects. Includes:
- Draft plans;
- Reports analysing issues; and 
- Comments on draft plans.	Destroy 1 year after adoption of the final plan	
*172.079.003*			

STUDENT SERVICES
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.080.001	Final version of policies.	Retain as Territory Archives	
*172.080.001*			
172.080.002	Development and establishment of agency's policies. Includes: 
- Policy proposals;
- Research papers;
- Results of consultations;
- Supporting reports; and
- Major drafts.	Destroy 5 years after policy expires or is superseded	
*172.080.002*			
172.080.003	Comments made on the development of policies	Destroy 3 years after promulgation of new policy	
*172.080.003*			
172.080.004	Policy documents and supporting papers.	Destroy 6 months after action completed	
*172.080.004*			

STUDENT SERVICES
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Procedures 
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.082.001	Master set of agency manuals, handbooks, and directives etc. detailing procedures.	Destroy 7 years after procedures are superseded	
*172.082.001*			
172.082.002	Records documenting the development of agency procedures.	Destroy 2 years after procedures are superseded	
*172.082.002*			
Public Reaction 
The process of handling public reaction to an agency's policies or services. Includes anonymous letters, letters of complaint and letters of congratulations or appreciation received from the public. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.084.001	Records documenting public reaction and agency responses.

[For suggestions received from the public use - Suggestions]	Destroy 6 years after action completed	
*172.084.001*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.088.001	Final version of formal reports and reports made to external agencies.	Retain as Territory Archives	
*172.088.001*			
172.088.002	Final versions of periodic reports used to monitor and document recurring activities. Includes the collection and reporting of statistical information.	Destroy 3 years after action completed	
*172.088.002*			
172.088.003	Responses to surveys.	Destroy 3 years after action completed	
*172.088.003*			
172.088.004	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 6 months after action completed	
*172.088.004*			
Representatives 
The activities associated with the nomination, appointment or resignation of individuals or groups of personnel appointed by the organisation or their co-workers as official representatives to organisations, offices, unions, workers participation committees, councils or groups. Includes organisational legal representatives. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.090.001	Records documenting the nomination, appointment and resignation and/or termination of staff members on external committees and government boards.	Destroy 3 years after end of appointment	
*172.090.001*			
STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*172.091.001*			
172.091.002	Records documenting routine research carried out to support the function.	Destroy 7 years after action completed	
*172.091.002*			
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.093.001	Final report and action plan.	Retain as Territory Archives	
*172.093.001*			
172.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review.	Destroy 5 years after action completed	
*172.093.002*			
172.093.003	Working papers documenting a review of agency programs and operations.	Destroy 2 years after action completed	
*172.093.003*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Special Education 
The arrangement of services to provide education tailored to the needs of individuals who differ intellectually, physically, emotionally, or socially from those who can be taught by the usual methods. May include arrangements for additional resources or specialised programs.

Entry No.	Description of Records	Disposal Action	
172.378.001	Records relating to the management of individual students with learning difficulties or physical disabilities. Including:
- Student work plans; and
- Referrals	Destroy after person reaches 25 years of age, or 7 years after last action, whichever is later	
*172.378.001*			
172.378.002	Records relating to the observation of students for the purposes of their education	Destroy after person reaches 25 years of age, or 7 years after last action, whichever is later	
*172.378.002*			
172.378.003	Records relating to the provision of off-site care including the use of respite accommodation.	Destroy after person reaches 25 years of age, or 7 years after last action, whichever is later	
*172.378.003*			
172.378.004	Records relating to the provision of transportation services for students with special needs.	Destroy 7 years after action completed	
*172.378.004*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Special Needs Support 
Provision of services such as assistance to disabled students, foreign students, etc. This may include the provision of special needs services during examinations such as interpreters, reading assistance for sight impaired students, disabled access, etc.

Entry No.	Description of Records	Disposal Action	
172.197.001	Records relating to administrative arrangements for the provision of special needs support services.	Destroy 7 years after action completed	
*172.197.001*			
Student Careers Advice 
Advice on student career and course options.

Entry No.	Description of Records	Disposal Action	
172.198.001	Records relating to arrangements for employers to conduct recruitment activities.	Destroy 2 years after action completed	
*172.198.001*			
172.198.002	Records relating to Vacation Work, Cadetship's, Scholarships, Internships, Coop Year Programs, Work Experience and Direct Placements (including Graduate Programs).	Destroy 2 years after action completed	
*172.198.002*			
172.198.003	Records relating to advertisement of, and opportunities for students to undertake work experience.	Destroy 2 years after action completed	
*172.198.003*			
172.198.004	Records of arrangements for, and the conduct of workshops, seminars and courses of training for student careers advice.	Destroy 2 years after action completed	
*172.198.004*			
172.198.005	Records relating to the collection of statistics relating to student careers advice.	Destroy 1 year after action completed	
*172.198.005*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Student Graduation 
Admission to degree, diploma, certificate, statement of attainment or other qualification.

Entry No.	Description of Records	Disposal Action	
172.191.001	Register of graduates.	Retain as Territory Archives	
*172.191.001*			
172.191.002	Records documenting administrative arrangements for graduation ceremonies. Includes:
- Invitations;
- Guest lists;
- Catering;
- Venue bookings; and 
- Entertainment.	Destroy 2 years after action completed	
*172.191.002*			
172.191.003	Records relating to the notification of students of their eligibility to graduate. Includes outstanding financial obligations, etc.	Destroy 1 year after action completed	
*172.191.003*			
172.191.004	Records relating to the acceptance of students of the offer to graduate e.g. Graduation responses.	Destroy 6 months after action completed	
*172.191.004*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Student Grievances 
The activities associated with the handling and resolution of grievances. Includes handling complaints over perceived discrimination, harassment by staff or fellow students.

Entry No.	Description of Records	Disposal Action	
172.326.001	Records documenting formal grievances lodged by a student and considered either internally within the organisation or by an external body. Includes:
- Notes of meetings;
- Reports; and 
- Recommendations. 

[For records covering disciplinary action against a student resulting from a grievance use TERTIARY STUDENT ADMINISTRATION - Student Misconduct

For records covering disciplinary action against a staff member resulting from a grievance use TARDiS PERSONNEL - Discipline].	Destroy 5 years after action completed	
*172.326.001*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Student Health and Counselling Services 
The activities associated with providing counselling to a student for various reasons including unacceptable behaviour, personal problems and medical difficulties. Includes support services and programs such as immunisations, psychological counselling and medical assessments provided by the agency in meeting the health and welfare needs of students. Drug education, Austudy implications, absences, youth support services, intervention and support programs. Also includes the provision of treatment, counselling and advice for medical, dental and personal issues (it does not include career counselling for students or staff).

Entry No.	Description of Records	Disposal Action	
172.199.001	Provision of medical or dental treatment or assistance for students to deal with personal, relationship, study and adjustment issues where the person was less than 18 years at the date of the last entry in the record. Includes:
Confidential School Records.
Includes:
- Special assistance case files;
- Psychological reports;
- Student special needs reports; and
- Confidential principal/teacher/student records	Destroy 25 years after person reaches 25 years of age, or 7 years after last action, whichever is later	
*172.199.001*			
172.199.002	Provision of medical or dental treatment or assistance for student to deal with relationship, study and adjustment issues where the person was 18 year or older at the date of last entry in the record.	Destroy 7 years after action completed	
*172.199.002*			
172.199.003	Drugs register and prescriptions.	Destroy 5 years after last entry	
*172.199.003*			
172.199.004	Poisons register.	Destroy 2 years after action completed	
*172.199.004*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Student Health and Counselling Services …continued
The activities associated with providing counselling to a student for various reasons including unacceptable behaviour, personal problems and medical difficulties. Includes support services and programs such as immunisations, psychological counselling and medical assessments provided by the agency in meeting the health and welfare needs of students. Drug education, Austudy implications, absences, youth support services, intervention and support programs. Also includes the provision of treatment, counselling and advice for medical, dental and personal issues (it does not include career counselling for students or staff).

Entry No.	Description of Records	Disposal Action	
172.199.005	Appointments register	Destroy 1 year after action completed	
*172.199.005*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.102.001	Development of submissions (other than Cabinet submission) relating to significant issues.	Retain as Territory Archives	
*172.102.001*			
172.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*172.102.002*			
172.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Destroy 10 years after action completed	
*172.102.003*			
172.102.004	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning other matters of lesser importance with no far reaching impact on the social, economic and international standing of the country. Includes submissions concerning administrative matters.	Destroy 10 years after action completed	
*172.102.004*			
172.102.005	Working papers documenting the development of submissions (other than Cabinet submissions) relating to other matters of lesser importance.	Destroy 10 years after action completed	
*172.102.005*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Submissions …continued
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.102.006	Final successful agency submissions made to community organisations.	Destroy 7 years after action completed	
*172.102.006*			
172.102.007	Final unsuccessful agency submissions made to community organisation.	Destroy 7 years after action completed	
*172.102.007*			
Suggestions 
The process of using suggestions from personnel and the public to improve the services and processes of the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.103.001	Suggestions received from the public relating to the function.

[For feedback received from the public, use Public Reaction]	Destroy 3 years after action completed	
*172.103.001*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Visits 
The activities involved in arranging visits by other agencies, the public and students to the agency, with a view to inform, educate or promote the services, operation and role of the organisation. Includes arranging visits by staff to other agencies. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.109.001	Records documenting arrangements for visits made to the agency by important community representatives	Destroy 5 years after action completed	
*172.109.001*			
172.109.002	Public visitor books	Destroy 5 years after last entry	
*172.109.002*			
172.109.003	Records documenting arrangements for visits or tours to the agency by the general public.	Destroy 2 years after action completed	
*172.109.003*			
172.109.004	Records documenting visits by staff to community organisations to promote the image or services of the function. Includes visit reports.	Destroy 2 years after action completed	
*172.109.004*			
TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*173.005.001*			
173.005.002	Receipt and provision of all other advice. Includes advice provided by consultants.	Destroy 5 years after action completed	
*173.005.002*			
173.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*173.005.003*			
173.005.004	Records of working papers and administration of committees. Includes:
- Agenda;
- Notice of meetings;
- Draft minutes; and
- Room bookings	Destroy 6 months after action completed	
*173.005.004*			
Agreements 
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.006.001	Agreements and supporting documents. Includes:
- Contracts; and
- Project scope documents.	Destroy 7 years after action completed	
*173.006.001*			

TEACHER QUALIFICATION REGULATIONS
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions. Includes final versions of documents:
- Establishing the committee; and
- Terms of reference;
- appointment of members;
- minutes;
- reports;
- recommendations; and
- supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*173.020.001*			
173.020.002	Records documenting declarations of members' private interests.	Destroy 7 years after termination of appointment	
*173.020.002*			
173.020.003	Records relating to other external or internal committees formed to consider specific matters. Includes:
- Final versions of documents establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Destroy 5 years after action completed	
*173.020.003*			

TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Committees …continued
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.020.004	Records of working papers and administration of committees. Includes:
- Agenda;
- Notice of meetings;
- Draft minutes; and
- Room bookings	Destroy 6 months after action completed	
*173.020.004*			
Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.021.001	Compliance with mandatory or optional standards with statutory requirements.	Destroy 7 years after action completed	
*173.021.001*			

TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Conferences 
The activities involved in arranging or attending conferences held either by the agency or by other agencies. Includes registrations, publicity, and reports of participants etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.022.001	Conferences arranged by the agency. Includes:
- Program development;
- Invitations to speakers;
- Promotion activities;
- Registrations; and
- Venue bookings.	Destroy 3 years after action completed	
*173.022.001*			
173.022.002	Reports commenting on and assessing conferences.	Destroy 3 years after action completed	
*173.022.002*			
173.022.003	Master of unpublished proceedings and reports, speeches and papers from conferences.	Destroy 3 years after action completed	
*173.022.003*			
173.022.004	Published proceedings from conferences.	Destroy 6 months after action completed	
*173.022.004*			
173.022.005	Records documenting attendance of staff at conferences. Includes conference promotion material, programs and registration forms. 

[For travel and accommodation arrangements made for staff to attend conferences, use Arrangements]	Destroy 6 months after action completed	
*173.022.005*			

TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.040.001	Records handling public enquiries.	Destroy 2 years after action completed	
*173.040.001*			
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*173.042.001*			
173.042.002	Other records documenting the evaluation and ongoing monitoring of the function.	Destroy 3 years after action completed	
*173.042.002*			
173.042.003	Working papers supporting external or internal reports evaluation the function.	Destroy 6 months after action completed	
*173.042.003*			
Exhibitions 
The activities associated with using agency material in mounted displays for the purpose of informing or educating the viewer, or promoting the activities, services, projects or programs of the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.044.001	Records documenting the mounting of displays. Includes exhibition brief and design, and arrangements for setting up a display.	Destroy 3 years after action completed	
*173.044.001*			
TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.067.001	Liaison activities undertaken with professional associations, private sector organisations and community groups. Includes collaboration on projects and exchanges of information.	Destroy 3 years after action completed	
*173.067.001*			
Meetings 
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies.	Destroy 3 years after action completed	
*173.072.001*			
173.072.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes.	Destroy 6 months after action completed	
*173.072.002*			

TEACHER QUALIFICATION REGULATIONS
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*173.079.001*			
173.079.002	Final version of plans for other projects.	Destroy 5 years after plan is superseded	
*173.079.002*			
173.079.003	Working papers used to develop plans for projects. Includes:
- Draft plans;
- Reports analysing issues; and
- Comments on draft plans.	Destroy 1 year after adoption of the final plan	
*173.079.003*			

TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.080.001	Final version of policies.	Retain as Territory Archives	
*173.080.001*			
173.080.002	Development and establishment of agency's policies. Includes: 
- Policy proposals;
- Research papers;
- Results of consultations;
- Supporting reports; and
- Major drafts;	Destroy 5 years after policy expires	
*173.080.002*			
173.080.003	Comments made on the development of policies	Destroy 3 years after promulgation of new policy	
*173.080.003*			
173.080.004	Policy documents and supporting papers.	Destroy 6 months after action completed	
*173.080.004*			

TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Procedures 
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.082.001	Master set of agency manuals, handbooks, and directives etc. detailing procedures.	Destroy 7 years after procedures are superseded	
*173.082.001*			
173.082.002	Records documenting the development of agency procedures.	Destroy 2 years after procedures are superseded	
*173.082.002*			
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*173.091.001*			
173.091.002	Records documenting routine research carried out to support the function.	Destroy 7 years after action completed	
*173.091.002*			

TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.093.001	Final report and action plan.	Retain as Territory Archives	
*173.093.001*			
173.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review.	Destroy 5 years after action completed	
*173.093.002*			
173.093.003	Working papers documenting a review of agency programs and operations.	Destroy 2 years after action completed	
*173.093.003*			
Standards 
The process of implementing industry or agency specific benchmarks for services and processes to enhance the quality and efficiency of the agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.100.001	Records documenting the implementation of industry and agency standards to support the function.	Destroy 7 years after action completed	
*173.100.001*			

TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Training 
The activities associated with all aspects of training (external/internal) available to staff. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.105.001	Records documenting the administration of training schemes for teachers.	Destroy 7 years after action completed	
*173.105.001*			
173.105.002	Notices of examination results of courses attended by teachers.	Destroy 7 years after action completed	
*173.105.002*			
173.105.003	Records documenting the administration of government-wide training initiatives.	Destroy 5 years after action completed	
*173.105.003*			
173.105.004	Records detailing teacher attendance at courses.	Destroy 3 years after action completed	
*173.105.004*			
173.105.005	Records documenting assessments of internally and externally conducted courses. Includes course evaluations made by staff after attending courses.	Destroy 3 years after action completed	
*173.105.005*			
173.105.006	Records detailing administrative arrangements supporting the conduct of training courses run by the agency. Includes:
- Processing applications;
- Venue bookings;
- Hire of equipment; and
- Catering.

[For the payment of accounts supporting the running of courses, use TARDiS FINANCIAL MANAGEMENT - Accounting and Payments)	Destroy 2 years after action completed	
*173.105.006*			

TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Training 
The activities associated with all aspects of training (external/internal) available to staff. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.105.007	Working papers documenting the development of training material for courses.	Destroy 1 year after action completed	
*173.105.007*			
173.105.008	Master set of training material for courses run by the agency (e.g. induction courses). Includes:
- Programs;
- Lecture notes;
- Hand-outs; and
- Films, videos, etc.

[For publishing training material, use TARDiS PUBLICATION - Production]	Destroy 6 months after action completed	
*173.105.008*			
TRAINING & VOCATIONAL EDUCATION
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Accreditation
The activities associated with the granting of authoritative permission, approval, consent or accreditation to undertake specific tasks, after the required standards have been met. Includes the accreditation of individuals, groups or corporations.

Entry No.	Description of Records	Disposal Action	
174.158.001	Records documenting the accreditation for the Vocational Education and Training Sector.	Retain as Territory Archives	
*174.158.001*			
174.158.002	Records documenting the accreditation of trainers under the Vocational Education and Training Sector.	Retain as Territory Archives	
*174.158.002*			
174.158.003	Records documenting the information relating to the Quality Assurance Accreditation of Vocational Education and Training.	Retain as Territory Archives	
*174.158.003*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*174.005.001*			
174.005.002	Receipt and provision of all other advice. Includes advice provided by consultants.	Destroy 5 years after action completed	
*174.005.002*			
174.005.003	Working papers documenting the development of advice.	Destroy 2 years after action completed	
*174.005.003*			
174.005.004	Records of working papers and administration of committees. Includes:
- agenda;
- notice of meetings;
- draft minutes; and
- room bookings	Destroy 6 months after action completed	
*174.005.004*			
Agreements
The processes associated with the establishment, maintenance, review and negotiation of agreements. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.006.001	Agreements and supporting documents. Includes:
- contracts; and
- project scope documents.	Destroy 7 years after action completed	
*174.006.001*			
TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Appeals (decisions) 
The activities involved in the process of appeals against decisions by application to a higher authority. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.009.001	Records documenting appeals made against decisions relating to the function.

[For legal advice and any litigation resulting from compulsory acquisition of property, use LEGAL SERVICES - Advice and Litigation]	Destroy 10 years after action completed	
*174.009.001*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Apprentices / Trainees 
The activities associated with combined structured training and paid employment to gain experience in the workplace as well as to achieve a nationally recognised qualification. May include arrangements for work experience.

Entry No.	Description of Records	Disposal Action	
174.180.001	Partial completion of new apprentices.	Retain as Territory Archives	
*174.180.001*			
174.180.002	Employer sign-off letter releasing apprentice.	Retain as Territory Archives	
*174.180.002*			
174.180.003	Trainee verification of training completion.	Retain as Territory Archives	
*174.180.003*			
174.180.004	Pre-training package validation of apprenticeship qualifications.	Retain as Territory Archives	
*174.180.004*			
174.180.005	Trainee / Apprentice certificate of competence report (Training package)	Destroy 7 years after action completed	
*174.180.005*			
174.180.006	Apprenticeship reports.	Destroy 5 years after completion of course	
*174.180.006*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Apprentices / Trainees …continued
The activities associated with combined structured training and paid employment to gain experience in the workplace as well as to achieve a nationally recognised qualification. May include arrangements for work experience.

Entry No.	Description of Records	Disposal Action	
174.180.007	Documents relating to apprentices and trainees including:
- Notification of absences;
- Notification of business;
- New Apprentice / Trainee program plan;
- Absenteeism industry visits;
- Industry contacts;
- Industry visits;
- Log book copy;
- Ability to offer on-the-job training;
- Training extension application;
- Certification process; and
- Document transcript requests.	Destroy 5 years after completion of course	
*174.180.007*			

TRAINING & VOCATIONAL EDUCATION
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Audit 
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.013.001	Final report of an internal or external audit (e.g. conducted by an external authority such as the ACT Auditor General's Office) where:
- the audit report is qualified by the auditor; or
- there are major or significant changes to practices.	Retain as Territory Archives	
*174.013.001*			
174.013.002	Final report of an internal or external audit (e.g. conducted by an external authority such as the ACT Auditor General's Office) where:
- the audit report has been accepted by the auditor; or
- there are no changes, or only minor or routine changes to practices. Includes recommendations and implementation plans.	Destroy 10 years after action completed	
*174.013.002*			
174.013.003	Planning and conduct of internal and external audits.	Destroy 7 years after action completed	
*174.013.003*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions. Includes final versions of documents:
- establishing the committee;
- terms of reference;
- appointment of members;
- minutes;
- reports;
- recommendations; and
- supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*174.020.001*			
174.020.002	Records documenting declarations of members' private interests.	Destroy 7 years after termination of appointment	
*174.020.002*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Committees …continued
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.020.003	Records relating to other external or internal committees formed to consider specific matters. Includes final versions of documents:
- establishing the committee;
- terms of reference;
- appointment of members;
- minutes;
- reports;
- recommendations; and
- supporting documents such as briefing and discussion papers.	Destroy 5 years after action completed	
*174.020.003*			
174.020.004	Records of working papers and administration of committees. Includes:
- agenda;
- notice of meetings;
- draft minutes; and
- room bookings	Destroy 6 months after action completed	
*174.020.004*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Compliance 
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements to which the agency is subject. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.021.001	Compliance with mandatory or optional standards with statutory requirements.	Destroy 7 years after action completed	
*174.021.001*			
Contracting out 
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing.

Entry No.	Description of Records	Disposal Action	
174.025.001	Contract management. Includes:
- Minutes of meetings with main stakeholders; and
- Performance and evaluation reports.	Destroy 7 years after completion or other termination of agreement or contract	
*174.025.001*			
Enquiries 
The activities associated with handling requests for information about the agency and its services by the general public, agency employees or another agency. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.040.001	Records handling public enquiries.	Destroy 2 years after action completed	
*174.040.001*			
TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*174.042.001*			
174.042.002	Other records documenting the evaluation and ongoing monitoring of the function.	Destroy 3 years after action completed	
*174.042.002*			
174.042.003	Working papers supporting external or internal reports evaluation the function.	Destroy 6 months after action completed	
*174.042.003*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Events 
The activities relating to the arrangements, bookings and support for local suppliers to attend, display or promote events such as trade displays, event participation, open days, etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.043.001	Records relating to the organisation and staging of events and celebrations of local, state or national significance or those organised to mark major anniversaries of significant people, structures or events.	Retain as Territory Archives	
*174.043.001*			
174.043.002	Records relating to administrative arrangements, promotion, displays, community liaison, schedules for all other events, including regular events.	Destroy 5 years after action completed	
*174.043.002*			
174.043.003	Records relating to the management of regular and routine events organised by the agency.	Destroy 3 years after action completed	
*174.043.003*			
Grant Administration 
The processes involved with managing and acquittal of grant funding. Includes the records documenting and reporting on decisions relating to the possible and actual allocations of funds.

Entry No.	Description of Records	Disposal Action	
174.366.001	Records relating to the management of grant funds. Including:
- Proposals; 
- Decisions; and
- Justification.	Destroy 7 years after action completed	
*174.366.001*			
TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Grant funding 
The activities associated with the application for and receipt of grants. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.049.001	Records documenting successful applications made by the agency for grant funding from a non-government source.

[For the management of grant money received by the agency, use FINANCIAL MANAGEMENT - Grant Funding]	Destroy 7 years after action completed	
*174.049.001*			
174.049.002	Records documenting unsuccessful applications made by the agency for grant funding from a non-government source.	Destroy 2 years after action completed	
*174.049.002*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Joint Ventures 
The activities involved in managing joint operations between departments, either within the agency or with other agencies, or with the government, where there is a contract, joint contribution of funds and/or time. Also includes private sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or agencies. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.062.001	Working papers relating to the established and negotiation and management of joint ventures agreements of major significance.	Retain as Territory Archives	
*174.062.001*			
174.062.002	Signed joint venture contracts under seal and supporting records.	Destroy 12 years after completion or other termination of agreement or contract	
*174.062.002*			
174.062.003	Records documenting the management of publishing joint ventures. Includes records relating to the establishment, maintenance and review of joint venture agreements and contracts.	Destroy 7 years after action completed	
*174.062.003*			
174.062.004	Signed simple joint venture contracts and agreements and supporting records.	Destroy 7 years after completion or other termination of agreement or contract	
*174.062.004*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Liaison 
The activities associated with maintaining regular general contact between the agency and professional associations, professionals in related fields, other private sector organisations and community groups. Includes sharing informal advice and discussions, membership of professional associations and collaborating on projects that are not joint ventures. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.067.001	Liaison activities undertaken with professional associations, private sector organisations and community groups. Includes collaboration on projects and exchanges of information.	Destroy 3 years after action completed	
*174.067.001*			
Marketing
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.070.001	Records documenting the marketing of the function. Includes research and assessment of products against market trends, sale forecasting, pricing and liaison with retailers.

[For the development of a marketing plan, use Planning]	Destroy 5 years after action completed	
*174.070.001*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Meetings 
The activities associated with adhoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to managing the section, department, or agency as a whole. Includes arrangements, agenda, taking of minutes etc. Excludes committee meetings. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.072.001	Final version of minutes and supporting documents tabled at meetings. Includes meetings with external agencies.	Destroy 3 years after action completed	
*174.072.001*			
174.072.002	Working papers documenting the conduct and administration of meetings. Includes agenda, notices of meetings and draft minutes.	Destroy 6 months after action completed	
*174.072.002*			
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*174.079.001*			
174.079.002	Working papers used to develop plans for projects. Includes draft plans, reports analysing issues, and comments on draft plans.	Destroy 5 years after plan is superseded	
*174.079.002*			
174.079.003	Working papers used to develop plans for projects. Includes draft plans, reports analysing issues, and comments on draft plans.	Destroy 1 year after adoption of the final plan	
*174.079.003*			
TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.080.001	Final version of policies.	Retain as Territory Archives	
*174.080.001*			
174.080.002	Development and establishment of agency's policies. Includes: 
- policy proposals
- research papers
- results of consultations
- supporting reports
- major drafts	Destroy 5 years after policy expires or is superseded	
*174.080.002*			
174.080.003	Comments made on the development of policies	Destroy 3 years after promulgation of new policy	
*174.080.003*			
174.080.004	Policy documents and supporting papers.	Destroy 6 months after action completed	
*174.080.004*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Procedures 
Standard methods of operating laid down by the agency according to formulated policy. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.082.001	Master set of agency manuals, handbooks, and directives etc. detailing procedures.	Destroy 7 years after procedures are superseded	
*174.082.001*			
174.082.002	Records documenting the development of agency procedures.	Destroy 2 years after procedures are superseded	
*174.082.002*			
Registration 
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

Entry No.	Description of Records	Disposal Action	
174.155.001	Registers maintained to meet legislative requirements.	Retain as Territory Archives	
*174.155.001*			
174.155.002	Records relating to the registration of student work experience placements.	Destroy 7 years after action completed	
*174.155.002*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.088.001	Final version of formal reports and reports made to external agencies.	Retain as Territory Archives	
*174.088.001*			
174.088.002	Final versions of periodic reports used to monitor and document recurring activities. Includes the collection and reporting of statistical information.	Destroy 3 years after action completed	
*174.088.002*			
174.088.003	Responses to surveys.	Destroy 3 years after action completed	
*174.088.003*			
174.088.004	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 6 months after action completed	
*174.088.004*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Research
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*174.091.001*			
174.091.002	Records documenting routine research carried out to support the function.	Destroy 7 years after action completed	
*174.091.002*			
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.093.001	Final report and action plan.	Retain as Territory Archives	
*171.093.001*			
171.093.002	Other records documenting a review of agency programs and operations. Includes documents establishing the review.	Destroy 5 years after action completed	
*171.093.002*			
171.093.003	Working papers documenting a review of agency programs and operations.	Destroy 2 years after action completed	
*171.093.003*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Student Training 
The activities associated with all aspects of training (external/internal) available to students.

Entry No.	Description of Records	Disposal Action	
174.379.001	Records associated with arranging, completing and reviewing student training.	Destroy 5 years after action completed	
*174.379.001*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.102.001	Development of submissions (other than Cabinet submission) relating to significant issues.	Retain as Territory Archives	
*174.102.001*			
174.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*174.102.002*			
174.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Retain as Territory Archives	
*174.102.003*			
174.102.004	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning other matters of lesser importance with no far reaching impact on the social, economic and international standing of the country. Includes submissions concerning administrative matters.	Destroy 10 years after action completed	
*174.102.004*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Submissions …continued
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.102.005	Working papers documenting the development of submissions (other than Cabinet submissions) relating to other matters of lesser importance.	Destroy 10 years after action completed	
*174.102.005*			
174.102.006	Final successful agency submissions made to community organisations.	Destroy 7 years after action completed	
*174.102.006*			
174.102.007	Final unsuccessful agency submissions made to community organisation.	Destroy 7 years after action completed	
*174.102.007*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Tendering 
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.104.001	Signed contracts under seal resulting from tenders.	Destroy 12 years after completion or other termination of agreement or contract	
*174.104.001*			
174.104.002	Development and issue of tender documentation. Includes:
- Statement of Requirements
- Request for Proposals
- Expression of Interest
- Request for Tender (RFT) 
- Draft Contract	Destroy 7 years after tender process completed	
*174.104.002*			
174.104.003	Evaluation of tenders received against the selection criteria. Includes records documenting arrangements for carrying out the evaluation process, evaluation report, recommendations, final report and public notices.	Destroy 7 years after tender process completed	
*174.104.003*			
174.104.004	Post-offer negotiations and due diligence checks for tenders.	Destroy 7 years after tender process completed	
*174.104.004*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Tendering …continued
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.104.005	Tender register	Destroy 7 years after last entry	
*174.104.005*			
174.104.006	Signed simple contracts and agreements.	Destroy 7 years after completion or other termination of agreement or contract	
*174.104.006*			
174.104.007	Contract register	Destroy 7 years after last entry	
*174.104.007*			
174.104.008	Unsuccessful tenders or a tender process where there is no suitable bidder, or where the tender process has been discontinued. Includes submissions, notification of outcome and reports on debriefing sessions.	Destroy 2 years after tender process completed or decision made not to continue with the tender	
*174.104.008*			

RETAIN AS TERRITORY ARCHIVES
EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*168.005.001*			
Audit 
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.013.001	Final report of an internal or external audit (e.g. conducted by an external authority such as the ACT Auditor General's Office) where:
- The audit report is qualified by the auditor; or
- There are major or significant changes to practices.	Retain as Territory Archives	
*168.013.001*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions. Includes:
- Final versions of documents:
- Establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*168.020.001*			
Curriculum Development 
The process of developing and approving curricula.

Entry No.	Description of Records	Disposal Action	
168.365.001	Final versions of approved school based curricula or any unapproved schooled based curricula that generated significant public response.	Retain as Territory Archives	
*168.365.001*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*168.042.001*			
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*168.079.001*			
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.080.001	Final version of policies.	Retain as Territory Archives	
*168.080.001*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.088.001	Final version of formal reports and reports made to external agencies.	Retain as Territory Archives	
*168.088.001*			
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*168.091.001*			
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.093.001	Final report and action plan.	Retain as Territory Archives	
*168.093.001*			

EDUCATION STRATEGY 
The function of developing and planning the provision of education to all the ACT community, across the preschool, primary and secondary education sectors. Includes the development of policy and legislation which sets the direction of education in the Territory, as well as setting specialised policies for students with disabilities, indigenous students and distance education.
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
168.102.001	Development of submissions (other than Cabinet submission) relating to significant issues.	Retain as Territory Archives	
*168.102.001*			
168.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*168.102.002*			
EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Addresses (presentations) 
The activity of giving addresses for training, professional, community relations or sales purposes. Includes speeches and multi-media presentations. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.004.001	Final version of addresses made by the chief Minister or portfolio Minister or senior agency officers at major public occasions.	Retain as Territory Archives	
*169.004.001*			
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*169.005.001*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions. Includes final versions of documents:
- Establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*169.020.001*			
Industrial action 
The activities associated with dealing with a failure or refusal to attend or perform work in association with a dispute between management and workers. 
Includes lock-outs, strikes etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.054.001	Records documenting the management of industrial actions of a significant nature affecting relationships between the agency and the private sector, e.g. where the action has a major affect on the provision of services to the community or if it has service-wide implications.	Retain as Territory Archives	
*169.054.001*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Joint Ventures 
The activities involved in managing joint operations between departments, either within the agency or with other agencies, or with the government, where there is a contract, joint contribution of funds and/or time. Also includes private sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or agencies. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.062.001	Working papers relating to the establishment and negotiation and management of joint venture agreements of major significance.	Retain as Territory Archives	
*169.062.001*			
Media relations 
The activities associated with establishing a relationship between the media and the agency. Includes cultivating media contacts, coordinating access to the media, authorising and issuing press releases and briefings, and organising media interviews. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.071.001	Master set of agency media releases.	Retain as Territory Archives	
*169.071.001*			
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*169.079.001*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT) 
The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.080.001	Final version of policies.	Retain as Territory Archives	
*169.080.001*			
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.088.001	Final version of formal reports and reports made to external agencies.	Retain as Territory Archives	
*169.088.001*			
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*169.091.001*			

EXTERNAL EDUCATION RELATIONS (NON-GOVERNMENT)
 The function of managing relationships between the agency and the private sector for developing education in Preschool, Primary, Secondary and College environments. Includes professional bodies, industry and educational/training institutions such as universities.

[Use TARDiS GOVERNMENT RELATIONS when the relationships are with the public sector.]
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.093.001	Final report and action plan.	Retain as Territory Archives	
*169.093.001*			
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
169.102.001	Development of submissions (other than Cabinet submission) relating to significant issues.	Retain as Territory Archives	
*169.102.001*			
169.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*169.102.002*			
SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*170.005.001*			
Audit 
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.013.001	Final report of an internal or external audit (e.g. conducted by an external authority such as the ACT Auditor General's Office) where:
- The audit report is qualified by the auditor; or
- There are major or significant changes to practices.	Retain as Territory Archives	
*170.013.001*			

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions including school boards. Includes:
- Final versions of documents establishing the committee;
- Constitution;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*170.020.001*			
Curriculum Development 
The process of developing and approving curricula.

Entry No.	Description of Records	Disposal Action	
170.365.001	Final versions of approved school based curricula.	Retain as Territory Archives	
*170.365.001*			
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*170.042.001*			
SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Examination and Assessment
The process of testing knowledge and understanding of students by examination and other techniques, such as ongoing assessment. Includes arrangements for subject and university entrance examinations.

Entry No.	Description of Records	Disposal Action	
170.186.001	Examination assessment returns/or results sheets. Includes amendments to (examination returns).	Retain as Territory Archives	
*170.186.001*			
Joint Ventures 
The activities involved in managing joint operations between departments, either within the agency or with other agencies, or with the government, where there is a contract, joint contribution of funds and/or time. Also includes private sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or agencies. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.062.001	Working papers relating to the establishment and negotiation and management of joint venture agreements of major significance.	Retain as Territory Archives	
*170.062.001*			
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.079.001	Final version of plans for major projects. Includes teacher programs.	Retain as Territory Archives	
*170.079.001*			

SCHOOL MANAGEMENT 
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.080.001	Final version of policies.	Retain as Territory Archives	
*170.080.001*			
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.088.001	Final version of formal reports and reports made to external agencies.	Retain as Territory Archives	
*170.088.001*			
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*170.091.001*			

SCHOOL MANAGEMENT
The function of managing the administration and structure of schools such as opening, naming, closure, amalgamation, registrations and operations of schools. Includes matters relating to school activities and school-based responsibilities.
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.093.001	Final report and action plan.	Retain as Territory Archives	
*170.093.001*			
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
170.102.001	Development of submissions (other than Cabinet submission) relating to significant issues.	Retain as Territory Archives	
*170.102.001*			
170.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*170.102.002*			
STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Addresses (presentations) 
The activity of giving addresses for training, professional, community relations or sales purposes. Includes speeches and multi-media presentations. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.004.001	Final version of addresses made by the chief Minister or portfolio Minister or senior agency officers at major public occasions.	Retain as Territory Archives	
*171.004.001*			
Advice
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*171.005.001*			
Apprentices / Trainees 
The activities associated with combined structured training and paid employment to gain experience in the workplace as well as to achieve a nationally recognised qualification. May include arrangements for work experience.

Entry No.	Description of Records	Disposal Action	
171.180.001	Partial completion of new apprentices.	Retain as Territory Archives	
*171.180.001*			
171.180.002	Employer sign-off letter releasing apprentice.	Retain as Territory Archives	
*171.180.002*			
171.180.003	Trainee verification of training completion.	Retain as Territory Archives	
*171.180.003*			
171.180.004	Pre-training package validation of completion of ACT apprenticeship qualifications.	Retain as Territory Archives	
*171.180.004*			
STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Awards, Prizes and Medals 
The activity of bestowing on students informal awards, scholarships, bursaries, prizes or fellowships. They may take the form of money, medals, certificates, the waiving of fees, merit awards and other forms of acknowledgement of achievement. Some will have conditions placed on the student and/or the institution. This includes both internal and external awards.

Entry No.	Description of Records	Disposal Action	
171.181.001	Records relating to significant, ongoing or perpetual awards. Includes records of donors/sponsors, successful applications, nominations and supporting documents as well as records of the decision making process.	Retain as Territory Archives	
*171.181.001*			
Celebrations 
The activities associated with arranging and managing festivities to honour a particular activity.

[For addresses made at celebrations, use Addresses.

For managing financial transactions supporting celebrations activities, use - Accounting and/or - Payments.] [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.017.001	Programs, invitations, guest lists and photographs relating to celebratory festivities held to honour an event of major importance e.g. a significant anniversary.	Retain as Territory Archives	
*171.017.001*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Ceremonies 
The activities associated with arranging and managing a formal act performed for a special occasion. [TARDiS]

[Use Addresses for addresses made at ceremonies.]

[Use Accounting and/or Payments for managing financial transactions supporting ceremonies]

Entry No.	Description of Records	Disposal Action	
171.018.001	Programs, invitations, guest lists and photographs relating to ceremonies held to mark a special occasion e.g. the opening of a building or major facility, or the conferring of special community awards promoted by the agency.	Retain as Territory Archives	
*171.018.001*			
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions. Includes final versions of documents:
- Establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*171.020.001*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Evaluation
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*171.042.001*			
Events 
The activities relating to the arrangements, bookings and support for local suppliers to attend, display or promote events such as trade displays, event participation, open days, etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.043.001	Records relating to the organisation and staging of events and celebrations of local, state or national significance or those organised to mark major anniversaries of significant people, structures or events.	Retain as Territory Archives	
*171.043.001*			
Examination and Assessment 
The process of testing knowledge and understanding of students by examination and other techniques, such as ongoing assessment. Includes arrangements for subject and university entrance examinations.

Entry No.	Description of Records	Disposal Action	
171.186.001	Examination assessment returns/or results sheets. Includes amendments to (examination returns).	Retain as Territory Archives	
*171.186.001*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*171.079.001*			
Policy
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.080.001	Final version of policies.	Retain as Territory Archives	
*171.080.001*			
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.088.001	Final version of formal reports and reports made to external agencies.	Retain as Territory Archives	
*171.088.001*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*171.091.001*			
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.093.001	Final report and action plan.	Retain as Territory Archives	
*171.093.001*			
Student Attendance 
Attendance for examinations or other assessment activities and non-accredited programs.

Entry No.	Description of Records	Disposal Action	
171.190.001	Records relating to student attendance. Includes class roll but excludes aggregate reports.	Retain as Territory Archives	
*171.190.001*			

STUDENT ADMINISTRATION 
The function of managing school students. Includes admissions, enrolment, exchange programmes, misconduct processes, graduation, prizes and scholarships.
Student Transcripts 
The official record of the marks/grades achieved by a student in the course of the degree or program undertaken. May also be known as final results.

Entry No.	Description of Records	Disposal Action	
171.193.001	A student's academic transcript/final results.	Retain as Territory Archives	
*171.193.001*			
Student Work Placements 
The activity of arranging work experience for students. Includes the management of potential employers.

Entry No.	Description of Records	Disposal Action	
171.376.001	Records relating to the registration of student work experience placements.	Retain as Territory Archives	
*171.376.001*			
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.102.001	Development of submissions (other than Cabinet submission) relating to significant issues.	Retain as Territory Archives	
*171.102.001*			
171.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*171.102.002*			
STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*172.005.001*			
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions. Includes final versions of documents:
- Establishing the committee;
- Terms of reference;
- Appointment of members;
- Minutes;
- Reports;
- Recommendations; and
- Supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*172.020.001*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Evaluation
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*172.042.001*			
Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*172.079.001*			
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.080.001	Final version of policies.	Retain as Territory Archives	
*172.080.001*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.088.001	Final version of formal reports and reports made to external agencies.	Retain as Territory Archives	
*172.088.001*			
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*172.091.001*			
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.093.001	Final report and action plan.	Retain as Territory Archives	
*172.093.001*			

STUDENT SERVICES 
The function of supporting individual students throughout their attendance, and assisting them to undertake and successfully complete their studies, at preschool, primary, secondary and college schools. Includes matters affecting the safety, health and general welfare of school students such as domestic violence (child abuse), drug abuse, and support services and programs such as immunisations, counselling, medical assessment, special education programs and distance education arrangements provided by the agency to meet the health and welfare needs of students.
Student Graduation 
Admission to degree, diploma, certificate, statement of attainment or other qualification.

Entry No.	Description of Records	Disposal Action	
172.191.001	Register of graduates.	Retain as Territory Archives	
*172.191.001*			
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
172.102.001	Development of submissions (other than Cabinet submission) relating to significant issues.	Retain as Territory Archives	
*172.102.001*			
172.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*172.102.002*			
TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*173.005.001*			
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions. Includes final versions of documents:
- Establishing the committee; and
- Terms of reference;
- appointment of members;
- minutes;
- reports;
- recommendations; and
- supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*173.020.001*			

TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*173.042.001*			
Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*173.079.001*			
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.080.001	Final version of policies.	Retain as Territory Archives	
*173.080.001*			

TEACHER QUALIFICATION REGULATIONS 
The function of managing a regulatory framework for the teaching profession, teacher qualification requirements for teaching in ACT government schools, and recognition of teacher education programs. Includes liaison with academic and other teacher educational institutions regarding courses.

[Use TARDiS STAFF DEVELOPMENT for teacher training and professional development.]
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*173.091.001*			
Reviewing 
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
173.093.001	Final report and action plan.	Retain as Territory Archives	
*173.093.001*			
TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Accreditation
The activities associated with the granting of authoritative permission, approval, consent or accreditation to undertake specific tasks, after the required standards have been met. Includes the accreditation of individuals, groups or corporations.

Entry No.	Description of Records	Disposal Action	
174.158.001	Records documenting the accreditation for the Vocational Education and Training Sector.	Retain as Territory Archives	
*174.158.001*			
174.158.002	Records documenting the accreditation of trainers under the Vocational Education and Training Sector.	Retain as Territory Archives	
*174.158.002*			
174.158.003	Records documenting the information relating to the Quality Assurance Accreditation of Vocational Education and Training.	Retain as Territory Archives	
*174.158.003*			
Advice 
The activities associated with offering opinions by or to the agency as to an action or 
judgement. Includes the process of advising. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.005.001	Receipt and provision of advice that resulted in major changes. Includes advice provided by consultants.	Retain as Territory Archives	
*174.005.001*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Apprentices / Trainees 
The activities associated with combined structured training and paid employment to gain experience in the workplace as well as to achieve a nationally recognised qualification. May include arrangements for work experience.

Entry No.	Description of Records	Disposal Action	
174.180.001	Partial completion of new apprentices.	Retain as Territory Archives	
*174.180.001*			
174.180.002	Employer sign-off letter releasing apprentice.	Retain as Territory Archives	
*174.180.002*			
174.180.003	Trainee verification of training completion.	Retain as Territory Archives	
*174.180.003*			
174.180.004	Pre-training package validation of apprenticeship qualifications.	Retain as Territory Archives	
*174.180.004*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Audit
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of the agency in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.013.001	Final report of an internal or external audit (e.g. conducted by an external authority such as the ACT Auditor General's Office) where:
- the audit report is qualified by the auditor; or
- there are major or significant changes to practices.	Retain as Territory Archives	
*174.013.001*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Committees 
The activities associated with the managing of committees and task forces. 
Includes the committee's establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agenda etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.020.001	Records of high-level external and internal committees formed to manage or advise on major decisions. Includes final versions of documents:
- establishing the committee;
- terms of reference;
- appointment of members;
- minutes;
- reports;
- recommendations; and
- supporting documents such as briefing and discussion papers.	Retain as Territory Archives	
*174.020.001*			
Evaluation 
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.042.001	External and internal reports evaluating potential or existing services and systems.	Retain as Territory Archives	
*174.042.001*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Events 
The activities relating to the arrangements, bookings and support for local suppliers to attend, display or promote events such as trade displays, event participation, open days, etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.043.001	Records relating to the organisation and staging of events and celebrations of local, state or national significance or those organised to mark major anniversaries of significant people, structures or events.	Retain as Territory Archives	
*174.043.001*			
Joint Ventures 
The activities involved in managing joint operations between departments, either within the agency or with other agencies, or with the government, where there is a contract, joint contribution of funds and/or time. Also includes private sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or agencies. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.062.001	Working papers relating to the established and negotiation and management of joint ventures agreements of major significance.	Retain as Territory Archives	
*174.062.001*			

TRAINING & VOCATIONAL EDUCATION
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Planning 
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.079.001	Final version of plans for major projects.	Retain as Territory Archives	
*174.079.001*			
Policy 
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making, as the basis from which the agency's operating procedures are determined. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.080.001	Final version of policies.	Retain as Territory Archives	
*174.080.001*			
Registration 
The activities to record, catalogue, inventory or list. The establishment and maintenance of registers containing information required by legislation.

Entry No.	Description of Records	Disposal Action	
174.155.001	Registers maintained to meet legislative requirements.	Retain as Territory Archives	
*174.155.001*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Reporting 
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and to provide formal statements or findings of the results of the examination or investigation. Includes agenda, briefing, business, discussion papers, proposals, reports, reviews and returns. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.088.001	Final version of formal reports and reports made to external agencies.	Retain as Territory Archives	
*174.088.001*			
Research 
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc. Used to support development of projects, standards, guidelines etc and the business activities of the agency in general. Includes following up enquiries relating to organisational programs, projects, working papers, literature searches etc. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.091.001	Records documenting detailed research carried out to support the function.	Retain as Territory Archives	
*174.091.001*			

TRAINING & VOCATIONAL EDUCATION 
The function of developing, planning, funding, managing and reporting education and training opportunities, programs and initiatives for school students in the ACT. Includes the setting of strategies and policies for the Vocational Education & Training (VET) and higher education sectors. Includes the registration and monitoring of university and private higher education providers, as required under relevant legislation. The function also includes assessment of applicants for approvals (registration of providers, accreditation of courses) and approval and monitoring of training contracts.

For strategic issues in relation to cross-sectoral education and training in the ACT use EDUCATION STRATEGY
Reviewing
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities. [TARDiS]

Entry No.	Description of Records	Disposal Action	
171.093.001	Final report and action plan.	Retain as Territory Archives	
*171.093.001*			
Submissions 
The preparation and submission of a formal statement (e.g. report, statistics, etc) supporting a case or opinion held by the agency which is submitted to another agency, or within the agency, for the purpose of either gain or support. [TARDiS]

Entry No.	Description of Records	Disposal Action	
174.102.001	Development of submissions (other than Cabinet submission) relating to significant issues.	Retain as Territory Archives	
*174.102.001*			
174.102.002	Working papers documenting the development of Cabinet submissions.	Retain as Territory Archives	
*174.102.002*			
174.102.003	Submissions (other than Cabinet submissions) made to the Chief Minister, Minister, and government bodies on issues directly relating to the agency's functions, concerning controversial issues with far reaching social, economic and international implications relating to the functional responsibilities of the agency.	Retain as Territory Archives	
*174.102.003*