Australian Capital Territory
Corrections Management (Administration of Warrants, Court Transport Unit) Operating Procedure 2008
Notifiable instrument NI2008- 462
made under the  
Corrections Management Act 2007, section 14(1) (Corrections policies and operating procedures)

1	Name of instrument
This instrument is the Corrections Management (Administration of Warrants, Court Transport Unit) Operating Procedure 2008.
2	Commencement 
This instrument commences on the day after it is notified.
3	Operating procedure

I make the
ADMINISTRATION OF WARRANTS, CTU PROCEDURE

in Schedule 1 to this instrument, to facilitate the effective and efficient management of correctional services.

James Ryan
Executive Director 
ACT Corrective Services
         19 September 2008

Court Transport Unit (CTU) 

Administration of Warrants Procedure

Purpose
Authority
Legislation
Scope
Procedure
Administering warrants
Auditing warrants

Purpose
To describe the procedure for the administration of warrants.

Authority
Legislation
Corrections Management Act 2007, section 14.

Scope
This process commences when a warrant is received from an ACT court, Tribunal or the Sentence Administration Board (SAB) and ends when the warrant is processed. 

Procedure

Administering warrants
Step	Action	Responsibility	
1	Receive the warrant issued by a Court, Tribunal or SAB.	CO3	
2	Validate the warrant.	CO3 	
3	Complete the ‘Warrants Contemporaneous Register’. 	CO3	
4	Complete the ‘Warrant Diary’. 	CO3	
5	Input the warrant information into JOIST.	CO3/ Induction Officer 	
6	Retain one copy of the warrant at the CTU and forward the second copy to the correctional centre.	CO3	
7	File all warrants in a secure cabinet.	CO3	
8	Ensure that prisoners are produced in court as required.	CO3	

Step 1
Receive the warrant issued by a Court, Tribunal or SAB.

Step 2
Validate the warrant. Implement any court recommendations.

Step 3
Complete the Warrants Contemporaneous Register by recording:
•	the date the warrant was received;
•	date issued;
•	name of prisoner;
•	warrant number; 
•	date prisoner required for court;
•	name/signature of CO3; 
•	signature of Manager verifying information as correct; and
•	any other relevant information.

Step 4
Complete the Warrant Diary by recording:
•	the prisoner name; 
•	court location; 
•	file number;
•	name/signature of CO3 entering information;
•	signature of Manager verifying information as correct; and
•	date recorded in the Warrant Diary.

Step 5
The Induction Officer will record new receptions warrants. All other warrants will be recorded by the CO3.

Step 6
Retain one copy of the warrant at the CTU and forward the second copy to the correctional facility.

Step 7
File all warrants in a secure cabinet.

Step 8
Ensure that prisoners are produced in court as required.

Auditing warrants
Step	Action	Responsibility	
1	Carry out a weekly check (each Friday) of prisoners required for the following week and record the result in the control room log.	CO3	
2	Audit the ‘Warrants Contemporaneous Register’ and the ‘Warrant Diary’ monthly.	CO4	

Step 1
Carry out a weekly check (each Friday) of prisoners required for the following week and record the result in the control room log.

Step 2
Audit the ‘Warrants Contemporaneous Register’ and the ‘Warrant Diary’ monthly.

Date	Changes Made	Approved By	Signature