Australian Capital Territory
Corrections Management (Prisoner Property) Policy 2009
Notifiable instrument NI2009-152
made under the  
Corrections Management Act 2007, section 14(1) (Corrections policies and operating procedures) 

1	Name of instrument
This instrument is the Corrections Management (Prisoner Property) Policy 2009.
2	Commencement
This instrument commences on the day after it is notified.
3	Policy
I make the

Prisoner property policy

attached to this instrument, to facilitate the effective and efficient management of correctional services.

James Ryan
Executive Director 
ACT Corrective Services
      25 March 2009

Alexander Maconochie Centre (AMC)

Prisoner  Property  Policy

Purpose
Authority
Policy
Principles
Monthly Audit
Property Controls and Limits
Legal Documents 									3
Religious Items 									3
Religious and Cultural Items 							3
Non Recordable Property held in storage 						3
Electrical Equipment 								3
General Conditions and Restrictions on Personal Items 				3
Initial Reception 									3
Educational, art, crafts and hobby materials 					4
Forms/Templates
Related policies and procedures

Purpose
To provide a prisoner property policy at the AMC.

Authority
Legislation
Corrections Management Act 2007, section 14.
Uncollected Goods Act 1996.
Prohibited Weapons Act 1996.

Policy
Principles
The Superintendent may authorise specific items which may be purchased and/or possessed by a prisoner. The list of approved items will be made available to prisoners and displayed in the AMC. 

Monthly Audit
Monthly requirement	Property Type	
10% of Property stock take	Valuable property	
10% of property stock take	Stored property	

All property held in Admissions area identified for a quality control check/audit must be verified using the JOIST system. A prisoner property report must be generated from JOIST for all checks. The CO2 of the Admission Centre and a CO1 must sign each report. Each report must be kept and filed. A register of audits must be kept by the Admissions CO2.

The CO2 Admissions must report the audit and quality control process to the Deputy Superintendent once a month. The CO2 Admissions and is responsible for monitoring the management of all operations of the prisoner property store.

The CO2 Admissions must:
1.	Complete stock takes according to the schedules in this policy;
2.	Report to the Deputy Superintendent regarding the workload of the prisoner property store room each month; and
3.	Check 10% of all JOIST entries relating to prisoner property each month.

Property Controls and Limits
The CO2 Admissions area must not issue any private property valued at more than $50. Any item over $50 value will require the approval of the Deputy Superintendent.

The CO2 of Admissions is responsible for determining reasonable quantities.

Recordable Property held in storage
All Prisoners	No.	All Prisoners	No.	
Wedding band	1	Baseball Cap	1	
Beanie	1			
Books	5	CD’s	10	
Wrist Watch	1	Doona	1	
Art/craft Materials	Res. Qty	Gloves	1	
Prescription glasses	2	Private papers	1 tub	
Runners	2	Photographs	50	
Shorts	5	Singlets	5	
Jumper	2	Socks/ underwear	Res Qty	
Sunglasses	1	Sandals Therapeutic	1	
Thongs	2	Towel	2	
Track pants	2	T Shirts	5	
Personal effects e.g. wallet and contents	Res. Qty			

Female Prisoners only	No.	Female Prisoners only	No.	
Earrings Stud/Sleepers	1pr	Hair Rollers	1 set	
Hair Dryer	1	Hair Straighter	1	
Sandals	1			
Storage Tubs Must Comply with OH&S Requirements.

The CO2 of Admissions must ensure all property in excess of these limits is removed from departmental storage facilities. Prisoners must nominate a person to collect their property.

A letter is to be sent to the person receiving the property with a timeframe of 14 days to collect the property.

If the property is not picked up it may be disposed of according to the Uncollected Goods Act 1996. The property may also be given to prisoners aid.

Legal Documents
All Prisoners	Quantity	
Legal Proceedings affecting Custody	Standard storage tub 1	
All other legal Proceedings	Papers to be kept in property storage tub	
Storage Tubs Must Comply with OH&S Requirements.

Religious Items
A prisoner may request a religious item through the Chaplin.

Religious and Cultural Items
Approved religious and cultural items are recordable items, according to the limits and procedures specified.

Non Recordable Property held in storage
All Prisoners	No.	Female prisoners	No.	
		Brassieres	Res. Qty	
		Underpants	Res Qty	
Personal Toiletries	Res Qty.			
				
Remandees and Appellants				
Documents for current legal proceedings	1 Storage Tub			

Electrical Equipment
Item	No.	Item	No.	
Hair Dryer	1	DVD Player	1	
Clock Radio	1	Lap Top Computer	1	
Sandwich Maker	1	Walkman Radio	1	
Walkman CD	1	Hair Straightner	1	
Hair Curling wand	1			

General Conditions and Restrictions on Personal Items
Initial Reception
The CO2 Admissions will dispose of opened or unsealed toiletry and tobacco products received with a prisoner at initial reception into custody.  Perishables and alcohol products will be disposed of in an appropriate manner,

All contaminated items e.g. clothing, footwear or sanitary products are to be disposed of in the contaminated waste bins.

A request is to be submitted to the Deputy Superintendent for the storage of excess property (e.g. property belonging to transient or homeless persons who carry all their belongings with them).

Any Key Cards or Credit Cards not belonging to a prisoner are to be referred to the Intelligence Unit.

Any contraband is to be reported as per the Contraband Policy.

Firearms, weapons, knives and dangerous articles must be surrendered to the AFP as per the Prohibited Weapons Act 1996 and will not be accepted into the AMC. 

If any doubt exists the matter is to be referred to the Deputy Superintendent. 

Educational, art, crafts and hobby materials
Educational, arts, crafts and hobby materials are not additional to the limits of private property.

Departmental property issued to a prisoner must be returned on discharge. 

Departmental property will not become prisoner personal property or recordable items and will not be included in private property storage allowance.

Forms/Templates
Register of Audits
Officer Report Form
Seized Article Receipt
Request to Sign Property Out
Property Request Form

Related policies and procedures
Prisoner Property Procedure
Admissions Procedure
Contraband Policy
Contraband Seizure Procedure.