Australian Capital Territory
Territory Records (Records Disposal Schedule – Territory Administrative Records Disposal Schedules - Publication Records) Approval 2009 (No 1)
Notifiable instrument NI2009—450
made under the
Territory Records Act 2002, s 19 (Approval of schedules for the disposal of records)

1.	Name of Instrument
This instrument is the Territory Records (Records Disposal Schedule – Territory Administrative Records Disposal Schedules - Publication Records) Approval 2009 (No 1)
2.	Approval
I approve the Records Disposal Schedule – Territory Administrative Records Disposal Schedules –Publication Records.
3.	Commencement
This instrument commences on the day after notification.
4.	Revocation
I revoke Notifiable Instrument NI2003-262 notified 3 July 2003.

David Wardle
Director of Territory Records
8 September 2009

TARDiS

Territory Administrative Records
Disposal Schedules
Publication Records

Disposal schedules for records of common administrative functions linked to the
Territory Version of Keyword AAA.

The Territory Records Office wishes to thank for their assistance, and acknowledge the permission of the National Archives of Australia in adapting the Commonwealth Administrative Functions Disposal Authority to create this document. The terms in the business classification scheme, taken from the Territory Version of Keyword AAA are produced under a licence agreement between the Territory Records Office and the State Records Authority of New South Wales.
Table of Contents
Background
Best Practice in Territory Recordkeeping
Territory records and the law
Purpose and Scope of the Territory Administrative Records Disposal Schedules
Purpose
Scope
Methodology
Records already sentenced under old disposal schedules
Agency Specific Records Disposal Schedules
Relationship of the Records Disposal Schedule to the Thesaurus
Diagram 1 – Class description
Diagram 2 - Model of disposal classes
Layout of the schedules
How to Sentence Records Using the Schedules
Diagram 3 - Procedures for Sentencing
Determine the appropriate administrative function/activity.
Determine the most likely disposal class in the Territory Administrative Records Disposal Schedules
Identify probable date of a disposal trigger event and calculate review date from that point. Or identify records to be retained as Territory Archives and determine a review date.
Special notes to the schedules
Establishment and personnel records
Normal administrative practice (NAP)
BUSINESS CLASSIFICATION SCHEME
PUBLICATION
RECORDS DISPOSAL SCHEDULE
PUBLICATION
Advice
Agreements
Agreements (Continued)
Audit
Committees
Compliance
Contracting out
Corporate Style
Disposal
Distribution
Drafting
Enquiries
Evaluation
Intellectual Property
Joint Ventures
Joint Ventures (Continued)
Marketing
Marketing (Continued)
Meetings
Planning
Planning (Continued)
Policy
Policy (Continued)
Procedures
Production
Production (Continued)
Production (Continued)
Production (Continued)
Reporting
Research
Reviewing
Risk Management
Stocktake
Tendering
Tendering (Continued)
Tendering (Continued)
RETAIN AS TERRITORY ARCHIVES
Production
Production (Continued)
SCHEDULE OF AMENDMENTS – this information is provided for the assistance of users but does not form part of the Notifiable Instrument.

Background
The Territory Administrative Records Disposal Schedules (TARDiS) authorise the disposal of records, in whatever format, relating to common administrative functions carried out by most Territory agencies. The Schedules are issued in accordance with Section 19 of the Territory Records Act 2002. The Schedules have been developed using the methodologies of the Australian Standard AS IS0 15489, Records Management, and their functional structure is based on the business classification scheme Keyword AAA: A Thesaurus of General Terms produced by the State Records Authority of NSW. In 2001 the Territory Records Office purchased a whole-of-government licence for the Thesaurus for free distribution to all Territory agencies. The relationship between the Thesaurus and the Schedules is explained in this introduction. 
In compliance with the requirements of the Territory Records Act 2002, the TARDiS was reviewed in 2008/2009 and modified to reflect the results of the review and to support the whole-of-government paradigm. Modifications were made to the business classification scheme, to better suit the Territory environment, by adding or removing functions and/or activities and varying scope notes of some activities and functions. The updated business classification scheme is presented at the end of this introduction.
Best Practice in Territory Recordkeeping
The Australian Standard on Records Management AS ISO 15489 has been adopted as the model for best practice recordkeeping. It promotes consistent management of records and sets out strategies, procedures and practices to ensure that records which provide evidence of business, legal and fiscal activities are captured and managed in an efficient and accountable manner. The Territory Records Office has produced guidelines and standards based on AS ISO 15489 to assist agencies to implement these recordkeeping strategies. While AS ISO 15489 provides a strategic direction in Territory recordkeeping, the Territory Records Act 2002, and other key pieces of legislation, provides a legal framework for consistent and accountable recordkeeping practices.
Territory records and the law
The Territory Records Act 2002 applies to all records owned by the Territory. Territory records are defined in Section 9 of the Territory Records Act 2002 as being: 
‘a record, in written, electronic or any other form, under the control of the agency or to which it is entitled to control, kept as a record of its activities, whether it was created or received by the agency’. 
Records are created and kept as evidence of agencies functions, activities and transactions and can be stored and managed in any format (e.g. paper, video, photograph, microfilm, on computer). Under Section 23 (1) of the Territory Records Act 2002 it is illegal to abandon or dispose of a record, transfer, damage a record or neglect a record in a way that causes, or is likely to cause, damage to a Territory record. However, an agency does not contravene this section by doing:
•	anything in accordance with the agency’s normal administrative practice;
•	anything authorised or required to be done under this Act, or a provision of another Act, or a subordinate law, prescribed under the regulations;
•	anything with the written approval of the Director of Territory Records or in accordance with a practice or procedure approved by the Director;
•	anything in accordance with a resolution of the Legislative Assembly; or
•	anything in accordance with an order or decision of a court or tribunal
The Territory Records Act 2002 also grants a right of free public access to records which survive for more than 20 years. Some records may not be open for public access if they contain material that is still sensitive. As well as the Territory Records Act 2002, other general legislation which also applies to keeping and using Territory records such as the Freedom of Information Act 1989. The access section of the Territory Records Act 2002 came into affect on 1 July 2008.
The Freedom of Information Act 1989 provides a right of public access to, and correction of, Territory records. The Freedom of Information Act 1989 sets out procedures and principles controlling the granting of this access. It states when and how records may be made available, corrected, updated or annotated. If a request for access under the Freedom of Information Act 1989 has been lodged, all files relevant to the request must be identified and preserved until action on the request, and on any subsequent reviews, is completed.
Purpose and Scope of the Territory Administrative Records Disposal Schedules
Purpose
These Records Disposal Schedules allow the disposal of Territory records as required by Section 19 of the Territory Records Act 2002 and are issued for use across the Territory.
Scope
These Records Disposal Schedules cover the records relating to the common administrative functions performed by the Territory and its agencies. It applies to all records regardless of format. It covers the following 16 common administrative functions, listed by their identifying number, based on the Territory Version of Keyword AAA business classification scheme:
1.	COMMUNITY RELATIONS
2.	COMPENSATION
3.	EQUIPMENT & STORES
4.	ESTABLISHMENT
5.	FINANCIAL MANAGEMENT
6.	FLEET MANAGEMENT
7.	GOVERNMENT RELATIONS
8.	INDUSTRIAL RELATIONS
9.	INFORMATION MANAGEMENT
10.	LEGAL SERVICES
11.	OCCUPATIONAL HEALTH & SAFETY (OH&S)
12.	PERSONNEL
13.	PROPERTY MANAGEMENT
14.	PUBLICATION
16.	STRATEGIC MANAGEMENT
17.	TECHNOLOGY & TELECOMMUNICATIONS
More information on the 16 common administrative functions and the activities which relate to them is provided in the section on the Business Classification Schemes.
Methodology
These Records Disposal Schedules were produced after a detailed analysis of each administrative function carried out in the Territory. This included examining relevant legislation, regulations and directives from agencies which have ‘lead agency’ responsibilities for administering functions across portfolios. Consultations with stakeholders assisted in identifying recordkeeping requirements and risk analysis was used to assess how long the records should be retained. The appraisal also identified which records should be “Retained as Territory Archives” based on the objectives and criteria set out in Territory Records Office Standard for Records Management No.2 – Appraisal.
Some functions and activities covered in these Records Disposal Schedules will also be part of an agency’s core functions. In these circumstances agencies may use the Schedule whose functional term best describes their own administrative responsibility where it meets their business needs.
Records already sentenced under old disposal schedules
After 1 July 2003, sentencing activities undertaken by an agency must use these Records Disposal Schedules for disposing of all common administrative records. If records have already been sentenced for destruction before the issue of these Records Disposal Schedules, the sentences may remain and agencies need not re-sentence those records.
Agency Specific Records Disposal Schedules
Operational-specific Records Disposal Schedules must be developed for records relating to business activities carried out by agencies to support core functional responsibilities not covered by these Schedules.
Relationship of the Records Disposal Schedule to the Thesaurus
The whole-of-government functional analysis approach cuts across departments and organisational structures, with functions not just seen as belonging to those agencies and areas in an agency which may have prime responsibility for their administration. For example, training may be managed at an organisational level by the Human Resource area of an agency, but it is probable that most business areas would carry out activities to support the planning of staff training and development requirements for their own employees. Other agencies may also have an operational responsibility to provide training and can use the activity term Training in their own classification schemes.
The outcome of the functional analysis is the business classification scheme which is hierarchical and based on the following three levels:
1.	The business function.
2.	The activities constituting the function.
3.	Further refinements of the activities or groups of transactions which take place within each activity.
According to the classification model of the Territory Version of Keyword AAA:
•	functions represent broad business functions of an agency;
•	activity descriptors describe the more specific activities taking place within those functions; and
•	subject descriptors are added as a means of describing the more specific subjects or topics relating to the matter to be documented within an activity
In these Records Disposal Schedules the first two levels of the Territory Version of Keyword AAA structure have been used: the function and activity levels. The records description covers the third level transactions if they have been identified in the analysis of the function. The class description comprises four components: the function and the activity with their scope notes, the description of the records and the disposal action.
Diagram 1 shows this relationship.

Diagram 1 – Class description
Diagram 2 shows the relationship between the different disposal classes. Each unique function/activity pair can have one or many records descriptions and disposal actions.

Diagram 2 - Model of disposal classes
Sometimes one class description can look the same as another but have a different retention period. This is because a record’s value depends on the context of the functions and activity. For example, the activity ‘Policy’ in FLEET MANAGEMENT is less important than ‘Policy’ in STRATEGIC MANAGEMENT.
Layout of the schedules
These Records Disposal Schedules are divided into sections. They begin with an introduction incorporating a glossary and the business classification scheme. Then the function and activity disposal sets or ‘disposal classes’ relating to one of the 16 functions are described. These are followed by a composite list of classes designated ‘Retain as Territory Archives’.
The functions and activity disposal sets show the following details:
Function	This is the broad level business function and is displayed in bold capital letters at the top of each page. It is the highest level in the business classification scheme. It is followed by the scope note, which provides definitions of the function and a collective view of the business activities that make that function unique. Specific directions relating to Territory use of a function have occasionally been added to the Territory Version of Keyword AAA scope note.	
Activity	Activities are the processes or operations that make up the business function. They are set in bold and italics below the function statement. This is the second level of the business classification scheme. The scope of the activity encompasses all of the transactions that take place in relation to this activity. Activities can relate to many functions with the scope notes covering all of these relationships (e.g. the activity ‘Distribution’ is linked to the functions EQUIPMENT & STORES, INFORMATION MANAGEMENT and PUBLICATION). However, each function and activity set represents a unique unit.	
Entry No.	This is the disposal class number allocated based on the function and activity set and the class number of the record. The barcode is the same as the Entry No. and may be used in an automated recordkeeping system.	
Description of Records	This is the description of the records documenting the business function, activity and transactions. The descriptions can relate to one record such as a register or a group of records documenting a particular set of transactions.	
Disposal Action	This is the minimum period a record must be kept for and is the trigger event from which the disposal date can be calculated.	
‘For’ Statements	‘For’ statements provide guidance on the inter-related links to other function and activity sets. ‘For’ statements positioned under the activity scope note belong to the particular function/activity set and all the records descriptions. The ‘For’ statements underneath a particular description relate to that record description alone.	
How to Sentence Records Using the Schedules
Sentencing is the process of identifying and classifying records according to a Records Disposal Schedule and applying the disposal action specified in it. In Diagram 2 an overview is presented of sentencing procedures that can be used for:
•	records titled using the Territory Version of Keyword AAA terms and sentenced from creation using this linked Territory Administrative Records Disposal Schedules;
•	records titled using the Territory Version of Keyword AAA terms but not sentenced from creation; and
•	records where the Territory Version of Keyword AAA terms have not been used
These Records Disposal Schedules can be used on all active and inactive records.
Sentencing from creation is the process of allocating a disposal action at the point of creating a record. This means adding the disposal class number to a paper file or to the metadata attached to an electronic record. If you plan to introduce sentencing from creation in your agency you will also need strategies to manage this process. For example, you will need to resolve who will be responsible for making the disposal decisions, either a central records management unit or action officers. If it is to be the individual action officers, the agency will need to consider training requirements and make sure that responsibilities are clearly defined and allocated. Training should include familiarisation with the scope notes of the 16 functions detailed in theses Schedules (see the Business Classification Schemes). Diagram 3 shows steps that can be followed to sentence all records using these Schedules.

Diagram 3 - Procedures for Sentencing
Determine the appropriate administrative function/activity.
•	Using the Territory Version of Keyword AAA and/or these Records Disposal Schedules, determine the appropriate administrative function and activity either to sentence a record from creation, or to link the terms to a record created not using these tools. The Index can also assist in identifying the correct function and activity set.
•	Read the scope notes thoroughly rather than just depend on what is considered to be an appropriate term based on the title of the function and activity.
•	Note that most activities are generic and can be linked to many functions, with the scope notes reflecting this multi-function relationship and functions providing the context of the activities. For example, the scope note for the activity ‘Arrangements’ reads: 
‘The activities involved in arranging for a journey or trip or for the delivery of equipment or goods and the usage made of facilities, vehicles, equipment and space.  Includes preparing travel itineraries, authorisations, entitlements, etc.’ 
This activity descriptor is linked to the functions COMMUNITY RELATIONS; EQUIPMENT AND STORES; FLEET MANAGEMENT; PERSONNEL and PROPERTY MANAGEMENT. The activity scope note uses words relating to the different aspects of each function.
•	There are occasions when the activity scope note describes a transaction which is also raised to the level of an independent activity in the Business Classification Scheme. For example, the scope note for the activity ‘Customer Service’ reads ‘The activities associated with the planning, monitoring and evaluation of services provided to customers by the agency’ but Planning’ and ‘Evaluation’ are also both separate activity terms in the scheme. In such instances the individual activities ‘Planning’ and ‘Evaluation’ should not be used for records documenting the ‘Customer Service’ activity. As a general rule, where there is overlap in activity boundaries, sentencing should be done on the whole activity rather than components of the activity scope.
•	If records to be sentenced have not been titled using the Territory Version of Keyword AAA but an agency uses a classification scheme, then a mapping exercise may assist in linking the agency’s terms to the 16 functional terms. For example, ‘People Management’ could be linked to ‘Personnel Management’; and ‘Human Resource Management’ may be linked to ‘PERSONNEL’ ‘and ‘COMPENSATION’.
•	Free text titling will usually have a word(s) that should give some indication of the function. For example, in the free text title ‘Request for Purchase of Laptops’, ‘purchase’ indicates the activity ‘Acquisition’ and ‘laptops’ the ‘TECHNOLOGY’ & TELECOMMUNICATIONS function.
Determine the most likely disposal class in the Territory Administrative Records Disposal Schedules
•	Examine the activities and the classes available in the Schedules under the relevant function.
To assist with good file management, records documenting the same set of transactions have often been divided into two classes: the key documents, and the general working and administrative records. Often the two classes will have the same retention period, which indicates that the supporting documentation is expected to provide important contextual information to manage the business activity. In such instances it is still recommended that the records be kept on two files (either ‘paper’ files or electronic ‘containers’) to facilitate retrieval. If an agency decides to raise only one file containing all records, the highest retention period should be used. Agencies may also wish to place all records relating to a function/activity set on one file rather than break them into transaction sets reflected in the ‘Description of Records’.  Again, if this decision is made, the highest retention period should be allocated and the appropriate entry number used.
•	In sentencing records not titled according to the Territory Version of Keyword AAA, or where the initial classification is no longer appropriate, many functions and activities may be found on the one record. In such instances records should not be culled or rearranged; rather, nominate the highest retention period for all functions and activities included.
Identify probable date of a disposal trigger event and calculate review date from that point. Or identify records to be retained as Territory Archives and determine a review date.
•	A trigger is the point from which the disposal action is calculated.
Some trigger dates may be easily identified (e.g. date of separation), but others will be more complex, and it may be necessary to consult the action area or creating officer for advice (e.g. ‘destroy 5 years after policy is superseded’ or ‘destroy when action completed’). The consultation may provide you with a likely trigger date or assist with a risk assessment to determine a reasonable period.
Some of the triggers in the Schedules include:
•	when action is completed
•	the last action
•	the last entry
•	the date the next risk assessment occurs
•	an event (e.g. when property is sold; when separation occurs)
•	A review date should be added to the record and noted in the control system (e.g. TARDiS 017.010.004 R2013, to note that disposal class entry number TARDiS 017.010.004 has been allocated to this record and that it should be reviewed in 2013).
•	Where sentencing is carried out from creation, an agency may choose to allocate a review period for all records and not attempt to determine a review date for each record at the time of creation (e.g. review all records after 5 years). In such cases the disposal class entry number (e.g. TARDiS 017.010.004 R2013) should be noted on the record and the control system.
•	When the review is undertaken, the event or date the trigger is based on may have passed. If this has occurred, the disposal action may be implemented.
•	For some inactive records this step may finalise the process, as the trigger date may have been met and the calculated disposal date passed. If this is the case then the final disposal date can be entered on the record and the control records (e.g. TARDiS 017.010.004 D2013 where D refers to the final disposal date).
•	It should be noted that the retention periods in the Schedules are only minimum requirements.
If these periods are too short to meet an agency’s particular business requirements, they should be adjusted accordingly.
On the review date, examine records asking the question: ‘Has the disposal trigger event occurred?’
•	For a sentence allocated from creation this may be some years hence, or it may be a shorter time frame for records already in existence.
If the answer is NO, revise probable trigger date and recalculate a review date
•	If on review it is determined that the trigger point has not occurred, then the review date should be recalculated and altered on the record and control system.
If the answer is YES, confirm the disposal decision and update the control records
•	If on review it is determined that the trigger point has been reached, the disposal decision should be confirmed, taking into account any change that may have occurred in the nature of the record since the allocation of the review date. The disposal date should then be entered on the record and in the control system (e.g. TARDiS 017.010.004, D2013). If the nature of the record has changed, the record should be re-sentenced with a new review date.
•	Records which relate to any exempt clauses under Section 28 of the Territory Records Act 2002, or are subject to a request for access under the Freedom of Information Act 1989, the Territory Records Act 2002 or any other Act should not be destroyed until the action has been completed.

Special notes to the schedules
Establishment and personnel records
A number of agencies manage their establishment structures and employ staff under their own enabling legislation rather than the Public Sector Management Act 1994. Such agencies are not excluded from using the sections of the Schedules relating to the ESTABLISHMENT and PERSONNEL functions, but before doing so should check their own enabling legislation and other regulatory directives for major variations in scope and requirements. In cases where the variations are great, these Schedules are not applicable. Coverage in such circumstances must be included under operational Records Disposal Schedules.  Where there is doubt if these schedules cover ESTABLISHMENT or PERSONNEL records contact the Territory Records Office for advice.
Normal administrative practice (NAP)
Some records may be destroyed without records disposal coverage under the ‘normal administrative practice’ (NAP) provisions of the Territory Records Act 2002. Records can be disposed of as a normal administrative practice if they are:
•	duplicate (e.g. an information copy)
•	obviously unimportant (e.g. telephone message slips)
•	of short term facilitative value (e.g. compliment slips)
•	a combination of these
The guiding principle is that agencies should always be sure that destroying the record will not destroy evidence that might be needed. Records that have been captured into a recordkeeping system should not be destroyed as NAP unless the reason for their destruction is recorded in full on the relevant control records. NAP can apply to electronic records as well as paper records (e.g. information on word processing systems where a hard copy has been captured into a recordkeeping system). It is designed to allow for sensible business practices. Further information on NAP can be obtained from the Territory Records Office Records Advice No.2- Normal administrative practice (NAP).

BUSINESS CLASSIFICATION SCHEME
PUBLICATION
The function of having works, irrespective of format, issued for sale or distribution internally or to the public. Includes drafting, manual or electronic production (design, layout, typesetting, printing etc.), marketing and supply of publications by the agency. Also includes external publications (such as technical papers, issues papers, articles for professional journals and reports) and leaflets which aim to promote the services and public image of the agency; and internal publications (such as newsletters, circulars, procedure manuals etc.), which are not produced for public relations reasons. Also includes multi media publications, CD-ROM and on-line information services.
Advice
The activities associated with offering opinions as to an action or judgement. Includes the process of advising.
Agreements
The processes associated with the establishment, maintenance, review and negotiation of agreements. Includes records associated with preparing agreements/contracts and settling those agreements/contracts. Includes contracts, memoranda of understanding (MOU), deeds, leases, licences and mortgages.
Audit
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of an agency, company or other organisation in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits.
Committees
The activities associated with the establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agendas, etc. of committees and task forces.
Compliance
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series.
Contracting out
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing.
Corporate Style
The activity of compiling and administering guidelines on the consistency in written style, graphic design, corporate wardrobe etc within the agency. Includes designing logos, letterhead, stationery, publications etc that incorporate the corporate image of the agency.
Disposal
The process of disposing of property no longer required by the agency, by sale, transfer, termination of lease, auction, donation or destruction. Includes destruction or transfer, and the program of activities to facilitate the orderly transfer of semi-active and inactive records from current office space into storage.
Distribution
The activities associated with disseminating items, correspondence or publications through sales, deliveries, or other customer services.
Drafting
The activities associated with preparing preliminary drafts or outlines of addresses, reports, articles, plans, sketches, etc prior to production.
Enquiries
The activities associated with handling requests for information about the agency and its services, programs and activities.
Evaluation
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring.
Intellectual Property
The activities involved in managing the agency's intellectual property, both published and unpublished, and the use of material held by the agency in which another party owns the intellectual property. Includes management of copyright, design, patents and trademarks, royalties and matters of confidentiality, such as trade secrets, which are not available to the public under Freedom of Information (FOI) legislation.
Joint Ventures
The activities involved in managing joint operations between the agency and other agencies, or with the government, where there is a contract, joint contribution of funds and/or time. Also includes private sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or agencies.
Marketing
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation.
Meetings
The activities associated with regular or ad hoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to the function. Includes staff meetings, arrangements, agenda, taking of minutes, etc. Excludes committee meetings.
Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs.
Policy
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making.
Procedures
Standard methods of operating laid down by the agency according to formulated policy.
Production
The activities involved in producing material into an end result or output (e.g. a product or publication). Includes design, layout, typesetting, desktop publishing, printing, binding etc.
Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies, regulation, or legislation, e.g. Annual Report). Includes statistics and returns.
Research
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles, etc. Used to support development of projects, standards, guidelines, etc. and business activities in general. Includes following up enquiries relating to programs, projects, working papers, literature searches, etc.
Reviewing
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities.
Risk Management
The process involving identification of risks, likelihood and consequences of those risks and implementation of appropriate practice and procedures to treat the risks.
Stocktake
The activities associated with the examination, counting and valuing of goods with the view to reassessing the need for replacing those goods and to identify missing items and determine the condition of the existing items.
Tendering
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services.

RECORDS DISPOSAL SCHEDULE
PUBLICATION
The function of having works, irrespective of format, issued for sale or distribution internally or to the public. Includes drafting, manual or electronic production (design, layout, typesetting, printing etc.), marketing and supply of publications by the agency. Also includes external publications (such as technical papers, issues papers, articles for professional journals and reports) and leaflets which aim to promote the services and public image of the agency; and internal publications (such as newsletters, circulars, procedure manuals etc.), which are not produced for public relations reasons. Also includes multi media publications, CD-ROM and on-line information services.
Advice
The activities associated with offering opinions as to an action or judgement. Includes the process of advising.

Entry No.	Description of Records	Disposal Action	
014.005.001	Records documenting the receipt and provision of advice provided on the publication function.	Destroy 3 years after action completed	
*014.005.001*			
Agreements
The processes associated with the establishment, maintenance, review and negotiation of agreements. Includes records associated with preparing agreements/contracts and settling those agreements/contracts. Includes contracts, memoranda of understanding (MOU), deeds, leases, licences and mortgages.
[For contracts and agreements entered into for publishing joint ventures, use PUBLICATION - Joint Ventures.
For contracts concluded through carrying out a tendering process, use PUBLICATION - Tendering.]

Entry No.	Description of Records	Disposal Action	
014.006.001	Records documenting agreements made when an agency vests Crown copyright in another author or person/organisation.	Destroy 50 years after date of agreement or after the expiry date as specified in the agreement	
*014.006.001*			
014.006.002	Final version of agreements made to support the agency's publication function.	Destroy 7 years after expiry or completion or termination of agreement	
*014.006.002*			
Agreements (Continued)
The processes associated with the establishment, maintenance, review and negotiation of agreements. Includes records associated with preparing agreements/contracts and settling those agreements/contracts. Includes contracts, memoranda of understanding (MOU), deeds, leases, licences and mortgages.
[For contracts and agreements entered into for publishing joint ventures, use PUBLICATION - Joint Ventures.
For contracts concluded through carrying out a tendering process, use PUBLICATION - Tendering.]

Entry No.	Description of Records	Disposal Action	
014.006.003	Records documenting negotiations, establishment, maintenance and review of agreements.	Destroy 7 years after expiry or completion or termination of agreement	
*014.006.003*			
Audit
The activities associated with officially checking financial, quality assurance and operational records to ensure they have been kept and maintained in accordance with agreed or legislated standards and correctly record the events, processes and business of an agency, company or other organisation in a specified period. Includes compliance audits, financial audits, operational audits, recordkeeping audits, skills audits, system audits and quality assurance audits.

Entry No.	Description of Records	Disposal Action	
014.013.001	Final internal and external audit reports relating to the publication function. Includes the final reports from audits conducted by the ACT Auditor General's Office.	Destroy 5 years after action completed	
*014.013.001*			
014.013.002	Records documenting the planning and conduct of internal and external audits relating to the publication function. Includes: 
•	liaison with the auditing body
•	notes taken at opening and exit interviews
•	draft reports
•	comments.	Destroy 5 years after action completed	
*014.013.002*			
Committees
The activities associated with the establishment, appointment of members, terms of reference, proceedings, minutes of meetings, reports, agendas, etc. of committees and task forces.

Entry No.	Description of Records	Disposal Action	
014.020.001	Records of internal and external committees formed to consider matters relating to the publication function. Includes:
•	documents establishing the committee
•	final versions of minutes
•	reports
•	recommendations
•	supporting documents such as briefing papers and discussion papers.
Includes both internal and external committees.	Destroy 3 years after action completed	
*014.020.001*			
014.020.002	Working papers documenting the conduct and administration of committees which consider matters relating to the publication function. Includes:
•	agendas
•	notices of minutes
•	draft minutes.	Destroy 6 months after last action	
*014.020.002*			

Compliance
The activities associated with complying with mandatory or optional accountability, fiscal, legal, regulatory or quality standards or requirements. Includes compliance with legislation and with national and international standards, such as the ISO 9000 series.

Entry No.	Description of Records	Disposal Action	
014.021.001	Records documenting agency compliance with mandatory or optional standards or with statutory requirements for the publication function. Includes:
•	lodgements of agency publications under Section 201 of the Copyright Act 1968
•	allocation of ISBN, ISSN, barcodes and URL addresses
•	the attachment of privacy statements to websites
•	notifications to lead agencies of new titles
•	use of official symbols
•	Internet domain names.	Destroy 7 years after action completed	
*014.021.001*			
Contracting out
The activities involved in managing the performance of work or the provision of goods and services by an external contractor, vendor or consultant, or by using external bureau services. Includes outsourcing.

Entry No.	Description of Records	Disposal Action	
014.025.001	Records documenting contract management relating to the publication function. Includes:
•	minutes of meetings with main stakeholders
•	performance and evaluation reports.	Destroy 7 years after completion or other termination of agreement or contract	
*014.025.001*			

Corporate Style
The activity of compiling and administering guidelines on the consistency in written style, graphic design, corporate wardrobe etc within the agency. Includes designing logos, letterhead, stationery, publications etc that incorporate the corporate image of the agency.

Entry No.	Description of Records	Disposal Action	
014.027.001	Agency style manuals.	Destroy 6 months after last action	
*014.027.001*			
014.027.002	Records documenting the development and approval of designs for: 
•	agency logos
•	letterheads
•	stationery
•	publications incorporating the corporate image of the organisation.
[For records documenting the production process, use PUBLICATION - Production.
For records documenting forms design, use INFORMATION MANAGEMENT - Control.]	Destroy 6 months after last action	
*014.027.002*			
014.027.003	Records documenting rejected designs.	Destroy 6 months after last action	
*014.027.003*			
014.027.004	Records documenting the implementation and administration of the approved corporate style for: 
•	agency documents
•	stationery
•	publications.	Destroy 6 months after last action	
*014.027.004*			
Disposal
The process of disposing of property no longer required by the agency, by sale, transfer, termination of lease, auction, donation or destruction. Includes destruction or transfer, and the program of activities to facilitate the orderly transfer of semi-active and inactive records from current office space into storage.

Entry No.	Description of Records	Disposal Action	
014.034.001	Duplicate agency publications.	Destroy 6 months after last action	
*014.034.001*			
Distribution
The activities associated with disseminating items, correspondence or publications through sales, deliveries, or other customer services.

Entry No.	Description of Records	Disposal Action	
014.036.001	Records documenting the distribution activity for agency publications. Includes address lists.
[For accounting records supporting the sale of publications, use FINANCIAL MANAGEMENT - Accounting.]	Destroy 6 months after last action	
*014.036.001*			
Drafting
The activities associated with preparing preliminary drafts or outlines of addresses, reports, articles, plans, sketches, etc prior to production.

Entry No.	Description of Records	Disposal Action	
014.038.001	Records documenting the drafting process of agency publications, including annual reports.
[For final electronic/paper drafts, use PUBLICATION - Production.
For the drafting of legislation, use STRATEGIC MANAGEMENT - Legislation.]	Destroy 6 months after last action	
*014.038.001*			
Enquiries
The activities associated with handling requests for information about the agency and its services, programs and activities.

Entry No.	Description of Records	Disposal Action	
014.040.001	Enquiries received from the public or another government agency seeking information about the agency's publications.	Destroy 6 months after action completed	
*014.040.001*			
Evaluation
The process of determining the suitability of potential or existing programs, items of equipment, systems or services in relation to meeting the needs of the given situation. Includes systems analysis and ongoing monitoring.

Entry No.	Description of Records	Disposal Action	
014.042.001	Records documenting the evaluation of publication programs and products (e.g. websites and publications).	Destroy 5 years after evaluation completed	
*014.042.001*			
014.042.002	Records documenting the evaluation of manuscripts against the agency's publication plan and selection criteria.
[For manuscripts chosen for publication, use PUBLICATION - Production.]	Destroy 2 years after evaluation completed	
*014.042.002*			
Intellectual Property
The activities involved in managing the agency's intellectual property, both published and unpublished, and the use of material held by the agency in which another party owns the intellectual property. Includes management of copyright, design, patents and trademarks, royalties and matters of confidentiality, such as trade secrets, which are not available to the public under Freedom of Information (FOI) legislation.
[For handling infringements of an organisation's intellectual property, use LEGAL SERVICES - Infringements.
For the establishment and general management of intellectual property, use LEGAL SERVICES - Intellectual Property. 
For the payment and receipt of royalties, use FINANCIAL MANAGEMENT - Accounting and/or FINANCIAL MANAGEMENT - Payments.]

Entry No.	Description of Records	Disposal Action	
014.060.001	Requests from the public and other agencies for permission to reproduce either published or unpublished material in which the agency retains copyright. Includes liaison with the lead agency.	Destroy 7 years after action completed	
*014.060.001*			
014.060.002	Applications made by the agency to reproduce published material held under copyright by another agency, organisation or individual.
[For agreements undertaken to vest Crown copyright in another author or person/organisation, use PUBLICATION - Agreements.]	Destroy 7 years after action completed	
*014.060.002*			
Joint Ventures
The activities involved in managing joint operations between the agency and other agencies, or with the government, where there is a contract, joint contribution of funds and/or time. Also includes private sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or agencies.

Entry No.	Description of Records	Disposal Action	
014.062.001	Signed joint venture contracts under seal and supporting records.	Destroy 12 years after completion or other termination of agreement or contract	
*014.062.001*			
Joint Ventures (Continued)
The activities involved in managing joint operations between the agency and other agencies, or with the government, where there is a contract, joint contribution of funds and/or time. Also includes private sector ventures with public sector organisations, and co-research or collaboration between inter-departmental units, departments or agencies.

Entry No.	Description of Records	Disposal Action	
014.062.002	Records documenting the management of publishing joint ventures. Includes records relating to the establishment, maintenance and review of joint venture agreements and contracts.	Destroy 7 years after action completed	
*014.062.002*			
014.062.003	Signed simple joint venture contracts and agreements and supporting records.	Destroy 7 years after completion or other termination of agreement or contract	
*014.062.003*			
Marketing
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation.

Entry No.	Description of Records	Disposal Action	
014.070.001	Records documenting the marketing of publications. Includes: 
•	research and assessment of products against market trends
•	sales forecasting
•	pricing and liaison with retailers.
[For the development of a marketing plan, use PUBLICATION - Planning.]	Destroy 5 years after action completed	
*014.070.001*			
014.070.002	Records documenting the promotion of agency publications. Includes: 
•	arranging advertising
•	product launches
•	displays at appropriate venues
•	photographs.	Destroy 3 years after action completed	
*014.070.002*			

Marketing (Continued)
The process of analysing, creating and selling products and services. Includes market research, sales forecasting, advertising, media releases, promotion, pricing and product evaluation.

Entry No.	Description of Records	Disposal Action	
014.070.003	Records documenting the sale of an agency's publications. Includes the receipt and processing of orders.
[For managing financial transactions supporting the sale of the agency's publications, use FINANCIAL MANAGEMENT - Accounting.]	Destroy 1 year after sale	
*014.070.003*			
Meetings
The activities associated with regular or ad hoc gatherings held to formulate, discuss, update or resolve issues and matters pertaining to the function. Includes staff meetings, arrangements, agenda, taking of minutes, etc. Excludes committee meetings.

Entry No.	Description of Records	Disposal Action	
014.072.001	Final versions of minutes and supporting documents tabled at meetings held to support the publication function. Includes meetings with external agencies.	Destroy 3 years after action completed	
*014.072.001*			
014.072.002	Working papers documenting the conduct and administration of meetings held to support the publication function. Includes:
•	agendas 
•	notices of meetings
•	draft minutes.	Destroy 6 months after last action	
*014.072.002*			
Planning
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs.

Entry No.	Description of Records	Disposal Action	
014.079.001	Final version of agency-wide publication plans.	Destroy 3 years after plan is superseded	
*014.079.001*			
Planning (Continued)
The process of formulating ways in which objectives can be achieved. Includes determination of services, needs and solutions to those needs.

Entry No.	Description of Records	Disposal Action	
014.079.002	Final versions of a section or business unit's publication plans, including state, regional or overseas office.	Destroy 3 years after plan is superseded	
*014.079.002*			
014.079.003	Final versions of marketing plans for a specific product or publication.	Destroy 3 years after action completed	
*014.079.003*			
014.079.004	Final versions of publication project plans for the production of a specific product or publication.	Destroy 1 year after production of publication	
*014.079.004*			
014.079.005	Working papers used to develop all publication plans. Includes: 
•	draft plans
•	reports analysing issues
•	comments received and input made by other areas of the agency.	Destroy 1 year after adoption of final plan	
*014.079.005*			
014.079.006	Copies of all publication plans.	Destroy 6 months after superseded	
*014.079.006*			
Policy
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making.

Entry No.	Description of Records	Disposal Action	
014.080.001	Records documenting the development and establishment of the agency's publication policies. Includes:
•	policy proposals
•	research papers
•	results of consultations
•	supporting reports
•	major drafts
•	final policy documents.	Destroy 5 years after policy is superseded	
*014.080.001*			
Policy (Continued)
The activities associated with developing and establishing decisions, directions and precedents which act as a reference for future decision making.

Entry No.	Description of Records	Disposal Action	
014.080.002	Records documenting comments made on the development of government-wide publication policies.	Destroy 2 years after promulgation of new policy	
*014.080.002*			
014.080.003	Working papers documenting the development of all publication policies.	Destroy 2 years after promulgation of new policy	
*014.080.003*			
014.080.004	Copies of policy documents and supporting papers.	Destroy 6 months after last action	
*014.080.004*			
Procedures
Standard methods of operating laid down by the agency according to formulated policy.

Entry No.	Description of Records	Disposal Action	
014.082.001	Master set of agency manuals, handbooks, directives, etc. detailing procedures supporting the publication function.	Destroy 1 year after procedures are superseded	
*014.082.001*			
014.082.002	Records documenting the development of agency procedures supporting the publication function.	Destroy 1 year after production of procedures	
*014.082.002*			
014.082.003	Copies of manuals, handbooks, directives etc.	Destroy 6 months after last action	
*014.082.003*			
Production
The activities involved in producing material into an end result or output (e.g. a product or publication). Includes design, layout, typesetting, desktop publishing, printing, binding etc.

Entry No.	Description of Records	Disposal Action	
014.083.001	Master set of agency publications produced before 1968 (i.e. before the commencement of legal deposit under the Copyright Act 1968).
[For the disposal of duplicate agency publications produced before 1968, use PUBLICATIONS - Disposal.]	Retain as Territory Archives	
*014.083.001*			
014.083.002	Master copy of agency-produced films.	Retain as Territory Archives	
*014.083.002*			
014.083.003	Snapshot of agency's public website.
[For carrying out a risk analysis to determine the timing of taking a snapshot of an agency's website, use PUBLICATIONS - Risk Management. 
For system logs recording changes to websites and intranet site, use TECHNOLOGY & TELECOMMUNICATIONS - Control.]	Retain as Territory Archives	
*014.083.003*			
014.083.004	Publications produced only in an electronic format on an agency's public website.	Retain as Territory Archives	
*014.083.004*			
014.083.005	Agency publications other than those paper publications lodged with the National Library of Australia (NLA) under legal deposit or electronic publications lodged with the NLA's Pandora project (e.g. procedures, manuals and circulars).	Retain as Territory Archives	
*014.083.005*			

Production (Continued)
The activities involved in producing material into an end result or output (e.g. a product or publication). Includes design, layout, typesetting, desktop publishing, printing, binding etc.

Entry No.	Description of Records	Disposal Action	
014.083.006	Agency publications produced after 1968 (i.e. after commencement of legal deposit with the National Library of Australia under the Copyright Act 1968). Includes all publications on CD-ROMs, disks, videos, audio tapes produced for the public using Territory funding and covers:
•	books
•	booklets
•	brochures
•	conference proceedings
•	pamphlets 
•	programs
•	newsletters
•	published reports (e.g. annual reports)
•	published training material
•	maps
•	plans
•	charts
•	posters
•	greeting cards
•	calendars
•	reprints of journal articles.
[For the disposal of duplicate agency publications produced after 1968, use PUBLICATIONS - Disposal.]	Retain as Territory Archives	
*014.083.006*			

Production (Continued)
The activities involved in producing material into an end result or output (e.g. a product or publication). Includes design, layout, typesetting, desktop publishing, printing, binding etc.

Entry No.	Description of Records	Disposal Action	
014.083.007	Records documenting the production process. 
For paper-based publications includes:
•	graphic design
•	indexing
•	final drafts of publications (electronic/paper version)
•	proof-reading
•	printing/binding.
For electronic publications includes:
•	graphic design
•	preparation of source files
•	marking-up of document, including applying metadata
•	quality assurance and testing of final HTML files
•	creation of master version
•	production of electronic media products (e.g. CD-ROMs, diskettes)
•	updating and maintaining information and websites.
For films and videos includes:
•	production scripts
•	selection of a production company
•	liaison with production companies.
[For the activities associated with the preparation of drafts prior to publication, use PUBLICATION - Drafting.
For documenting the assignment of identifiers (e.g. URL, ISSN and ISBN), use PUBLICATION - Compliance.
For planning the production of a specific product or publication, use PUBLICATION - Planning.]	Destroy 3 years after production	
*014.083.007*			
Production (Continued)
The activities involved in producing material into an end result or output (e.g. a product or publication). Includes design, layout, typesetting, desktop publishing, printing, binding etc.

Entry No.	Description of Records	Disposal Action	
014.083.008	Snapshot of an agency's intranet sites, extranet sites and websites hosted on behalf of other organisations.	Destroy 6 months after last action	
*014.083.008*			
Reporting
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies, regulation, or legislation, e.g. Annual Report). Includes statistics and returns.
Note: Reports resulting from a routine activity (e.g. inspection reports), form part of that activity, i.e. reports resulting from an inspection are part of the inspection and not the activity of Reporting. Reports of these types should be classified as part of the greater activity generating the report.

Entry No.	Description of Records	Disposal Action	
014.088.001	Final versions of formal internal reports and reports made to external agencies relating to the publication function.	Destroy 5 years after action completed	
*014.088.001*			
014.088.002	Final versions of periodic internal reports on general administrative matters used to monitor and document recurring activities to support the publication function. Includes: 
•	work progress reports
•	production reports
•	reports against work plans
•	reports on statistical and other surveys.	Destroy 3 years after action completed	
*014.088.002*			
014.088.003	Working papers documenting the development of all reports. Includes drafts and comments received.	Destroy 1 year after action completed	
*014.088.003*			
014.088.004	Copies of publication reports.	Destroy 6 months after last action	
*014.088.004*			
Research
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles, etc. Used to support development of projects, standards, guidelines, etc. and business activities in general. Includes following up enquiries relating to programs, projects, working papers, literature searches, etc.

Entry No.	Description of Records	Disposal Action	
014.091.001	Records documenting research undertaken to support major publications of the agency.	Destroy 6 years after action completed	
*014.091.001*			
014.091.002	Records documenting routine research undertaken to support other publications of the agency.	Destroy 1 year after action completed	
*014.091.002*			
Reviewing
The activities involved in re-evaluating or re-examining products, processes, procedures, standards and systems. Includes recommendations and advice resulting from these activities.

Entry No.	Description of Records	Disposal Action	
014.093.001	Records documenting a review of agency programs and operations supporting the publication function. Includes: 
•	documents establishing the review
•	final reports 
•	action plans.	Destroy 5 years after action completed	
*014.093.001*			
014.093.002	Working papers documenting a review of agency programs and operations supporting the publication function.	Destroy 2 years after action completed	
*014.093.002*			
Risk Management
The process involving identification of risks, likelihood and consequences of those risks and implementation of appropriate practice and procedures to treat the risks.

Entry No.	Description of Records	Disposal Action	
014.095.001	Records documenting risk management analysis undertaken to support the publication function. Includes:
•	records covering each stage of the process
•	treatment schedules
•	action plans.	Destroy 7 years after next risk assessment	
*014.095.001*			
014.095.002	Publications risk register.	Destroy 7 years after last risk assessment	
*014.095.002*			
Stocktake
The activities associated with the examination, counting and valuing of goods with the view to reassessing the need for replacing those goods and to identify missing items and determine the condition of the existing items.

Entry No.	Description of Records	Disposal Action	
014.101.001	Records documenting stocktakes of agency's publications (e.g. stocktake lists). Includes recommendations for the reprint/reproduction of a publication.	Destroy 2 years after action completed	
*014.101.001*			
Tendering
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services.

Entry No.	Description of Records	Disposal Action	
014.104.001	Signed contracts under seal and supporting records.	Destroy 12 years after completion or other termination of agreement or contract	
*014.104.001*			
Tendering (Continued)
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services.

Entry No.	Description of Records	Disposal Action	
014.104.002	Records documenting the development and issue of tender documentation. Includes: 
•	statements of requirements
•	requests for proposals
•	expressions of interest
•	requests for tender (RFT)
•	draft contracts.	Destroy 7 years after tender process completed	
*014.104.002*			
014.104.003	Evaluation of tenders received against selection criteria. Includes: 
•	records documenting arrangements for carrying out the evaluation process
•	evaluation reports
•	recommendations
•	final reports
•	public notices.	Destroy 7 years after tender process completed	
*014.104.003*			
014.104.004	Records documenting post-offer negotiations and due diligence checks.	Destroy 7 years after tender process completed	
*014.104.004*			
014.104.005	Tender registers.	Destroy 7 years after last entry	
*014.104.005*			
014.104.006	Signed simple contracts and agreements resulting from tenders and supporting records.	Destroy 7 years after completion or other termination of agreement or contract	
*014.104.006*			
014.104.007	Contract registers.	Destroy 7 years after last entry	
*014.104.007*			
Tendering (Continued)
The activities involved in receiving and assessing tenders, of making offers and finalising contract arrangements for the supply, sale or purchase of goods and services.

Entry No.	Description of Records	Disposal Action	
014.104.008	Records of unsuccessful tenders or a tender process where there is no suitable bidder, or where the tender process has been discontinued. Includes: 
•	submissions
•	notifications of outcome
•	reports on debriefing sessions.	Destroy 2 years after tender process completed or decision made not to continue with the tender	
*014.104.8*			

RETAIN AS TERRITORY ARCHIVES
Production
The activities involved in producing material into an end result or output (e.g. a product or publication). Includes design, layout, typesetting, desktop publishing, printing, binding etc.

Entry No.	Description of Records	Disposal Action	
014.083.001	Master set of agency publications produced before 1968 (i.e. before the commencement of legal deposit under the Copyright Act 1968).
[For the disposal of duplicate agency publications produced before 1968, use PUBLICATIONS - Disposal.]	Retain as Territory Archives	
*014.083.001*			
014.083.002	Master copy of agency-produced films.	Retain as Territory Archives	
*014.083.002*			
014.083.003	Snapshot of agency's public website.
[For carrying out a risk analysis to determine the timing of taking a snapshot of an agency's website, use PUBLICATIONS - Risk Management.
For system logs recording changes to websites and intranet site, use TECHNOLOGY & TELECOMMUNICATIONS - Control.]	Retain as Territory Archives	
*014.083.003*			
014.083.004	Publications produced only in an electronic format on an agency's public website.	Retain as Territory Archives	
*014.083.004*			
014.083.005	Agency publications other than those paper publications lodged with the National Library of Australia (NLA) under legal deposit or electronic publications lodged with the NLA's Pandora project (e.g. procedures, manuals and circulars).	Retain as Territory Archives	
*014.083.005*			
014.083.006	Agency publications other than those paper publications lodged with the National Library of Australia (NLA) under legal deposit or electronic publications lodged with the NLA's Pandora project (e.g. procedures, manuals and circulars).	Retain as Territory Archives	
*014.083.006*			

Production (Continued)
The activities involved in producing material into an end result or output (e.g. a product or publication). Includes design, layout, typesetting, desktop publishing, printing, binding etc.
Entry No.	Description of Records	Disposal Action	
014.083.007	Agency publications produced after 1968 (i.e. after commencement of legal deposit with the National Library of Australia under the Copyright Act 1968). Includes all publications on CD-ROMs, disks, videos, audio tapes produced for the public using Territory funding and covers:
•	Books
•	Booklets
•	Brochures
•	conference proceedings
•	pamphlets
•	programs
•	newsletters
•	published reports (e.g. annual reports)
•	published training material
•	maps
•	plans
•	charts
•	posters
•	greeting cards
•	calendars
•	reprints of journal articles.
[For the disposal of duplicate agency publications produced after 1968, use PUBLICATIONS - Disposal.]	Retain as Territory Archives	
*014.083.007*			

SCHEDULE OF AMENDMENTS – this information is provided for the assistance of users but does not form part of the Notifiable Instrument.

Changes to TARDiS	Dated	July 2009	
New Features (Insertions)	
FUNCTION	Activity	Entry no.	Description	

Enhancements (Changes)	
FUNCTION	Activity	Entry no.	Description	
Publication	All	All	Renumbered.	
Publication			Scope note changed.	
	Advice		Scope note changed.	
	Agreements		Scope note changed.  Classification and sentencing guide added to scope note.	
	Agreements	All	Renumbered	
	Committees		Scope note changed.	
	Committees	014.020.002	Disposal action changed.	
	Compliance		Scope note changed.	
	Compliance	All	Disposal action changed.	
	Disposal		Classification and sentencing guide changed in class description.	
	Disposal	014.034.001	Disposal action changed.	
	Distribution	014.036.001	Disposal action changed.	
	Drafting	014.038.001	Disposal action changed.	
	Enquiries		Scope note changed.	
	Enquiries	014.040.001	Disposal action changed.	
	Intellectual Property		Classification and sentencing guide added to scope note.	
	Joint Ventures		Classification and sentencing guide added to scope note.	
	Joint Ventures	014.062.001 to 014.062.002	Renumbered	
	Meetings		Scope note changed.	
	Meetings	014.072.002	Disposal action changed.	
	Planning	014.079.003 to 014.079.004	Renumbered.	
	Planning	014.079.006	Disposal action changed.	
	Policy		Scope note changed.	
	Policy	014.080.004	Disposal action changed.	
	Procedures	014.082.001 & 014.082.003	Renumbered.	
	Procedures	014.082.003	Disposal action changed.	
	Production	014.083.006 to 014.083.008	Renumbered.	
	Production	014.083.008	Disposal action changed.	
	Risk Management	014.095.002 & 014.095.003	Disposal classes renumbered	
	Reporting		Scope note changed.  Classification and sentencing guide added to scope note.	
	Reporting	014.088.004	Disposal action changed.	
	Stocktake		Scope note changed.	
	Tendering	All	Renumbered.	

Corrections (Deletions)	
FUNCTION	Activity	Entry no.	Description	
Staff Development	All	All	Removed.	
Publication	Risk Management	014.095.001	Class removed